Contract notice
Section I: Contracting
authority
I.1) Name and addresses
APUC Limited
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
UK
Telephone: +44 1314428930
E-mail: lmacfarlane@apuc-scot.ac.uk
NUTS: UKM77
Internet address(es)
Main address: http://www.apuc-scot.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Education
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fresh Bakery Products (APUC)
Reference number: CAT1071 AP
II.1.2) Main CPV code
15612500
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Authority are seeking Contractor(s) for the provision of Fresh Bakery products to the Institutions and APUC Associate members located throughout Scotland.
The Authority are seeking to obtain, through this tendering process, price normalisation for all Institutions within a Lot - regardless of size and demand and across the Lots where no Lot is subsidised by a smaller or more geographically disperse Lot.
A maximum of 3 Contractors will be appointed per lot.
II.1.5) Estimated total value
Value excluding VAT:
1 640 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1A: Bakery Products including Bread & Rolls and Savoury Items (North Highland & Western Isles)
II.2.2) Additional CPV code(s)
15612500
15811100
15811200
15821200
15810000
II.2.3) Place of performance
NUTS code:
UKM6
II.2.4) Description of the procurement
The scope of this agreement is the supply and delivery of a range of Fresh Bakery Products, including Bread & Rolls and Savoury items and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across North Highland & Western Isles as detailed in Appendix E - List of Institutions.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Authority reserves the right to extend the Framework Agreement for a period of up to 12 months subject to satisfactory performance and continued Institutions requirements.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Lot 1B: Bakery Products including Bread & Rolls and Savoury Items (Aberdeen & Grampians)
II.2.2) Additional CPV code(s)
15612500
15811100
15811200
15821200
15810000
II.2.3) Place of performance
NUTS code:
UKM5
II.2.4) Description of the procurement
The scope of this agreement is the supply and delivery of a range of Fresh Bakery Products including Bread & Rolls and Savoury Items and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across Aberdeen & Grampians as detailed in Appendix E - List of Institutions.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Authority reserves the right to extend the Framework Agreement for a period of up to 12 months subject to satisfactory performance and continued Institutions requirements.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 3
II.2.1) Title
Lot 1C: Bakery Products including Bread & Rolls and Savoury Items (Perth, Angus, Dundee & Fife)
II.2.2) Additional CPV code(s)
15612500
15811100
15811200
15821200
15810000
II.2.3) Place of performance
NUTS code:
UKM71
UKM72
UKM77
II.2.4) Description of the procurement
The scope of this agreement is the supply and delivery of a range of Fresh Bakery Products, including Bread & Rolls and Savoury Items and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across Perth, Angus, Dundee & Fife as detailed in Appendix E - List of Institutions.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Authority reserves the right to extend the Framework Agreement for a period of up to 12 months subject to satisfactory performance and continued Institutions requirements.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 4
II.2.1) Title
Lot 1D: Bakery Products including Bread & Rolls and Savoury Items (Southeast of Scotland (Stirling, Edinburgh, Lothian & Borders))
II.2.2) Additional CPV code(s)
15612500
15811100
15811200
15821200
15810000
II.2.3) Place of performance
NUTS code:
UKM73
UKM75
UKM76
UKM78
UKM77
UKM91
II.2.4) Description of the procurement
The scope of this agreement is the supply and delivery of a range of Fresh Bakery Products, including Bread & Rolls and Savoury items and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across Southeast of Scotland (Stirling, Edinburgh, Lothian & Borders) as detailed in Appendix E - List of Institutions.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Authority reserves the right to extend the Framework Agreement for a period of up to 12 months subject to satisfactory performance and continued Institutions requirements.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 5
II.2.1) Title
Lot 1E: Bakery Products including Bread & Rolls and Savoury Items (West of Scotland (Greater Glasgow, Argyll, Renfrewshire & Ayrshire))
II.2.2) Additional CPV code(s)
15612500
15811100
15811200
15821200
15810000
II.2.3) Place of performance
NUTS code:
UKM8
UKM81
UKM82
UKM83
UKM84
UKM9
UKM93
UKM94
UKM95
UKM92
II.2.4) Description of the procurement
