Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
1 South Gyle Crescent
Edinburgh
EH12 9EB
UK
Contact person: Yvonne Gardner
Telephone: +44 1312757129
E-mail: yvonne.gardner@nhs.scot
NUTS: UKM
Internet address(es)
Main address: http://www.nss.nhs.scot/browse/procurement-and-logistics
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Furniture
Reference number: NP785/23
II.1.2) Main CPV code
39000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Re tender and renewal of the framework agreement for the supply of office and patient furniture to all entities constituted pursuant to the national Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices.
This framework will consist of three (3) lots: Lot 1 Office Furniture, Lot 2 Patient Furniture and Lot 3 Reserved for Supported Businesses only
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
20 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Office Furniture
II.2.2) Additional CPV code(s)
39130000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Multi supplier unranked framework for the supply and delivery of office furniture to include but not limited to various types of desking, pedestals, chairs including operators chairs, visitor seating, beam seating, lounge seating, conference furniture, desk screens, office storage.
All suppliers awarded to the framework must be able to provide a full project management service which includes pre installation assessment, supply, delivery, assembly, final placement, installation and handover.
The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards,
Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland)
Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices
II.2.5) Award criteria
Quality criterion: Circularity
/ Weighting: 25
Quality criterion: Capital Projects
/ Weighting: 15
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Total value shown is for the duration of the 4 year framework and based on 12 months’ suppliers spend data.
It has been estimated that for the duration of the framework there may be an additional Capital spend of 1m GBP across lots 1 and 2.
It is envisaged that up to 5 suppliers will be awarded
Lot No: 2
II.2.1) Title
Patient Furniture
II.2.2) Additional CPV code(s)
33192000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Multi supplier unranked framework for the supply and delivery of patient furniture to include but not limited to various types of seating including patient chairs with various additional options in both manual and electric, overbed tables, bedside lockers and bariatric furniture.
All suppliers awarded to the framework must be able to provide a full project management service which includes pre installation assessment, supply, delivery, assembly, final placement, installation and handover.
The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards,
Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland)
Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices
II.2.5) Award criteria
Quality criterion: Circularity
/ Weighting: 25
Quality criterion: Capital Projects
/ Weighting: 15
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Total value shown is for the 4 year duration of the framework and based on 12 months’ suppliers
spend data.
It has been estimated that for the duration of the framework there may be an additional Capital spend of 1m GBP across lots 1 and 2.
It is envisaged that up to 5 suppliers will be awarded
Lot No: 3
II.2.1) Title
Reserved for Supported Businesses only
II.2.2) Additional CPV code(s)
39000000
33192000
39130000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Supply of furniture, associated furniture products and services to NHS Scotland. This Lot is being reserved for supported businesses only to complement and support Scottish Government's existing supported business framework, meet the requirements of SPPN 04/2017 as a result further drive use of supported businesses by NHS Scotland Health Boards for purchase of furniture products and services. Further and full details of background and approach are included in the ITT documentation.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 45
Quality criterion: Service
/ Weighting: 45
Price
/ Weighting:
10
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
It is envisaged that up to 10 suppliers will be awarded to this Lot 3. As a mandatory requirement, suppliers will have to evidence meeting the Scottish Government 2 part test as outlined in SPPN 04/2017 to be able to participate in Lot 3.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-022544
Section V: Award of contract
Lot No: 1
Title: Office Furniture
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/10/2023
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Langstane
28B Firth Road, Houston Industrial Estate
Livingston
EH54 5DJ
UK
Telephone: +44 1506674530
Fax: +44 1506444753
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Sharp Business Systems
Unit 9, Manhattan Business Park, Dundonald Street
Dundee
DD3 7PY
UK
Telephone: +44 1382452552
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Bureau Workspace Limited
66 Hanover Street
Edinburgh
EH2 1EL
UK
Telephone: +44 7973683294
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Wagstaff Interiors Group
Bilston Glen Business Centre , 6 Dryden Road, Bilston Glen
Edinburgh
