Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Leeds City Council - PACS
Civic Hall
Leeds
LS11UR
UK
Contact person: Philippa Elliott
Telephone: +44 1133785882
E-mail: philippa.elliott@leeds.gov.uk
NUTS: UKE42
Internet address(es)
Main address: https://www.leeds.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://yortender.eu-supply.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://yortender.eu-supply.com/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and Delivery of Personal Protective Equipment (Industrial and Clinical) and Corporate Workwear/Uniforms
Reference number: 79899
II.1.2) Main CPV code
18222000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Council is seeking to appoint suppliers who are able to provide a high quality and value for money service in the provision of Personal Protective Equipment and corporate workwear to all Leeds City Council services.
II.1.5) Estimated total value
Value excluding VAT:
3 600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Personal Protective Equipment (Industrial clothing and equipment)
II.2.2) Additional CPV code(s)
18100000
II.2.3) Place of performance
NUTS code:
UKE42
Main site or place of performance:
Leeds geographical area
II.2.4) Description of the procurement
Industrial Personal Protection Equipment (PPE) - all equipment which is worn or held to protect against risks to health or safety. The main legislation governing PPE at work is the Personal Protective Equipment at Work (Amendment) Regulations 2022. PPE includes the following, when worn for health and safety protection:
(a) Protective clothing (e.g. aprons, gloves, footwear, helmets, high visibility clothing this includes high visibility clothing which gives protection against the weather).
(b) Protective equipment (e.g. eye protectors, respirators, ear defenders, safety harnesses, first aid requirements).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The framework will be renewed at the end of the contract period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Initial contract period 36 months plus 1 x 12 months extension.
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Suppliers must be capable of receiving electronic orders by making their catalogue available on-line. The e-ordering system must distinguish between users and delivery points. It must have capability for the Council to authorise orders and have the ability to restrict buyer choice to only the core product list.
Lot No: 2
II.2.1) Title
Lot 2 Clinical Personal Protective Equipment (PPE)
II.2.2) Additional CPV code(s)
18100000
II.2.3) Place of performance
NUTS code:
UKE42
Main site or place of performance:
Leeds geographical area.
II.2.4) Description of the procurement
PPE means all equipment which is worn or held to protect against risks to health or safety. The main legislation governing PPE at work is the Personal Protective Equipment at Work (Amendment) Regulations 2022. PPE includes the following, when worn for health and safety protection:-
(a) Protective clothing (e.g. aprons, gloves, footwear).
(b) Protective equipment (e.g. eye protectors, face masks, respirators, first aid requirements & hand sanitisers).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be renewed at the end of the contract period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Initial contract period 36 months plus 1 x 12 months extension.
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Suppliers must be capable of receiving electronic orders by making their catalogue available on-line. The e-ordering system must distinguish between users and delivery points. It must have capability for the Council to authorise orders and have the ability to restrict buyer choice to only the core product list.
Lot No: 3
II.2.1) Title
Lot 3 Corporate workwear & uniforms
II.2.2) Additional CPV code(s)
18100000
II.2.3) Place of performance
NUTS code:
UKE42
Main site or place of performance:
Leeds geographical area
II.2.4) Description of the procurement
Corporate workwear is clothing worn by staff of the organisation participating in that organisation's activity. This includes corporate uniforms and durable heavy duty clothing for manual roles in the workplace which provides a distinctive corporate image (this includes clothing, which gives protection against the weather, where a high visibility product is not required). These items may be branded with the Leeds City Council Logo and/or corporate colours or unbranded, but with an agreed tax tag.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
440 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be renewed at the end of the contract period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Initial contract period 36 months plus 1 x 12 months extension.
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Suppliers must be capable of receiving electronic orders by making their catalogue available on-line. The e-ordering system must distinguish between users and delivery points. It must have capability for the Council to authorise orders and have the ability to restrict buyer choice to only the core product list.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/12/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/12/2023
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
November 2027
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Interested parties can download the Standard Selection Questionnaire and Tender documentation directly from https://www.yortender.eu-supply.com by using the scheme number 79899.
Requests for documentation should not be made by telephone or e-mail. The documentation should be completed and returned by no later than the deadline specified in IV.2.2. Late submissions will not be accepted.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further information from the contracting authority before the contract is entered into.
Such additional information should be requested from the addressee found in I.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for such action had arisen).
Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the correct implementation of a10 day standstill period and publication of appropriate notices the court may only award damages once the contract has been entered into
VI.5) Date of dispatch of this notice
20/11/2023