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02 Contract Notice

Provision of Legionella, Air Conditioning, Air Handling Units, Kitchen Extracts & Fire Dampers Services (2 Lots)

  • First published: 23 November 2023
  • Last modified: 30 January 2024

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-136737
Published by:
Hafod Housing Association
Authority ID:
AA1147
Publication date:
23 November 2023
Deadline date:
29 January 2024
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Legionella and other associated services CPV: 90713100, 90711100, 45232430, 71630000, 90733000, 71317200, 44611500, 75251110, 45331000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Hafod Housing Association

CARDIFF

UK

E-mail: procurement@hafod.org.uk

NUTS: UKL22

Internet address(es)

Main address: https://www.hafod.org.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1147

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/


I.4) Type of the contracting authority

Other: Registered Social Landlord

I.5) Main activity

Other: Registered Social Landlord

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Legionella, Air Conditioning, Air Handling Units, Kitchen Extracts & Fire Dampers Services (2 Lots)

Reference number: 2023H000061.01

II.1.2) Main CPV code

90713100

 

II.1.3) Type of contract

Services

II.1.4) Short description

Legionella and other associated services

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Provision of Legionella Services (lot 1)

II.2.2) Additional CPV code(s)

90711100

45232430

71630000

90733000

71317200

44611500

II.2.3) Place of performance

NUTS code:

UKL22


Main site or place of performance:

Properties are located across 9 local authorities

Blaenau Gwent

Bridgend

Caerphilly

Cardiff

Vale of Glamorgan

Rhondda Cynan Taff

Merthyr Tydfil

Torfaen

Newport

II.2.4) Description of the procurement

Hafod Housing wishes to appoint a suitably qualified and experienced Contractor to implement and maintain a Control of Legionella, the buildings are occupied by general needs residents, elderly persons and people that are vulnerable and require additional support. The Contractor shall take this into consideration while carrying out the service and visiting the buildings.

This Programme will enable the Hafod Housing to fully comply with The Health and Safety Executive’s publication “L8 Code of Practice and Guidance for Legionnaires Disease” The Control of Legionella Bacteria in Water System.

The estimated start date of the Contract is February 2024.

The length of the Contract is 2 years initially, with an option to extend for a further 2 + 2 years.

The Contract with the awarded Contractor will be made under Schedule 6 – Hafod Standard Terms and Conditions.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

2 x 2 year extensions

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Provision of Air Conditioning, Air Handling Units, Kitchen Extracts & Fire Dampers Services (lot 2)

II.2.2) Additional CPV code(s)

75251110

45331000

II.2.3) Place of performance

NUTS code:

UKL22


Main site or place of performance:

Properties are located across 9 local authorities

- Blaenau Gwent

- Bridgend

- Caerphilly

- Cardiff

- Vale of Glamorgan

- Rhondda Cynan Taff

- Merthyr Tydfil

- Torfaen

- Newport

II.2.4) Description of the procurement

Hafod Housing wishes to appoint a suitably qualified and experienced Contractor to implement and maintain a programme of Air Conditioning, Air Handling Units, Kitchen Extracts & Fire Dampers, the buildings are occupied by general needs residents, elderly persons and people that are vulnerable and require additional support. The Contractor shall take this into consideration while carrying out the service and visiting the buildings.

The estimated start date of the Contract is February 2024.

The length of the Contract is 2 years initially, with an option to extend for a further 2 + 2 years.

The Contract with the awarded Contractor will be made under Schedule 6 – Hafod Standard Terms and Conditions.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

2 x 2 year periods

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As outlined in the tender documents

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As outlined in the tender documents

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 04/01/2024

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 04/01/2024

Local time: 12:30

Place:

online via the eTenderwales portal

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

on the end of the contract

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=136737

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Refer to the tender documents

(WA Ref:136737)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

23/11/2023

Coding

Commodity categories

ID Title Parent category
90713100 Consulting services for water-supply and waste-water other than for construction Environmental issues consultancy services
75251110 Fire-prevention services Fire-brigade services
71317200 Health and safety services Hazard protection and control consultancy services
45331000 Heating, ventilation and air-conditioning installation work Plumbing and sanitary works
90711100 Risk or hazard assessment other than for construction Environmental impact assessment other than for construction
90733000 Services related to water pollution Pollution tracking and monitoring and rehabilitation
71630000 Technical inspection and testing services Technical testing, analysis and consultancy services
44611500 Water tanks Tanks
45232430 Water-treatment work Ancillary works for pipelines and cables

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1021 Monmouthshire and Newport

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
23 November 2023
Deadline date:
29 January 2024 00:00
Notice type:
02 Contract Notice
Authority name:
Hafod Housing Association
Publication date:
30 January 2024
Notice type:
03 Contract Award Notice - Incomplete Procedure
Authority name:
Hafod Housing Association

About the buyer

Main contact:
procurement@hafod.org.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
30/01/2024 13:47
Notice Cancelled
This notice has been cancelled. The original deadline date of 04/01/2024 is no longer applicable.

we have regrettably decided to abandon our current tender process for 2023H000061.00 Provision of Legionella, Air Conditioning, Air Handling Units, Kitchen Extracts & Fire Dampers Services (2 Lots), effective 30th January 2024. This decision is driven by unforeseen internal resourcing requirements that require our immediate attention.

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.