Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
West Midlands Combined Authority
16 Summer Lane
Birmingham
B19 3SD
UK
E-mail: procurement.team@wmca.org.uk
NUTS: UKG3
Internet address(es)
Main address: www.wmca.org.uk
Address of the buyer profile: https://wmca.bravosolution.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://wmca.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://wmca.bravosolution.co.uk
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://wmca.bravosolution.co.uk
I.6) Main activity
Urban railway, tramway, trolleybus or bus services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of West Midlands Ring and Ride Service
Reference number: 04531-2022
II.1.2) Main CPV code
60130000
II.1.3) Type of contract
Services
II.1.4) Short description
The West Midlands Combined Authority (WMCA) is responsible for promoting public transport within the West Midlands, operates and maintains bus and Metro stations and passenger shelters, supports local railway services and stations and provides passenger transport information and is looking to procure suitable operators to provide Ring and Ride services across the West Midlands area.
Ring and Ride is the non-statutory door-to-door transport service for registered users who live in the West Midlands who cannot access mainstream transport provision (https://ringandride.org). Typical journeys are for shopping trips, medical appointments, visiting friends, day centres, lunch clubs and other social activities. Demand has not yet fully recovered from the Covid-19 pandemic, prior to which there were around 12,000 trips a week.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The WMCA is seeking an operator for each Lot and an operator may be awarded a maximum of two Lots. Journeys will predominantly be within the individual operating areas, although there may be some cross-boundary travel around the peripheries.
II.2) Description
Lot No: 1
II.2.1) Title
Black Country
II.2.2) Additional CPV code(s)
60130000
II.2.3) Place of performance
NUTS code:
UKG3
Main site or place of performance:
WMCA supported area of the West Midlands
II.2.4) Description of the procurement
Following on from the WMCA's previous Opportunity Notice published on 15/06/23 calling for Expressions of Interest in relation to this project, the WMCA is making available a Supplier Qualification Questionnaire (“SSQ”) that sets out the information which a Prospective Bidder is required to provide to the WMCA in this first stage of the procurement process (please see the Qualification Envelope). At the same time as issuing this SSQ, the WMCA is also including the following draft tender documents for consideration and comment:
- Technical Specification
- Performance Management Structure and KPIs
- Pricing Document
- Target Operating Model Qualitative Document
Please note that the maps contained in the draft Technical Specification are copyright to the WMCA and in relation to the draft Pricing Document we will be asking operators to price based on meeting current demand plus 10%.
Please note that the WMCA will state in the ITN documents the evaluation criteria to be used for the ITN stage. The contract is expected to commence on 01/02/25 for a period of at least 5 years, with options to extend, and will be advised in the ITN documents.
The deadline for clarification questions regarding the SSQ is 1200 on 06/12/23 and the deadline for receipt of SSQ submissions is 1200 on 13/12/23.
In order to access the documents and respond to the SSQ please do so through BravoSolution, the WMCA's e-tendering portal (https://wmca.bravosolution.co.uk). The reference is pqq_198 and if you are not already registered on BravoSolution it is free and usually only takes a few minutes to do so.
Following the evaluation of SSQ’s and the shortlisting process, expected to take place between 14/12/23 and 12/01/24, Invitation to Negotiate (ITN) documents are then expected to be issued on 15/01/24.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The WMCA is seeking an operator for each Lot and an operator may be awarded a maximum of two Lots. Journeys will predominantly be within the individual operating areas, although there may be some cross-boundary travel around the peripheries.
Lot No: 2
II.2.1) Title
Birmingham
II.2.2) Additional CPV code(s)
60130000
II.2.3) Place of performance
NUTS code:
UKG3
Main site or place of performance:
WMCA supported area of the West Midlands
II.2.4) Description of the procurement
Following on from the WMCA's previous Opportunity Notice published on 15/06/23 calling for Expressions of Interest in relation to this project, the WMCA is making available a Supplier Qualification Questionnaire (“SSQ”) that sets out the information which a Prospective Bidder is required to provide to the WMCA in this first stage of the procurement process (please see the Qualification Envelope). At the same time as issuing this SSQ, the WMCA is also including the following draft tender documents for consideration and comment:
- Technical Specification
- Performance Management Structure and KPIs
- Pricing Document
- Target Operating Model Qualitative Document
Please note that the maps contained in the draft Technical Specification are copyright to the WMCA and in relation to the draft Pricing Document we will be asking operators to price based on meeting current demand plus 10%.