The scope of this agreement is the supply and delivery of a range of Fresh Bakery Products, including bread & rolls and Savoury items and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across West of Scotland (Greater Glasgow, Argyll, Renfrewshire & Ayrshire) as detailed in Appendix E - List of Institutions.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Authority reserves the right to extend the Framework Agreement for a period of up to 12 months subject to satisfactory performance and continued Institutions requirements.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 6
II.2.1) Title
Lot 2A: Specialist Bakery Products (North Highland & Western Isles)
II.2.2) Additional CPV code(s)
15811100
15612500
15812200
15810000
II.2.3) Place of performance
NUTS code:
UKM6
II.2.4) Description of the procurement
The scope of this agreement is the supply and delivery of a range of Fresh Specialist Bakery Products and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across North Highland & Western Isles as detailed in Appendix E - List of Institutions.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Authority reserves the right to extend the Framework Agreement for a period of up to 12 months subject to satisfactory performance and continued Institutions requirements.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 7
II.2.1) Title
Lot 2B: Specialist Bakery Products (Aberdeen & Grampians)
II.2.2) Additional CPV code(s)
15612500
15811100
15812200
15810000
II.2.3) Place of performance
NUTS code:
UKM5
II.2.4) Description of the procurement
The scope of this agreement is the supply and delivery of a range of Fresh Specialist Bakery Products and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across Aberdeen & Grampians as detailed in Appendix E - List of Institutions.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Authority reserves the right to extend the Framework Agreement for a period of up to 12 months subject to satisfactory performance and continued Institutions requirements.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 8
II.2.1) Title
Lot 2C: Specialist Bakery Products (Perth, Angus, Dundee & Fife)
II.2.2) Additional CPV code(s)
15612500
15811100
15812200
15810000
II.2.3) Place of performance
NUTS code:
UKM71
UKM72
UKM77
II.2.4) Description of the procurement
The scope of this agreement is the supply and delivery of a range of Fresh Specialist Bakery Products and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across Perth, Angus, Dundee & Fife as detailed in Appendix E - List of Institutions.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Authority reserves the right to extend the Framework Agreement for a period of up to 12 months subject to satisfactory performance and continued Institutions requirements.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 9
II.2.1) Title
Lot 2D: Specialist Bakery Products (Southeast of Scotland (Stirling, Edinburgh, Lothian & Borders))
II.2.2) Additional CPV code(s)
15811100
15612500
15812200
15810000
II.2.3) Place of performance
NUTS code:
UKM73
UKM75
UKM76
UKM77
UKM78
UKM91
II.2.4) Description of the procurement
The scope of this agreement is the supply and delivery of a range of Fresh Specialist Bakery Products and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across Southeast of Scotland (Stirling, Edinburgh, Lothian & Borders) as detailed in Appendix E - List of Institutions.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Authority reserves the right to extend the Framework Agreement for a period of up to 12 months subject to satisfactory performance and continued Institutions requirements.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 10
II.2.1) Title
Lot 2E: Specialist Bakery Products (West of Scotland (Greater Glasgow, Argyll, Renfrewshire & Ayrshire))
II.2.2) Additional CPV code(s)
15811100
15612500
15812200
15810000
II.2.3) Place of performance
NUTS code:
UKM8
UKM81
UKM82
UKM83
UKM84
UKM9
UKM93
UKM94
UKM95
UKM92
II.2.4) Description of the procurement
The scope of this agreement is the supply and delivery of a range of Fresh Specialist Bakery Products and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across West of Scotland (Greater Glasgow, Argyll, Renfrewshire & Ayrshire) as detailed in Appendix E - List of Institutions.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Authority reserves the right to extend the Framework Agreement for a period of up to 12 months subject to satisfactory performance and continued Institutions requirements.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Applicable
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
Please refer to question 4B.5 of the SPD and Economic and Financial standing section of the Contract Notice. Tenderers must confirm they can provide the following supporting evidence prior to award:
All Lots: Employer's (Compulsory) Liability Insurance = 5,000,000 GBP
All Lots: Product Liability Insurance = 5,000,000 GBP
All Lots: Public Liability Insurance = 5,000,000 GBP
To demonstrate and evidence suitable economic standing, successful Contractors will be required to provide 2 years audited accounts or equivalent if awarded the Framework Agreement.
