Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Bournemouth Christchurch and Poole Council
BCP Council Civic Centre, Bourne Avenue
Bournemouth
BH2 6DY
UK
Contact person: Procurement
Telephone: +44 1202128989
E-mail: procurement@bcpcouncil.gov.uk
NUTS: UKK24
Internet address(es)
Main address: www.bcpcouncil.gov.uk
Address of the buyer profile: www.bcpcouncil.gov.uk
I.1) Name and addresses
Dorset Council
County Hall, Colliton Park
Dorchester
DT1 1XJ
UK
Contact person: Procurement
Telephone: +44 1305221250
E-mail: dp@dorsetcouncil.gov.uk
NUTS: UKK2
Internet address(es)
Main address: https://www.dorsetcouncil.gov.uk/
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Coroners Removal Service for Dorset 2023
Reference number: DN637450
II.1.2) Main CPV code
98370000
II.1.3) Type of contract
Services
II.1.4) Short description
BCP Council contract for the removal of bodies where a death has been referred to HM Coroner for Dorset (the Coroner) for further investigation.
The Council are appointed by Dorset Council to be the ‘relevant’ local authority providing support for the Coroner’s Service in Dorset.
Once a death is reported, the Coroner takes control of the body and may arrange for its removal to a suitable location, including a mortuary, where the Coroner may authorise a post mortem examination to be carried out. The Coroner’s officers and appointed officers of Dorset Police are authorised by the Coroner to instruct the Supplier to collect the body and transfer it to a suitable location.
Where post mortem examination is required this will normally be conducted at Holly Tree Lodge Public Mortuary at Bournemouth East Cemetery, Gloucester Road, Bournemouth, Dorset BH7 6JB (the Mortuary).
This contract is split into 8 different geographical lots across Dorset. The Lots are:
• Lot 1 – Poole, Bournemouth and Christchurch
• Lot 2 – Purbeck
• Lot 3 – East Dorset
• Lot 4 – Weymouth and Portland
• Lot 5 – West Dorset
• Lot 6 – North West Dorset
• Lot 7 – North Dorset
• Lot 8 – Dorchester
The start date for the framework is 01 April 2023. The contract will be for a three-year period
with the option to extend for a further year.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 – Poole, Bournemouth and Christchurch
II.2.2) Additional CPV code(s)
33900000
II.2.3) Place of performance
NUTS code:
UKK24
II.2.4) Description of the procurement
The scope and specification of the contract for Lot 1 is for suppliers to undertake:
a) the collection and transportation of all bodies within Lot 1 – Bournemouth, Christchurch and Poole, as shown on the map provided in the tender documents, to the required location of HM Coroner which will usually be to Holly Tree Lodge Public Mortuary in Bournemouth.
b) the collection and transportation of paediatric and other specialist cases directly to locations outside Dorset, and return.
c) the collection and transportation of organs, from the Mortuary to locations outside Dorset, and return.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The length of the contract is for 3 years with the option to extend the contract for a further year. Therefore, if all extension were taken, the full length of the contract would be for 4 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 – Purbeck
II.2.2) Additional CPV code(s)
33900000
II.2.3) Place of performance
NUTS code:
UKK25
II.2.4) Description of the procurement
The scope of the contract for Lot 2 is for suppliers to undertake:
a) the collection and transportation of bodies within Lot 2 - Purbeck as shown on the map to provided within the tender documents, to the required location of the HM Coroner which will usually be to Holly Tree Lodge Public Mortuary in Bournemouth (“the Mortuary”).
b) The Supplier will be responsible for bodies collected from the arrival at the location of death until delivery to the Mortuary.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The length of the contract is for 3 years with the option to extend the contract for a further year. Therefore, if all extension were taken, the full length of the contract would be for 4 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 – East Dorset
II.2.2) Additional CPV code(s)
33900000
II.2.3) Place of performance
NUTS code:
UKK25
II.2.4) Description of the procurement
The scope of the contract for Lot 3 is for suppliers to undertake:
a) the collection and transportation of bodies within Lot 3 - East Dorset as shown on the map to provided within the tender document to the required location of the HM Coroner which will usually be to Holly Tree Lodge Public Mortuary in Bournemouth (“the Mortuary”).
b) The Supplier will be responsible for bodies collected from the arrival at the location of death until delivery to the Mortuary
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The length of the contract is for 3 years with the option to extend the contract for a further year. Therefore, if all extension were taken, the full length of the contract would be for 4 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 4 – Weymouth and Portland
II.2.2) Additional CPV code(s)
33900000
II.2.3) Place of performance
NUTS code:
UKK25
II.2.4) Description of the procurement
The scope of the contract for Lot 4 is for suppliers to undertake:
a) the collection and transportation of bodies within Lot 4 — Weymouth and Portland as shown on the map to provided within the tender documents, to the required location of the Coroner which will usually be to the Mortuary.
