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02 Contract Notice

Mechanical & Electrical Engineer Contractors Framework for Swansea Bay University Health Board

  • First published: 20 November 2023
  • Last modified: 20 November 2023

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-135056
Published by:
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Authority ID:
AA0221
Publication date:
20 November 2023
Deadline date:
05 February 2024
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Swansea Bay University Health Board (“SBUHB”) is conducting a procurement exercise under the restricted procedure (as set out in the Public Contracts Regulations 2015 (as amended) (“PCR”) to award two multi-supplier framework agreements (“Contractor Frameworks”) for the provision of Electrical and Mechanical Contractors for the Engineering needs of the SBUHB. The proposed M&E contractors’ frameworks are intended to embed the principles of partnering and collaborative working in order to modernise the NHS approach to construction projects, as well as deliver benefits in terms of quality, time, and cost. The frameworks will deliver M&E projects up to 2,000,000 (GBP) net construction works value threshold and should be capable of offering a consistent programme of work to attract market interest. The Framework agreement will cover the following: Lot 1 – Mechanical Contractors Rotational Award Value Band - Will cover the provision of works up to the value of 2,000,000 (GBP), across the Swansea Bay region. Lot 2 –Electrical Contractors Rotational Award Value Band - Will cover the provision of works up to the value of 2,000,000 (GBP), across the Swansea Bay region. Bidders will be able to express an interest in respect of Lot 1 and/or Lot 2. Based on previous procurement exercises and soft market engagement, it is expected that companies based in the geographical area will bid against Lot 1 and/or Lot 2. Each Lot will host a maximum of 3 suppliers, who will be awarded on a ‘rotational’ basis. The supplier who scores the highest will be offered schemes first, followed by the second and third supplier within the Lot. However, the Framework will offer a flexible approach to supplier selection post-award, whereby the Health Board may utilise the ‘rotational’ award basis or proceed to a mini competition among the awarded contractors. Mini-competition exercises may be undertaken on approximately 5 schemes per annum. All awards made under the Mechanical and Electrical Engineering Contractors Framework are to be in accordance with the NEC4 suite of contracts, which will be managed by the Capital Planning department. Estimated Total Value: 1.25M (GBP) per year over a 3 year term with an option to extend a duration of 12 months (3 year +1) CPV: 45210000, 45210000, 45210000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Swansea Bay University Health Board

Block A, Neath Port Talbot Hospital

Swansea

SA12 7BX

UK

Contact person: Shannon Mason

E-mail: shannon.mason@wales.nhs.uk

NUTS: UK

Internet address(es)

Main address: http://nwssp.nhs.wales/ourservices/procurement-services/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

Access to the procurement documents is restricted. Further information can be obtained at:

https://etenderwales.bravosolution.co.uk/home.html


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/home.html


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://etenderwales.bravosolution.co.uk/home.html


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Mechanical & Electrical Engineer Contractors Framework for Swansea Bay University Health Board

II.1.2) Main CPV code

45210000

 

II.1.3) Type of contract

Works

II.1.4) Short description

Swansea Bay University Health Board (“SBUHB”) is conducting a procurement exercise under the restricted procedure (as set out in the Public Contracts Regulations 2015 (as amended) (“PCR”) to award two multi-supplier framework agreements (“Contractor Frameworks”) for the provision of Electrical and Mechanical Contractors for the Engineering needs of the SBUHB.

The proposed M&E contractors’ frameworks are intended to embed the principles of partnering and collaborative working in order to modernise the NHS approach to construction projects, as well as deliver benefits in terms of quality, time, and cost.

The frameworks will deliver M&E projects up to 2,000,000 (GBP) net construction works value threshold and should be capable of offering a consistent programme of work to attract market interest.

The Framework agreement will cover the following:

Lot 1 – Mechanical Contractors

Rotational Award

Value Band - Will cover the provision of works up to the value of 2,000,000 (GBP), across the Swansea Bay region.

Lot 2 –Electrical Contractors

Rotational Award

Value Band - Will cover the provision of works up to the value of 2,000,000 (GBP), across the Swansea Bay region.

Bidders will be able to express an interest in respect of Lot 1 and/or Lot 2. Based on previous procurement exercises and soft market engagement, it is expected that companies based in the geographical area will bid against Lot 1 and/or Lot 2.

Each Lot will host a maximum of 3 suppliers, who will be awarded on a ‘rotational’ basis. The supplier who scores the highest will be offered schemes first, followed by the second and third supplier within the Lot.

However, the Framework will offer a flexible approach to supplier selection post-award, whereby the Health Board may utilise the ‘rotational’ award basis or proceed to a mini competition among the awarded contractors. Mini-competition exercises may be undertaken on approximately 5 schemes per annum.

All awards made under the Mechanical and Electrical Engineering Contractors Framework are to be in accordance with the NEC4 suite of contracts, which will be managed by the Capital Planning department.

