Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS National Services Scotland
1 South Gyle Crescent
Edinburgh
EH12 9EB
UK
Contact person: Matthew Campbell
E-mail: nss.procurementteam@nhs.scot
NUTS: UKM
Internet address(es)
Main address: http://www.nss.nhs.scot/browse/procurement-and-logistics
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
I.1) Name and addresses
Public Health Scotland
Gyle Square, 1 South Gyle Crescent
Edinburgh
EH12 9EB
UK
Telephone: +44 1312757454
E-mail: nss.procurementteam@nhs.scot
NUTS: UKM75
Internet address(es)
Main address: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30441
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30441
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NSS01523 Cycle to Work
Reference number: NSS01523
II.1.2) Main CPV code
79420000
II.1.3) Type of contract
Services
II.1.4) Short description
NSS and PHS would like to tender for a single supplier contract for the provision of an Employee Cycle to Work Scheme.
The contract will continue for a period of 4 years with the option to extend for a further 2 years annually, undertaken at the sole discretion of NSS and PHS.
The Cycle to Work Scheme will be open to circa 4,720 employees of both NSS and PHS based across Scotland.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
NSS and PHS would like to tender for a single supplier contract for the provision of an Employee Cycle to Work Scheme.
The contract will continue for a period of 4 years with the option to extend for a further 2 years annually, undertaken at the sole discretion of NSS and PHS.
The Cycle to Work Scheme will be open to circa 4,720 employees of both NSS and PHS based across Scotland.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
24 months extension available in 2x 12 month increments.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please note the minimum requirements published within the Contract Notice whereby the supplier must have an online shop or be willing to establish one for scheme users (to be accessed via a link from NHS National Services Scotland (NSS) and Public Health Scotland (PHS) website to supplier website); as well as a local presence themselves or via a partner where customers can collect bikes and have any features demonstrated.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
List and brief description of selection criteria:
the relevant selection criteria will be included in the SPD
Minimum level(s) of standards required:
the relevant selection criteria will be included in the SPD
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the procurement documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/12/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
18/12/2023
Local time: 12:00
Place:
Electronically
Information about authorised persons and opening procedure:
Evaluators will complete independent, online evaluation of technical responses.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
November 2029.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 24496.
https://www.nss.nhs.scot/publications/terms-and-conditions-for-non-framework-agreements-services/
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25613. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community Benefits will be a scored question in the technical envelope and can be viewed in PCS-T.
(SC Ref:750314)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
27 Chambers Street
Edinburgh
EH1 1LB
UK
Telephone: +44 1312252525
E-mail: edinburgh@scotcourts.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The bringing of court proceedings against the Authority after the Contract has been entered into will not affect the Contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the Contract has been entered into are limited to the award of damages.
VI.4.4) Service from which information about the review procedure may be obtained
Edinburgh Sheriff Court and Justice of the Peace Court
27 Chambers Street
Edinburgh
EH1 1LB
UK
Telephone: +44 1312252525
E-mail: edinburgh@scotcourts.gov.uk
VI.5) Date of dispatch of this notice
17/11/2023