EH20 9LZ
UK
Telephone: +44 1314480894
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Claremont Office Furniture Limited
Orbital House , 3 Redwood Cresent
East Kilbride
G74 5PA
UK
Telephone: +44 1414193609
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 14 800 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Patient Furniture
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/10/2023
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Langstane
28B Firth Road, Houston Industrial Estate
Livingston
EH54 5DJ
UK
Telephone: +44 1506674530
Fax: +44 1506444753
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Senator International Limited
Syke Side Drive, Altham Business Park
Accrington
BB5 5YE
UK
Telephone: +44 1282725000
Fax: +44 1282725039
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Renray Healthcare
Winsford Ind Est, Winsford
Cheshire
CW7 3RB
UK
Telephone: +44 7780955225
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Pineapple Contracts
Westmead, Aylesford
Maidstone
ME20 6XJ
UK
Telephone: +44 1689891020
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Knightsbridge Furniture Productions Ltd
191 Thornton Rioad
Bradford
BD1 2JT
UK
Telephone: +44 1274759008
Fax: +44 1274736641
NUTS: UKE41
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 4 400 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Reserved for Supported Businesses only
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/10/2023
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
City Building (Contracts) LLP/RSBi
350 Darnick Street
Glasgow
G21 4BA
UK
Telephone: +44 1412872167
Fax: +44 1412872290
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 100.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The 20m GBP estimated framework value referred to in this notice is for the 4 year duration of the Framework Agreement for Lot 1 (14.8m GBP) & Lot 2 (4.4m GBP) plus the estimated 1m GBP capital project spend over the 4 year term which would be across both Lots subject to each project scope. It should again be noted that Lot 3 is reserved for supported businesses only.
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
not applicable
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
The Statement of Requirements will detail the Community Benefit background and objectives. The contract will mandate that suppliers
respond in its tender outlining current Community Benefits and proposals if successful and mandating that they support the overall
Community Benefit concept and process including a contract and supplier management process post award.
(SC Ref:748601)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
UK
Telephone: +44 1312252525
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The authority will notify economic operators who submitted a tender or (where no
deselection notification has previously been
made)applied to be selected to tender, of its decision to award the framework agreement
which notification will contain among other
information, a summary of the reasons why the economic operator was unsuccessful. The
notification will
incorporate a ‘standstill period’ of a
minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is
not electronic) between the date on which
the authority despatches the notice(s) and the date on which the authority proposes to
conclude the relevant framework agreement.
The bringing of court proceedings against the authority during the standstill period will
automatically continue the prohibition on entering
into the framework agreement until the court proceedings are determined, discontinued or
disposed of, or the court, by interim order, brings
to an end the prohibition. The remedies that may be awarded by the courts before the
framework agreement has been entered into include
the setting aside of the decision to award the framework agreement to the winning
tenderer(s). The bringing of court proceedings against
the authority after the framework agreement has been entered into will not affect the
framework
agreement unless grounds for the imposition
of special penalties under the Public Contracts (Scotland) Regulations 2015 can be
established. Otherwise the remedies that may be
awarded by the courts where the framework agreement has been entered into are limited to
the award of damages. Economic operators are
entitled to write to the authority after receipt of the notification should they require further
clarification. The authority will respond within
15 days of such a written request, but it should be noted that receipt by the authority of such
request during the standstill period may not
prevent the authority from awarding the framework agreement following the expiry of the
standstill period. Economic operators should
approach the contracting authority in the first instance. However, the only formal remedy is
to apply to the courts:
An economic operator that suffers or is at risk of suffering, loss or damage attributable to a
breach of duty under the Public
Contracts(Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014,
may bring proceedings in the Sheriff Court or the court of session
VI.4.4) Service from which information about the review procedure may be obtained
Court of Session
Parliament House, Parliament Square
Edinburgh
EH1 1RQ
UK
VI.5) Date of dispatch of this notice
23/11/2023