Estimated Total Value:

1.25M (GBP) per year over a 3 year term with an option to extend a duration of 12 months (3 year +1)

II.1.5) Estimated total value

Value excluding VAT: 10 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Mechanical Engineer Contractors Framework for Swansea Bay University Health Board

II.2.2) Additional CPV code(s)

45210000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Swansea Bay University Health Board (SBUHB)

II.2.4) Description of the procurement

Lot 1 - Mechanical Contractors Framework

The framework will cover the provision of works up to the value of 2,000,000 (GBP), across the Swansea Bay region.

Bidders will be able to express an interest in respect of Lot 1 and/or Lot 2. Based on previous procurement exercises and soft market engagement, it is expected that companies based in the geographical area will bid against Lot 1 and/or Lot 2.

All awards made under the Mechanical and Electrical Engineering Contractors Framework are to be in accordance with the NEC4 suite of contracts, which will be managed by the Capital Planning department.

Estimated Total Value:

1.25M per year over a 3 year term with an option to extend a duration of 12 months (3 year +1)

For the avoidance of doubt, bidding organisations are permitted to bid for any lot/value bracket. The Framework is available for the use of Swansea Bay University Health Board (SBUHB) only.

Bidding organisations should note that the Authority (SBUHB) gives no warranty or guarantee of any value or number of call-off contracts awarded under the 2 Contractors Frameworks (Lots 1 and 2).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

The framework will be in place for a 3 year period with the option to extend a further 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Candidates should note that the procurement documents are not available at this stage, and final procurement documents will be published for review via eTender Wales in December 2023.

Candidates should be aware that the Authority reserve the right to not accept requests from participants who do not hold a Constructionline Registration.

Lot No: 2

II.2.1) Title

Electrical Engineer Contractors Framework for Swansea Bay University Health Board

II.2.2) Additional CPV code(s)

45210000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Swansea Bay University Health Board (SBUHB)

II.2.4) Description of the procurement

Lot 2 – Electrical Contractors Framework

The framework will cover the provision of works up to the value of 2,000,000 (GBP) across the Swansea Bay region.

Bidders will be able to express an interest in respect of Lot 1 and/or Lot 2. Based on previous procurement exercises and soft market engagement, it is expected that companies based in the geographical area will bid against Lot 1 and/or Lot 2.

All awards made under the Mechanical and Electrical Engineering Contractors Framework are to be in accordance with the NEC4 suite of contracts, which will be managed by the Capital Planning department.

Estimated Total Value:

1.25M per year over a 3 year term with an option to extend a duration of 12 months (3 year +1)

For the avoidance of doubt, bidding organisations are permitted to bid for any lot/value bracket. The Framework is available for the use of Swansea Bay University Health Board (SBUHB) only.

Bidding organisations should note that the Authority (SBUHB) gives no warranty or guarantee of any value or number of call-off contracts awarded under the 2 Contractors Frameworks (Lots 1 and 2).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

The framework agreement will be in place for a 3 year period with an option to extend a further 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Candidates should note that the procurement documents are not available at this stage, and final procurement documents will be published for review via eTender Wales in December 2023.

Candidates should be aware that the Authority reserve the right to not accept requests from participants who do not hold a Constructionline Registration

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Any call-off contract awarded against the Framework will be subject to the relevant NEC Contract. Performance will be managed on a call-off contract by call-off contract basis.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 6

Justification for any framework agreement duration exceeding 4 years: N/A 3 year framework agreement with an option to extend a further 4 years.

IV.1.6) Information about electronic auction

An electronic auction will be used

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2023/S 000-029296

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 05/02/2024

Local time: 15:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 12/02/2024

Local time: 15:00

Place:

https://etenderwales.bravosolution.co.uk/home.html

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE:

The Authority (SBUHB) is using eTenderwales

(https://etenderwales.bravosolution.co.uk/home.html) to carry out this procurement process.

Candidates should note that the procurement documents are not available at this stage, and final procurement documents will be published for review via eTender Wales on Wednesday 06th December 2023.

Candidates should be aware that the Authority reserve the right to not accept requests from participants who do not hold a Constructionline Registration.

Interested organisations may bid for, and be awarded for both Lot 1 - Mechanical Contractors Framework and Lot 2 - Electrical Contractors Framework. Bidding organisations should note that The Health Board gives no warranty or guarantee of any value or number of call-off contracts awarded under the either of the Framework Agreements (Lots 1 and/or 2).

The Health Board reserves the right to cancel the procurement procedure at any point and shall have no liability to candidates whatsoever in respect of any costs incurred by candidates in participating in the tender process.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=136612

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Under the terms of this framework the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations.

Bidders will be required to demonstrate Community Benefits for applicable call-off contracts in relation to each Framework Agreement (Lot 1 - Mechanical Contractors Framework and Lot 2 - Electrical Contractors Framework).

Bidders will not be required to demonstrate Community Benefits for call-off contracts valued below 1,000,000 (GBP).

(WA Ref:136612)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

20/11/2023

Coding

Commodity categories

ID Title Parent category
45210000 Building construction work Works for complete or part construction and civil engineering work

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
04 October 2023
Notice type:
01 Prior Information Notice (PIN)
Authority name:
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Publication date:
20 November 2023
Deadline date:
05 February 2024 00:00
Notice type:
02 Contract Notice
Authority name:
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

About the buyer

Main contact:
shannon.mason@wales.nhs.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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