Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cambridge City Council
Cambridge City Council, Guildhall
Cambridge
CB2 3QJ
UK
Contact person: Mr Jonathan Loneza
Telephone: +44 7718664779
E-mail: jonathan.loneza@cambridge.gov.uk
NUTS: UKH12
Internet address(es)
Main address: https://www.cambridge.gov.uk
Address of the buyer profile: https://procontract.due-north.com
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert/Index?advertId=19fd33d9-8088-ee11-8125-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert/Index?advertId=19fd33d9-8088-ee11-8125-005056b64545
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cambridge City Council - Building Cleaning Council Buildings and Public Toilets
Reference number: DN700271
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
Cambridge City Council (The Council) is calling for bids to fulfil its building cleaning services for Administration, commercial buildings, community centres, operational buildings and Public Toilets.
The contract will be split in to two (2) lots.
• Lot 1: Administration, commercial buildings, community centres and operational buildings
• Lot 2: Public toilets
A contract term is initially 3 years, with an option to extend by 2 years then up to 2 further years, if the supplier is performing satisfactorily, and the service can be shown to continue to provide best value to the Council; this gives a maximum possible contract length of 7 years.
Assessment - price: quality tender assessment split of 40% price: 60% quality
The current contract is due to end on the 31st March 2024.
The Council is looking to award a single contract.
LOT OVERVIEWS
LOT 1 - Administration, commercial buildings, community centres and operational buildings.
Cambridge City Council (the Council) is committed to providing a high standard of cleaning to its administrative and Operational Buildings. The Council is therefore seeking the services of a Supplier to provide a quality managed building cleaning service to all establishments identified to the standards set out within this specification.
The aim of the cleaning service is to ensure that the areas are left in a fit state for office and other users to undertake roles in a pleasantly clean environment with waste receptacles, desks and general fabric of the space cleaned to an acceptable standard. Cleaning tasks should be undertaken to minimise inconvenience to the office users as stipulated within this specification.
Lot 1 is for the provision of cleaning services for Administrative and Operational Buildings spread across Cambridge (comprising):-
• The civic and other main administrative offices
• The offices located at the Council’s main depot
• A local office building for City Homes.
• 4 commercial industrial/business building sites.
• 3 community centres
• Reception and associated areas at 4 commercial office buildings
• 5 leisure pavilions and associated facilities at varying frequencies during the playing seasons.
LOT 2 - Public Toilets
Cambridge City Council is committed to providing a high standard of cleaning to its public toilets. Cambridge City Council is therefore seeking the services of a Supplier to provide the Council with a quality managed cleaning service to all establishments identified and to the standards set out within this specification.
The contract is for the provision of cleaning services for public toilets (comprising):
The opening, closing, cleaning (requiring multiple visits each day) and limited minor maintenance of 15 toilet blocks across the City including provision of full-time attendance services at 1 facility.
II.1.5) Estimated total value
Value excluding VAT:
3 850 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
Administration, commercial buildings, community centres and operational buildings.
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKH12
II.2.4) Description of the procurement
LOT 1 - Administration, commercial buildings, community centres and operational buildings.
Cambridge City Council (the Council) is committed to providing a high standard of cleaning to its administrative and Operational Buildings. The Council is therefore seeking the services of a Supplier to provide a quality managed building cleaning service to all establishments identified to the standards set out within this specification.
The aim of the cleaning service is to ensure that the areas are left in a fit state for office and other users to undertake roles in a pleasantly clean environment with waste receptacles, desks and general fabric of the space cleaned to an acceptable standard. Cleaning tasks should be undertaken to minimise inconvenience to the office users as stipulated within this specification.
Lot 1 is for the provision of cleaning services for Administrative and Operational Buildings spread across Cambridge (comprising):-
• The civic and other main administrative offices
• The offices located at the Council’s main depot
• A local office building for City Homes.
• 4 commercial industrial/business building sites.
• 3 community centres
• Reception and associated areas at 4 commercial office buildings
• 5 leisure pavilions and associated facilities at varying frequencies during the playing seasons.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 030 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
The contract will be re-procured at the end of the term, if for any reason the authority does not utilise the extension the procurement will start at the end of the initial term or after the first extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Public Toilets
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKH12
II.2.4) Description of the procurement
LOT 2 - Public Toilets
Cambridge City Council is committed to providing a high standard of cleaning to its public toilets. Cambridge City Council is therefore seeking the services of a Supplier to provide the Council with a quality managed cleaning service to all establishments identified and to the standards set out within this specification.
The contract is for the provision of cleaning services for public toilets (comprising):
The opening, closing, cleaning (requiring multiple visits each day) and limited minor maintenance of 15 toilet blocks across the City including provision of full-time attendance services at 1 facility.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 820 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
The contract will be re-procured at the end of the term, if for any reason the authority does not utilise the extension the procurement will start at the end of the initial term or after the first extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/01/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
02/01/2024
Local time: 12:05
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
The contract will be re-procured at the end of the term, if for any reason the authority does not utilise the extension the procurement will start at the end of the initial term or after the first extension
VI.4) Procedures for review
VI.4.1) Review body
High Court
The Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
22/11/2023