Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
NI Water and its subsidiaries
Westland House
Belfast
BT14 6TE
UK
Contact person: Dean Campbell
E-mail: sourcing@niwater.com
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni.gov.uk/epps/getHomeDashboard.do
I.6) Main activity
Water
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
C1200 - Mechanical, Electrical, Instrumentation, Control and Automation (MEICA) First Response and Planned Maintenance
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The scope of this contract covers the following: • ICA, Mechanical and Electrical Planned Maintenance of the Client’s Premises. The Client’s Premises is detailed in the Specification; • An ICA, Mechanical and Electrical First Response Reactive Repair service of the Client’s Premises; • Pump Unblocking - the Client requires the Contractor to attend the Client’s Premises and remove debris and waste materials from waste water pumps and clean water pumps (if required) within specified response times. This usually requires the pump to be lifted from the wastewater pumping sump using suitable lifting equipment and returning the pump when debris has been safely removed. A test run of the pump is then performed to confirm pump is pumping; • Any other required ICA, Mechanical and Electrical installation, repair or maintenance services required on the Client’s Premises; e.g. minor project work up to £5k in value; • Integration of the Client’s work management system with the Contractor’s work management system to provide real time status updates on the compliance with Response Times, progress and Completion Times of the service; • The provision of all required MI Reports of applicable data associated with Providing the Service; • Processing of payment application using the Client’s Cost to Serve processes and procedures; • Due to the nature of the service, provision of an MEICA out of hours on call service to provide attendance on site 24 hours a day, 365 Days per year to carry out reactive repairs within 2-4 hours.
II.1.5) Estimated total value
Value excluding VAT:
15 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50500000
50530000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The scope of this contract covers the following: • ICA, Mechanical and Electrical Planned Maintenance of the Client’s Premises. The Client’s Premises is detailed in the Specification; • An ICA, Mechanical and Electrical First Response Reactive Repair service of the Client’s Premises; • Pump Unblocking - the Client requires the Contractor to attend the Client’s Premises and remove debris and waste materials from waste water pumps and clean water pumps (if required) within specified response times. This usually requires the pump to be lifted from the wastewater pumping sump using suitable lifting equipment and returning the pump when debris has been safely removed. A test run of the pump is then performed to confirm pump is pumping; • Any other required ICA, Mechanical and Electrical installation, repair or maintenance services required on the Client’s Premises; e.g. minor project work up to £5k in value; • Integration of the Client’s work management system with the Contractor’s work management system to provide real time status updates on the compliance with Response Times, progress and Completion Times of the service; • The provision of all required MI Reports of applicable data associated with Providing the Service; • Processing of payment application using the Client’s Cost to Serve processes and procedures; • Due to the nature of the service, provision of an MEICA out of hours on call service to provide attendance on site 24 hours a day, 365 Days per year to carry out reactive repairs within 2-4 hours.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
15 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Contract is for 2 years with the option to extend for up to 3 years
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Contract is for 2 years with the option to extend for up to 3 years
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Contract is for 2 years with the option to extend for up to 3 years.. . Social value considerations are included in this contract and will be part of the award criteria at the next stage.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/12/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
19/06/2024
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
21/11/2023