Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Atrium Homes
Atrium House, 14 Central Avenue
Kilmarnock
KA1 4PS
UK
Contact person: Celia Taylor / Barry Lees / Rae Wilson
Telephone: +44 1563528816
E-mail: info@atrium-homes.co.uk
NUTS: UKM93
Internet address(es)
Main address: http://www.atrium-homes.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19462
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Gas Central Heating Servicing and Reactive Maintenance Contract/Audit/Out of Hours Call-out Service
Reference number: 19/1294
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
The service comprises the annual service and maintenance to all Association owned appliances of gas heating systems and appliances following manufacturer's requirements and shall include everything necessary for this check, including but not restricted to all labour, parts etc of all gas installations, including appliances and flues.
II.1.5) Estimated total value
Value excluding VAT:
200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
39715200
09121200
50720000
42160000
44620000
44621000
44621200
24961000
42131110
44621110
50800000
39721410
50531200
39715210
44621220
45331100
50721000
II.2.3) Place of performance
NUTS code:
UKM93
Main site or place of performance:
East Ayrshire
II.2.4) Description of the procurement
The Service comprises annual gas central heating servicing; a reactive maintenance service, following manufacturer's requirements and shall include everything necessary for this check, including but not restricted to all labour, parts, etc of all gas installations including appliances and flues. The contract also includes an emergency call out repairs service including out of hours; audit of annual services and new/replacement heating installations. Atrium proposes that the contract will be for an initial period of 1 year with the option to extend on an annual basis, subject to performance and cost certainty, for up to a further 3 years. If the successful bidder does not perform to Atrium’s requirements, the contract may not continue after the first year.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2020
End:
31/03/2021
This contract is subject to renewal: Yes
Description of renewals:
Option to extend the contract annually for a period of up to 36 months, subject to contractor performance and cost certainty.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The Main Contractor will be expected to hold membership and accreditation with the following or an equivalent organisation: Gas Safe / NICEIC or SELECT / BS OHSAS 18001 or equivalent. Bidders must use only Gas Safe Registered Engineers.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
III.2.2) Contract performance conditions
In addition to the requirement to satisfy the SPD selection criteria, Key Performance Indicators (KPIs) will be developed from the Quality Assessment in addition to the standard response times. These will be used to measure how well the contractor is performing to ensure strategic and operational objectives are met.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/01/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
09/01/2024
Local time: 12:00
Place:
Atrium House, Shortlees, Kimarnock
Information about authorised persons and opening procedure:
Authorised person in line with Atrium's Procurement Policy
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Between 2025 and 28 dependent on extensions applied to this contract.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please refer to the Contract Brief and SPD attached to this notice.
Under the terms of this contract the successful supplier will be required to deliver Community Benefits in support of the organisation's economic and social objectives.
A quality questionnaire is attached to the Contract Brief and responses to it, along with the 3 completed references on the proforma template attached to the contract notice should be returned by the deadline AND UPLOADED IN A SEPARATE FOLDER FROM THE PRICED DOCUMENT.
The tenders will assessed on both Service + Repairs; and/or Service + Full 12 month reactive maintenance.
Please note that pricing documents attached are available in both excel and pdf format.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=750743.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
CB requirements may include but are not limited to:
Local employment/apprenticeship
Participating in career events in local schools
Participating in community improvements
Sponsorship of local organisations.
(SC Ref:750743)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=750743
VI.4) Procedures for review
VI.4.1) Review body
Kilmarnock Sheriff Court
Marnock Street
Kilmarnock
KA1 1ED
UK
Telephone: +44 1563550024
Internet address(es)
URL: http://www.atrium-homes.co.uk
VI.5) Date of dispatch of this notice
17/11/2023