Alternatively, if the Contractor is unable to provide the requiring accounting information, eg. a new business without the required accounts then they will be required to provide a bankers letter demonstrating their willingness to support the Contractors organisation over the term of the Framework Agreement.
Please refer to 4B.6 of the SPD.
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
Tenderers must confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This includes confirmation that they have the systems in place to pay subcontractors through the supply chain promptly (i.e. no later than 30 days after the invoice (or similar claim) relating to the payment is presented) and effectively, and provide
evidence when requested of:
a) their standard payment terms
b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year
If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Submission of Management Information:
Following commencement of the Framework Agreement, the Contractor will provide a performance report to the Authority on a quarterly basis to include spend by Institution under the Framework Agreement for the reporting period.
Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter. Data must be uploaded to the website:http://ucsp.ac.uk/ using the template provided (template shall be provided during the lead-in period). The supplied template is the only format permissible and should contain Contractor name, tender reference, total net spend by institution each month. If there has been no spend for the quarter, then this will still require you to log in and record a nil spend return.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 30
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/12/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
18/12/2023
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
48 months
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Tenderers must be able to price and supply a minimum of:
65.8% of the products listed in the core product list for Lot(s) 1A-E and
65.7% of the products listed in the core product list for Lot(s) 2A-E
of each geographical Lot bid for.
Tenderer must also be able to provide delivery services to:
60% of Institutions noted as having a requirement for Lot 1A and Lot 2A and;
100% of Institutions noted as having a requirement for Lot(s) 1B-1E and Lot(s) 2B-2E
Form of Tender
Tenderers must sign Form of Tender - Appendix A prior to award to confirm that their Tender Response is a complete, true and accurate submission.
Freedom of Information
Please confirm that you will be in a position to complete, prior to award, Appendix B - Freedom of Information(if applicable) in the
Technical Questionnaire. This information should only be submitted if applicable at point of award. It is for information only and will not be scored.
Sustain Supply Chain Code of Conduct
The Authority has developed a Sustain Supply Chain Code of Conduct- Appendix D which sets out its
expected standards for its supply chain in social, ethical and environmental compliance. Tenderers must complete the Sustain Supply Chain Code of Conduct prior to award to assist in achieving its objectives.
Serious Organised Crime
Please complete “Appendix G – Declaration of Non-Involvement in Serious Organised Crime” in the Technical Questionnaire. Tenderers must complete the Declaration of Non-Involvement in Serious Organised Crime. It is for information only and will not be scored but it is a requirement of this tender and will be included in the assessment of tender responses and in contractual terms.
Human Trafficking & Labour Exploitation
Please complete “Appendix H – Declaration of Non-Involvement in Human Trafficking & Labour Exploitation” in the Technical Questionnaire. Tenderers must complete the Declaration of Non-Involvement in Human Trafficking & labour Exploitation.
It is for information only and will not be scored but it is a requirement of this tender and will be included in the assessment of tender responses and in contractual terms.
SCM Responsible Procurement Supply Chain Evaluation Tool: Section 1
Please complete “Appendix I – SCM Responsible Procurement Supply Chain Evaluation Tool: Section 1” in the Technical Questionnaire. Tenderers must complete the SCM Responsible Procurement Supply Chain Evaluation Tool: Section 1. It is for information only and will not be scored but is a requirement of this tender and will be included in the contractual terms.
List Of Institutions
Tenderers must complete and return Appendix E - List of Institutions to confirm their ability to service the required coverage levels.
Prompt Payment
Tenderers must confirm that payment of subcontractors at all stages of the supply chain will be made within a maximum of 30 days and that this will be managed. It is for information only and will not be scored but is a requirement of this tender and will be included in the contractual terms.
Living Wage Status
Please provide details on your position on the Real Living Wage. This information should be submitted in the Technical envelope in PSC-T. It is for information only and will not be scored.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25579. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The Contractor will work with the Authority to deliver Community Benefits or social value where they are identifiable throughout the term
of the Framework Agreement. Examples of Community Benefits or social value are: providing training opportunities to staff and students and investment in the local community.
(SC Ref:749798)
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Court House
Viewfield Place,
Stirling
FK8 1NH
UK
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/stirling-sheriff-court-and-justice-of-the-peace-court
VI.5) Date of dispatch of this notice
17/11/2023