Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Portsmouth City Council
Civic Offices,Guildhall Square
PORTSMOUTH
PO12AL
UK
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
NUTS: UKJ31
Internet address(es)
Main address: https://www.portsmouth.gov.uk/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Salary Sacrifice Cost Framework for additional voluntary contributions (SSAVCs)
II.1.2) Main CPV code
66500000
II.1.3) Type of contract
Services
II.1.4) Short description
Portsmouth City Council ('the council') has established a single supplier Framework agreement for the provision of a Salary Sacrifice Additional Voluntary Contribution (AVC) scheme.
The Framework will also be open for access by other UK Public Sector Organisations which include UK Public Sector Bodies, including Central Government, Local Authorities, Health, Police, Fire and Rescue, Education and Devolved Administrations.
Portsmouth City Council introduced the first Salary Sacrifice Additional Voluntary Contribution (SSAVC) in the UK and currently delivers the service in house. The Authority are now establishing the framework to enable the service to be delivered by an external provider.
SSAVCs are currently available to employers with Local Government Pension Scheme (LGPS) and NHS Pension Scheme members (this may be expanded to other organisations at a later date), and it is an employer's decision whether they implement a scheme. The key advantages are that SSAVC members can achieve significant growth figures on their savings whilst at the same time the employer also makes savings.
A full list of Authorities able to access the agreement was published in appendix 1 of the tender documents.
In setting up the Framework, the Council does not guarantee that any call-offs contracts will be awarded once the Framework is procured, that no form of exclusivity will be created and provides no guarantee of volume of work from either itself of other contracting authorities.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
35 640 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
66100000
66520000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
In setting up the Framework, the Council will be acting as a Central Purchasing Body under regulation 37 PCR 2015 as the Framework will also be open for access by other UK Public Sector Organisations which include UK Public Sector Bodies, including Central Government, Local Authorities, Health, Police, Fire and Rescue, Education and Devolved Administrations.
II.2.4) Description of the procurement
The following is a summary of the requirements, for all information and full details please refer to the Specification given in Schedule 1 of the Framework Terms.
The Supplier shall provide a service that includes but is not limited to the following:
• Advice and guidance for Salary Sacrifice Additional Voluntary Contributions;
• Employee engagement and communication across the workforce;
• Integrated payroll reporting;
• Automated application and amendment processing;
• Seamless processes with investment providers;
• Onsite employee presentations;
• Interactive employee Webinars promoting all aspects of Financial Wellbeing;
• Individual one-to-one sessions for employees to receive guidance from experts;
• Provision of a web chat service and telephone helplines to support employees;
• Calculators to provide employees with retirement impacts and scenarios
• Full compliance with HMRC guidelines and Employment law;
• Information Security and Audit Trails
Optional Services
The following "Optional Services" shall also be made available to Participating Authorities
for further information refer to the Specification given in schedule 1 of the Framework Terms:
• Standard Additional Voluntary Contributions
• Investment Advice
• Additional Financial Services
II.2.5) Award criteria
Cost criterion: Main framework services Supplier fee
/ Weighting: 80%
Cost criterion: Investment advice supplier fee
/ Weighting: 20%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-015625
Section V: Award of contract
Contract No: 1
Title: Salary Sacrifice Cost Framework for additional voluntary contributions (SSAVCs)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/08/2023
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
AVC Wise Limited
11406613
5 Margaret Road
Romford
RM2 5SH
UK
E-mail: support@avcwise.co.uk
NUTS: UK
Internet address(es)
URL: https://www.home.avcwise.co.uk/
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 35 640 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
In setting up the Framework, the Council will be acting as a Central Purchasing Body under regulation 37 PCR 2015 as the Framework will also be open for access by other UK Public
Sector Organisations which include UK Public Sector Bodies, including Central Government, Local Authorities, Health, Police, Fire and Rescue, Education and Devolved Administrations.
The anticipated potential value of services that could be provided via this Framework has been estimated to be £35,640,000, however, no guarantee or commitment as to the initial and future value of any work arising from this Framework can be given.
The Framework agreement for the provision of a Salary Sacrifice Additional Voluntary Contribution (AVC) scheme and additional services is for use by Contracting Authorities in the United Kingdom, British Overseas Territories, and Crown Dependencies that exist on 1st June 2023 and which fall into one or more of the following categories:
1. Any of the following:
(a) Ministerial government departments;
(b) Non ministerial government departments;
(c) Executive agencies of government;
(d) Non-Departmental Public Bodies (NDPBs), including advisory NDPBs, executive NDPBs, and tribunal NDPBs;
(e) Assembly Sponsored Public Bodies (ASPBs);
(f) Police forces;
(g) Fire and rescue services;
(h) Ambulance services;
(i) Maritime and coastguard agency services;
(j) NHS bodies;
(k) Educational bodies or establishments including state schools (nursery schools, primary schools, middle or high schools, secondary schools, special schools), academies, colleges, Pupil Referral Unit (PRU), further education colleges and universities;
(l) Hospices;
(m) National Parks;
(n) Housing associations, including registered social landlords;
(o) Third sector and charities;
(p) Citizens advice bodies;
(q) Councils, including county councils, district councils, county borough councils, community councils, London borough councils, unitary councils, metropolitan councils, parish councils;
(r) Public corporations;
(s) Public financial bodies or institutions;
(t) Public pension funds;
(u) Central banks; and
(v) Civil service bodies, including public sector buying organisations.
2. Those listed and maintained by the Government on their website at https://www.gov.uk/government/organisations or any replacement or updated web-link.
3. Those listed and maintained by the Office of National Statistics (ONS) at https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide or any replacement or updated web-link.
4. Those bodies in England, Wales or Northern Ireland which are within the scope of the definition of "Contracting Authority" in regulation 2(1) of the Public Contracts Regulations 2015 (PCR) and/or Schedule 1 PCR and The Procurement (Scotland) Regulations 2016 or any replacements.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
UK
Internet address(es)
URL: https://www.justice.gov.uk/
VI.5) Date of dispatch of this notice
13/11/2023