II.2.3) Place of performance
NUTS code:
UKF24
Main site or place of performance:
West Northamptonshire
II.2.4) Description of the procurement
Chenderit School is a coeducational 11–18 state secondary school with specialist status in the visual arts in Middleton Cheney near Banbury.
‘At Chenderit School we pursue excellence academically and in all other spheres of school life. To achieve this, we strive to:
•inspire all students to engage in learning in the widest possible sense so that they develop the skills necessary to be successful in school, at work and in the wider community;
•support one another to become resilient, independent, adaptable and resourceful learners and leaders whose successes are celebrated;
•develop ambitious students, staff and governors who understand that we are in competition with the global community;
•foster community-wide respectful, trusting, compassionate, empathetic relationships through which students and staff enjoy and achieve;
•enable students, staff, governors, parents and carers to embrace their role and to contribute effectively in supporting learning and progress and
•develop a culture in which skilled and passionate staff draw on best local, national and global practice.’
Cleaning services are currently provided by a specialist contract cleaner who took the service over from an in-house service in Summer 2021. The fabric of the school overall is in reasonable condition and the school has an eclectic mix of late 70’s original blocks and modern 21st century additions, also due to the school’s artistic bias, there are larger than standard areas of art/DT/ woodwork areas.
TUPE shall apply to this contract. The current regime is to clean the school after the school day has finished,
The successful Supplier will be required to provide Cleaning services for Chenderit School at the following address:
Archery Road
Middleton Cheney
Banbury
OX17 2QR
The school has a footprint of 7,044m2 and there is currently a team of a supervisor and approximately 11 cleaners with a target of 170 hours of cleaning time.
Cleaning services will be required throughout term time with sufficient service provision during holidays to conduct period cleaning tasks and prepare the school for re-occupation.
The School is looking for a contractor capable of providing a dedicated, professional and consistent cleaning service to the School throughout the year, with robust, proactive, reactive and responsive management support and the ability to provide contingency cleaning resources if required. The contractor will employ all cleaning staff and provide the necessary cleaning equipment and materials.
We are seeking a suitably experienced contractor who has current experience of working and achieving consistency within the secondary school or HE / FE marketplace, ideally with a strong operational base within the Banbury area, thus allowing for responsive, contract support, regular meeting cycle with stakeholders and management of cleaning staff.
The contract will commence on 1st August 2024 for an initial period of 3 years, with the option to extend by mutual agreement for a further two periods of one year.
This contract will be fixed price in nature with the successful contractor working to an output cleaning specification which complies with the British Institute of Cleaning Science (BICSc) standards. The estimated contract value is £120,000 net of VAT per annum (~£600k over five years).
The successful tenderer will be required to formally report each month on cleaning standard performance, labour levels and operational matters, which will be monitored by the Litmus Partnership Ltd.
See SQ Document for more information.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2024
End:
31/07/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No