Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Orbit Group Limited
Garden Court, Harry Weston Road, Binley Business Park
Coventry
CV3 2SU
UK
Contact person: Mrs Deborah Holland
Telephone: +44 7885246479
E-mail: deborah.holland@orbit.org.uk
NUTS: UK
Internet address(es)
Main address: http://www.orbit.org.uk
Address of the buyer profile: http://www.orbit.org.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.housingprocurement.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.housingprocurement.com/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Heating Services
Reference number: DN697981
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
Orbit Group believe everyone is entitled to a good quality, safe and affordable home. We manage a growing portfolio of over 47,000 affordable and social rent homes and support over 100,000 customers in differing stages of life, from those seeking their first home to customers looking for enhanced supported living. We are also one of the UK’s largest developers of affordable housing, building over 5,300 new homes by 2025.
Orbit is seeking through this ‘Standard Selection Questionnaire’ to identify suitable capable suppliers to invite to ITT (Invitation to Tender) for the provision of heating and hot water system service and maintenance within our Domestic and Commercial properties which are natural gas fuelled and include;
• Natural gas
• LPG
• Oil
• Vented and unvented cylinders connected to gas heating sources
Potential suppliers who have the capability to fulfil each of the below key requirements, are invited to complete the Standard Selection Questionnaire.
Domestic
3* domestic Inspection, Service and Planned Preventative Maintenance of Domestic Heating and Hot Water Systems, including reactive repairs as well as a 24 hour, 7 days a week, 365 year-round fully comprehensive maintenance and repair service. Planned and reactive installations.
Commercial
Inspections, Service & Planned Preventative Maintenance of Commercial Heating and Hot Water Systems and Associated Commercial and Domestic Assets/ Appliances and Reactive Asset/ Appliance Upgrades. as well as a 24 hour, 7 days a week, 365 year-round fully comprehensive maintenance and repair service.
BMS service, maintenance, and software management.
Service and Repair for ad hoc Catering Equipment
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Domestic Heating - Lot 1.1 and/or Lot 1.2
or
Commercial Heating - Lot 2.1 and/or Lot 2.2
II.2) Description
Lot No: 1.1
II.2.1) Title
Domestic Heating - The Midlands
II.2.2) Additional CPV code(s)
09300000
39000000
42130000
44160000
44600000
45333000
50000000
II.2.3) Place of performance
NUTS code:
UKF
UKG
II.2.4) Description of the procurement
3* domestic Inspection, Service and Planned Preventative Maintenance of Domestic Heating and Hot Water Systems, including 24/7 and 365 days per year reactive repairs. Planned and reactive installations.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
35 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
At the discretion of the Authority the agreement maybe extended for a further 1 x 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 1.2
II.2.1) Title
Domestic Heating - East and South East England
II.2.2) Additional CPV code(s)
09300000
39700000
42130000
44160000
44600000
45333000
50000000
II.2.3) Place of performance
NUTS code:
UKH
UKI
UKJ
II.2.4) Description of the procurement
3* domestic Inspection, Service and Planned Preventative Maintenance of Domestic Heating and Hot Water Systems, including 24/7 and 365 days per year reactive repairs. Planned and reactive installations.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
259 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
At the discretion of the Authority the agreement maybe extended for a further 1 x 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2.1
II.2.1) Title
Commercial Heating - The Midlands
II.2.2) Additional CPV code(s)
09300000
39000000
42100000
42200000
42500000
44160000
44600000
45259000
45331000
45333000
50000000
II.2.3) Place of performance
NUTS code:
UKF
UKG
II.2.4) Description of the procurement
Inspections, Service & Planned Preventative Maintenance of Commercial Heating and Hot Water Systems and Associated Commercial and Domestic Assets/ Appliances and Reactive Asset/ Appliance Upgrades
BMS service, maintenance, and software management.
Service and Repair for ad hoc Catering Equipment*.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
12 600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
At the discretion of the Authority the agreement maybe extended for a further 1 x 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2.2
II.2.1) Title
Commercial Heating - East and South East England
II.2.2) Additional CPV code(s)
09300000
39000000
39310000
39700000
42100000
42200000
42500000
44160000
44600000
45259000
45331110
45331211
45333000
50000000
II.2.3) Place of performance
NUTS code:
UKH
UKI
UKJ
II.2.4) Description of the procurement
Inspections, Service & Planned Preventative Maintenance of Commercial Heating and Hot Water Systems and Associated Commercial and Domestic Assets/ Appliances and Reactive Asset/ Appliance Upgrades
BMS service, maintenance, and software management.
Service and Repair for ad hoc Catering Equipment*.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
7 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
At the discretion of the Authority the agreement maybe extended for a further 1 x 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/12/2023
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
08/01/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
The Royal Courts of Justice London
London
UK
VI.5) Date of dispatch of this notice
13/11/2023