Contract notice
Section I: Contracting
authority
I.1) Name and addresses
High Life Highland
Highland Archive Centre, Bught Road
Inverness
IV3 5SS
UK
Telephone: +44 1349781700
E-mail: hlh.business.support@highlifehighland.com
NUTS: UKM6
Internet address(es)
Main address: http://www.highlifehighland.com
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA23042
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://www.publiccontractsscotland.gov.uk/authority
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/authority
I.4) Type of the contracting authority
Other: Charity
I.5) Main activity
Other: Learning and leisure activities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of an Electronic Point of Sale (EPOS) system for Inverness Castle
Reference number: HLH-FT-02-24
II.1.2) Main CPV code
72212110
II.1.3) Type of contract
Services
II.1.4) Short description
On behalf of The Highland Council, High Life Highland wish to appoint a contractor to provide an Electronic Point of Sale (EPOS) system for the Inverness Castle Experience, which supports the following types of purchase:
An e-commerce system that allows purchases of merchandise from the Inverness Castle Experience website
Retail purchases from the Inverness Castle Experience shop, and a pop-up store within the Inverness Castle Experience
Food and beverage purchases in the Inverness Castle Experience bar, café and restaurant areas
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72212110
II.2.3) Place of performance
NUTS code:
UKM6
Main site or place of performance:
Inverness Castle
II.2.4) Description of the procurement
On behalf of The Highland Council, High Life Highland wish to appoint a contractor to provide an Electronic Point of Sale (EPOS) system for the Inverness Castle Experience, which supports the following types of purchase:
An e-commerce system that allows purchases of merchandise from the Inverness Castle Experience website
Retail purchases from the Inverness Castle Experience shop, and a pop-up store within the Inverness Castle Experience
Food and beverage purchases in the Inverness Castle Experience bar, café and restaurant areas
It is intended that this system be available for installation from March 2025.
Note: we are also seeking a contractor to provide a Ticketing and Merchandising system, under a separate tender, and are open to joint bids from partners who wish to offer a fully integrated EPOS, Ticketing and Merchandising system.
II.2.5) Award criteria
Criteria below:
Quality criterion: Experience
/ Weighting: 30
Quality criterion: Delivery
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
08/01/2024
End:
30/04/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/12/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
18/12/2023
Local time: 12:00
Place:
Highland Archive Centre Inverness
Information about authorised persons and opening procedure:
Business Support Officer
Senior Software Developer
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=750106.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:750106)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=750106
VI.4) Procedures for review
VI.4.1) Review body
Inverness Justice Centre
Longman Road
Inverness
IV1 1JJ
UK
VI.5) Date of dispatch of this notice
10/11/2023