b) The Supplier will be responsible for bodies collected from the arrival at the location of death until delivery to the Mortuary.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The length of the contract is for 3 years with the option to extend the contract for a further year. Therefore, if all extension were taken, the full length of the contract would be for 4 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Lot 5 - West Dorset
II.2.2) Additional CPV code(s)
33900000
II.2.3) Place of performance
NUTS code:
UKK25
II.2.4) Description of the procurement
The scope of the contract for Lot 5 is for suppliers to undertake:
a) the collection and transportation of bodies within Lot 5 – West Dorset as shown on the map to provided within the tender documents, to the required location of the Coroner which will usually be to the Mortuary.
b) The Supplier will be responsible for bodies collected from the arrival at the location of death until delivery to the Mortuary.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The length of the contract is for 3 years with the option to extend the contract for a further year. Therefore, if all extension were taken, the full length of the contract would be for 4 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Lot 6 – North West Dorset
II.2.2) Additional CPV code(s)
33900000
II.2.3) Place of performance
NUTS code:
UKK25
II.2.4) Description of the procurement
The scope of the contract for Lot 6 is for suppliers to undertake:
a) the collection and transportation of bodies within Lot 6 – North West Dorset as shown on the map to provided within the tender documents, to the required location of the Coroner which will usually be to the Mortuary.
b) The Supplier will be responsible for bodies collected from the arrival at the location of death until delivery to the Mortuary.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The length of the contract is for 3 years with the option to extend the contract for a further year. Therefore, if all extension were taken, the full length of the contract would be for 4 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Lot 7 – North Dorset
II.2.2) Additional CPV code(s)
33900000
II.2.3) Place of performance
NUTS code:
UKK25
II.2.4) Description of the procurement
The scope of the contract for Lot 7 is for suppliers to undertake:
a) the collection and transportation of bodies within Lot 7 – North Dorset as shown on the map to provided within the tender documents, to the required location of the Coroner which will usually be to the Mortuary.
b) The Supplier will be responsible for bodies collected from the arrival at the location of death until delivery to the Mortuary.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The length of the contract is for 3 years with the option to extend the contract for a further year. Therefore, if all extension were taken, the full length of the contract would be for 4 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Lot 8 – Dorchester
II.2.2) Additional CPV code(s)
33900000
II.2.3) Place of performance
NUTS code:
UKK25
II.2.4) Description of the procurement
The scope and specification of the contract for Lot 8 is for suppliers to undertake:
a) the collection and transportation of all bodies within Lot 8 – Dorchester, as shown on the map to provided within the tender documents, to the required location of the Coroner which will usually be to Holly Tree Lodge Public Mortuary in Bournemouth.
b) the collection and transportation of tissue samples for histology from the Mortuary Dorset County Hospital.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The length of the contract is for 3 years with the option to extend the contract for a further
year. Therefore, if all extension were taken, the full length of the contract would be for 4
years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-032632
Section V: Award of contract
Lot No: 1
Contract No: DN637450
Title: Lot 1 – Poole, Bournemouth and Christchurch
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/03/2023
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Tapper & Son (Poole) Ltd
32-34 Parkstone Road
Poole
BH15 2PG
UK
NUTS: UKK24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 304 980.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: DN637450
Title: Lot 2 – Purbeck
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/03/2023
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Tapper & Son (Poole) Ltd
32-34 Parkstone Road
Poole
BH15 2PG
UK
NUTS: UKK24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 45 820.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: DN637450
Title: Lot 3 – East Dorset
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/03/2023
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
FC Douch & Son (Funerals) Ltd
7 Leigh Road
Wimborne
BH21 1AB
UK
NUTS: UKK24
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 90 364.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: DN637450
Title: Lot 4 – Weymouth and Portland
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/03/2023
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
AJWakely and Sons Ltd
91 East Street
Bridport
DT6 3LB
UK
NUTS: UKK25
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 169 964.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Contract No: DN637450
Title: Lot 5 - West Dorset
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/03/2023
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
A. G. Down Funeral Directors
66 South Street
Bridport
DT6 3NN
UK
NUTS: UKK25
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 72 010.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Contract No: DN637450
Title: Lot 6 - North West Dorset
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/03/2023
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
AJWakely and Sons Ltd
91 East Street
Bridport
DT6 3LB
UK
NUTS: UKK25
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 29 884.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 7
Contract No: DN637450
Title: Lot 7 - North Dorset
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/03/2023
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Tapper & Son (Poole) Ltd
32-34 Parkstone Road
Poole
BH15 2PG
UK
NUTS: UKK25
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 54 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 8
Contract No: DN637450
Title: Lot 8 - Dorchester
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/03/2023
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
A. G. Down Funeral Directors
66 South Street
Bridport
DT6 3NN
UK
NUTS: UKK25
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 31 997.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The Royal Courts of Justice
Strand
London
WCA 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87 (standstill period) and Regulations 91 (enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).
VI.4.4) Service from which information about the review procedure may be obtained
Bournemouth Christchurch and Poole Council
Bournemouth
BH2 6DY
UK
VI.5) Date of dispatch of this notice
16/11/2023