Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Stafford Borough Council
STAFFORD
UK
E-mail: michelle.davies@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.staffordbc.gov.uk/
Address of the buyer profile: https://supplierlive.proactisp2p.com
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Provision of Tree Works at Stafford Castle
Reference number: IA3124
II.1.2) Main CPV code
77211400
II.1.3) Type of contract
Services
II.1.4) Short description
Stafford Borough Council is seeking tenders to carry out works at Stafford Castle approximately 2 miles outside of the town of Stafford. The site itself is 26 acres and consists of the Keep, inner bailey, outer bailey, herb garden and woodland. A visitor Centre houses hands on armour, arms, and costumes.
Stafford Borough Council lease land surrounding Stafford Castle from Lord Stafford which includes responsibility for the tree stock. Whilst the site is operated by Stafford Borough Council's Culture and Leisure Provider, Freedom Leisure, the Council retained responsibility for the tree stock.
Originally there were only trees lining the main driveway, which were subsequently removed, then, in the mid 1950's, extensive tree planting took place generally in grouped species. There are now approximately 5,500 mixed broadleaf and softwood species specifically beech, ash and sycamore trees on the site covering an area of approximately 133,300 m2 (13.3 Ha).
Unfortunately no management plan has ever been implemented on the site, so the trees have never been thinned out to ensure healthy specimens and so the condition of the tree stock is generally poor.
Please review the full Specification for more information.
II.1.5) Estimated total value
Value excluding VAT:
180 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG2
Main site or place of performance:
Stafford
II.2.4) Description of the procurement
Suppliers should set up a profile on Proactis by completing their company details first. Then registering their interest to this specific tender opportunity by searching under reference IA3124.
Any questions regarding this opportunity should go through the 'message function'.
Please do not contact the Buyer direct.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.6) Estimated value
Value excluding VAT:
180 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/12/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Stafford Borough Council require its successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework:
To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link https://ssip.org.uk/members/#
Valid and compliant member of an independent pre-qualification accrediting body. For example, Constructionline (accredited to a minimum membership level of 'GOLD') or other equivalent bodies, offer such a service.
Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas above
Note 2 - where brand names are mentioned, the Authority will consider equivalents
Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award
PAS91 C4: Health and safety: policy and capability or provide an exemption (details provided in the Questionnaire).
Principal Contractor
PAS91 O2. Environmental Management Policy and Capability or provide an exemption (details provided in the Questionnaire).
PAS91 O3. Quality Management Policy and Capability or provide an exemption (details provided in the Questionnaire).
The tender requires competent operatives available and demonstrate proof of competency to the levels below (these are examples and equivalent qualifications are acceptable):
• City and Guilds NPTC CS 30 - Chainsaw Maintenance/Cross Cut & Stack Timber using a chainsaw
• City and Guilds NPTC CS 31 - Fell and Process Small Trees
• City and Guilds NPTC CS 32 - Fell & Process Trees Over 380mm: Part 2 a & b Snedding / De-limbing
• City and Guilds NPTC CS 38 - Climb Trees and Perform Ariel Rescue
• Member of the Arboricultural Association Approved Contractor
PLEASE REFER TO THE PROCUREMENT DOCUMENTATION FOR MORE DETAIL
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/12/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
22/12/2023
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Stafford Borough Council
Stafford
UK
VI.5) Date of dispatch of this notice
22/11/2023