Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Forestry and Land Scotland
Great Glen House, Leachkin Road
Inverness
IV3 8NW
UK
Telephone: +44 3000676000
E-mail: procurement@forestryandland.gov.scot
NUTS: UKM
Internet address(es)
Main address: https://forestryandland.gov.scot
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30371
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems
Reference number: C0212-2
II.1.2) Main CPV code
72212451
II.1.3) Type of contract
Services
II.1.4) Short description
Forestry and Land Scotland (FLS) are looking to procure a cloud solution and implementation services to replace the organisation’s current legacy Finance, Purchase to Pay, and Business Planning systems.
In addition to the above-noted core solution and related services, FLS may require the provision of certain optional solutions and services and/or additional solutions and services relating to FLS’s HR and Payroll systems, which optional or additional solutions and/or services would be required to provide FLS with seamless data flow between its HR and Payroll systems and its Finance, Purchase to Pay and Business Planning systems.
There is no obligation on FLS to require the provision of any such optional or additional solutions and/or services by the successful tenderer, nor on bidders to provide these, and FLS shall be entitled at its discretion to procure any solutions and/or services that are the same as or similar to the optional or additional solutions and/or services from any third party.
Further detail in relation to the specification of the above-noted core solution and related services and the optional or additional solutions and/or services and FLS’s requirements in relation thereto will be contained in the procurement documents relative to this contract opportunity
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
4 990 075.37
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48451000
48440000
48443000
48441000
48442000
77000000
72263000
48000000
30196000
48490000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The purpose of this procurement is to implement a modern, integrated, modular, enterprise system with a centralised database that has the ability to support FLS’ finance, purchase to pay and business planning processes. It must be able to integrate with 3rd party systems, operate in real-time, provide meaningful management information and have a consistent look and feel across all business modules.
The solution will provide the foundation for Digital Transformation across FLS and the delivery of the FLS draft Digital Strategy.
The contract will be subject to Community Benefits and support FLS to meet their requirements of the Climate Change (Duties of Public Bodies: Reporting Requirements) (Scotland) Amendment Order 2020 and the sustainability targets.
The estimated value of this procurement is circa 4.5M GBP - 6M GBP
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
Yes
Description of options:
This procurement requirement was for a system integrator and licenses for said system.
This contract was awarded to both Mastek Systems Company Limited and Oracle Corporation UK Limited. They provided a joint bid for this tender.
This notice will be for the Oracle Corporation UK Limited (licensing) element of the tender.
The contract value licensing for the 7 year (1+1+1 optional extension) duration of this contract is 1,507,581.65 GBP.
As part of this tender, FLS included an optional HR system. This is an Oracle system with a value of 3,482,493.72 GBP.
This brings the total value of this contract with Oracle Corporation UK Limited to 4,990,075.37 GBP.
The original contract award notice ID: OCT489796.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-029356
Section V: Award of contract
Contract No: C0212-2
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/09/2023
V.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 12
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
¿Oracle Corporation UK Ltd.
Oracle Parkway, Thames Valley Park (TVP)
Reading
RG6 1RA
UK
Telephone: +44 000000
Fax: +44 000000
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 990 075.37
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Mastek Systems Company Ltd contract notice can be found under Notice ID: OCT489796
(SC Ref:749393)
VI.4) Procedures for review
VI.4.1) Review body
Court of Session
Parliament House, Parliament Square
Edinburgh
EH1 1RQ
UK
VI.5) Date of dispatch of this notice
23/11/2023