Please note that the WMCA will state in the ITN documents the evaluation criteria to be used for the ITN stage. The contract is expected to commence on 01/02/25 for a period of at least 5 years, with options to extend, and will be advised in the ITN documents.
The deadline for clarification questions regarding the SSQ is 1200 on 06/12/23 and the deadline for receipt of SSQ submissions is 1200 on 13/12/23.
In order to access the documents and respond to the SSQ please do so through BravoSolution, the WMCA's e-tendering portal (https://wmca.bravosolution.co.uk). The reference is pqq_198 and if you are not already registered on BravoSolution it is free and usually only takes a few minutes to do so.
Following the evaluation of SSQ’s and the shortlisting process, expected to take place between 14/12/23 and 12/01/24, Invitation to Negotiate (ITN) documents are then expected to be issued on 15/01/24.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The WMCA is seeking an operator for each Lot and an operator may be awarded a maximum of two Lots. Journeys will predominantly be within the individual operating areas, although there may be some cross-boundary travel around the peripheries.
Lot No: 3
II.2.1) Title
Coventry and Solihull
II.2.2) Additional CPV code(s)
60130000
II.2.3) Place of performance
NUTS code:
UKG3
Main site or place of performance:
WMCA supported area of the West Midlands
II.2.4) Description of the procurement
Following on from the WMCA's previous Opportunity Notice published on 15/06/23 calling for Expressions of Interest in relation to this project, the WMCA is making available a Supplier Qualification Questionnaire (“SSQ”) that sets out the information which a Prospective Bidder is required to provide to the WMCA in this first stage of the procurement process (please see the Qualification Envelope). At the same time as issuing this SSQ, the WMCA is also including the following draft tender documents for consideration and comment:
- Technical Specification
- Performance Management Structure and KPIs
- Pricing Document
- Target Operating Model Qualitative Document
Please note that the maps contained in the draft Technical Specification are copyright to the WMCA and in relation to the draft Pricing Document we will be asking operators to price based on meeting current demand plus 10%.
Please note that the WMCA will state in the ITN documents the evaluation criteria to be used for the ITN stage. The contract is expected to commence on 01/02/25 for a period of at least 5 years, with options to extend, and will be advised in the ITN documents.
The deadline for clarification questions regarding the SSQ is 1200 on 06/12/23 and the deadline for receipt of SSQ submissions is 1200 on 13/12/23.
In order to access the documents and respond to the SSQ please do so through BravoSolution, the WMCA's e-tendering portal (https://wmca.bravosolution.co.uk). The reference is pqq_198 and if you are not already registered on BravoSolution it is free and usually only takes a few minutes to do so.
Following the evaluation of SSQ’s and the shortlisting process, expected to take place between 14/12/23 and 12/01/24, Invitation to Negotiate (ITN) documents are then expected to be issued on 15/01/24.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The WMCA is seeking an operator for each Lot and an operator may be awarded a maximum of two Lots. Journeys will predominantly be within the individual operating areas, although there may be some cross-boundary travel around the peripheries.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4) Objective rules and criteria for participation
The aim of this SSQ process is to enable the WMCA to draw up a list of prequalified Prospective Bidders by evaluating the economic and financial standing and the technical and professional standing and experience of the organisations that have responded. The WMCA has decided that only a limited number of prospective bidders who meet the WMCA’s requirements in response to this SSQ shall be selected to move forward to the next stage of the process which will be the Invitation to Negotiate (ITN) stage using the Negotiated Procedure with Prior Call for Competition established under the Utilities Contracts Regulations 2016 ("PCR 2016").
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-017025
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/12/2023
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
15/01/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
In order to access the documents and respond to the SSQ please do so through BravoSolution, the WMCA's e-tendering portal (https://wmca.bravosolution.co.uk). The reference is pqq_198 and if you are not already registered on BravoSolution it is free and usually only takes a few minutes to do so.
The deadline for clarification questions regarding the SSQ is 1200 on 06/12/23 and the deadline for receipt of SSQ submissions is 1200 on 13/12/23.
Following the evaluation of SSQ’s and the shortlisting process, expected to take place between 14/12/23 and 12/01/24, Invitation to Negotiate (ITN) documents are then expected to be issued on 15/01/24.
Please note that the WMCA will state in the ITN documents the evaluation criteria to be used for the ITN stage. The contract is expected to commence on 01/02/25 for a period of at least 5 years, with options to extend, and will be advised in the ITN documents.
VI.4) Procedures for review
VI.4.1) Review body
West Midlands Combined Authority
Birmingham
UK
VI.5) Date of dispatch of this notice
13/11/2023