Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Suffolk
Waterfront Building, Neptune Marina
Ipswich
IP4 1QJ
UK
Contact person: Paula Jarvis
Telephone: +44 1473338350
E-mail: delivery@exceeding.co.uk
NUTS: UKH14
Internet address(es)
Main address: https://www.uos.ac.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Ipswich:-Facilities-management-services./Y5884YR5N6
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: Higher Education
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
UOS Facilities Management
Reference number: UOS-S000872
II.1.2) Main CPV code
79993100
II.1.3) Type of contract
Services
II.1.4) Short description
UOS is looking to appoint up to two Contractor(s) or Service Provider(s) to deliver Hard and Soft Facilities Managed Service as described in Document 2: Schedule 5.2.
The intention is to enter into a contract arrangement with UOS and Contract Commencement Date in May 2024 for three (3) years with an option to extend two (2) years, with a further option to extend another two (2) years up to a maximum duration of seven (7) years. These extensions will be subject to meeting the KPIs
The contract arrangements are divided into two lot(s). Tenderers may bid for and may be appointed to either or both;
•Lot 1 (Hard FM only); or
•Lot 2 (Soft FM only)
II.1.5) Estimated total value
Value excluding VAT:
11 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Hard Facilities Management
II.2.2) Additional CPV code(s)
79993100
II.2.3) Place of performance
NUTS code:
UKH14
Main site or place of performance:
Suffolk
II.2.4) Description of the procurement
The scope to be delivered under this contract agreement will include Hard FM services and some service(s) may be optional. The scope may include planned maintenance, remedial work(s) following testing, some minor refurbishment and improvement works, provision of new installations, repair, replacement and / or removal of Hard FM Services, the full list can be found in the Specification
II.2.5) Award criteria
Criteria below:
Quality criterion: Standard Questions
/ Weighting: Pass / Fail
Quality criterion: Key Account Manager / Resources
/ Weighting: 5
Quality criterion: Sustainability, Social Value & Net Zero
/ Weighting: 10
Quality criterion: Quality of Works & Services
/ Weighting: 15
Quality criterion: Critical Response Times
/ Weighting: 5
Quality criterion: Efficiencies
/ Weighting: 15
Quality criterion: Mobilisation Plan
/ Weighting: 10
Quality criterion: Innovation / alternative proposal
/ Weighting: Information
Quality criterion: Criterion 9
/ Weighting: 10
Cost criterion: All Priced Elements and Asset Register
/ Weighting: 32
Cost criterion: Day & Hourly Rate
/ Weighting: 5
Cost criterion: Scenario
/ Weighting: 3
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
You may offer an alternative proposal, but your offer must include/cover the following:
i.Alternative proposal must meet the minimum stated requirements described in Document 2: Schedule 5.1 and must be submitted as an additional proposal (limited to one alternative proposal only).
ii.Include in your proposal low to no carbon solution(s);
iii.The cost of your alternative proposal must not exceed plus or minus 20% of the cost submitted in your Schedule 6.0 – Commercial.
iv.The proposal must provide value for the money to UOS during the contract period. It must show a detailed year-on-year cost plan and detailed information of the proposal.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Soft Facilities Management
II.2.2) Additional CPV code(s)
79993100
II.2.3) Place of performance
NUTS code:
UKH14
Main site or place of performance:
Suffolk
II.2.4) Description of the procurement
The scope to be delivered under this contract agreement will include Hard FM services and some service(s) may be optional. The scope may include planned maintenance, remedial work(s) following testing, some minor refurbishment and improvement works, provision of new installations, repair, replacement and / or removal of Hard FM Services, the full list can be found in the Specification
II.2.5) Award criteria
Criteria below:
Quality criterion: Standard questions
/ Weighting: Pass / Fail
Quality criterion: Key Account Manager / Resources
/ Weighting: 5
Quality criterion: Sustainability, Social Value & Net Zero
/ Weighting: 10
Quality criterion: Quality of Works & Services
/ Weighting: 15
Quality criterion: Critical Response Times
/ Weighting: 5
Quality criterion: Efficiencies
/ Weighting: 15
Quality criterion: Mobilisation Plan
/ Weighting: 10
Quality criterion: Innovation / alternative proposal
/ Weighting: Information
Cost criterion: All Priced Elements and Asset Register
/ Weighting: 32
Cost criterion: Hourly & Day Rates
/ Weighting: 5
Cost criterion: Scenario
/ Weighting: 3
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
You may offer an alternative proposal, but your offer must include/cover the following:
i.Alternative proposal must meet the minimum stated requirements described in Document 2: Schedule 5.1 and must be submitted as an additional proposal (limited to one alternative proposal only).
ii.Include in your proposal low to no carbon solution(s);
iii.The cost of your alternative proposal must not exceed plus or minus 20% of the cost submitted in your Schedule 6.0 – Commercial.
iv.The proposal must provide value for the money to UOS during the contract period. It must show a detailed year-on-year cost plan and detailed information of the proposal.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per Tender documentation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/01/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
09/01/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
<a href="https://www.delta-esourcing.com/tenders/UK-UK-Ipswich:-Facilities-management-services./Y5884YR5N6" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-Ipswich:-Facilities-management-services./Y5884YR5N6</a>
To respond to this opportunity, please click here:
<a href="https://www.delta-esourcing.com/respond/Y5884YR5N6" target="_blank">https://www.delta-esourcing.com/respond/Y5884YR5N6</a>
GO Reference: GO-20231121-PRO-24536137
VI.4) Procedures for review
VI.4.1) Review body
University of Suffolk
Waterfront Building, Neptune Marina
Ipswich
IP4 1LZ
UK
Telephone: +44 1473338350
VI.4.2) Body responsible for mediation procedures
University Campus Suffolk
St Edmund House
Ipswich
IP4 1LZ
UK
Telephone: +44 1473251166
VI.5) Date of dispatch of this notice
21/11/2023