Contract notice
Section I: Contracting
authority
I.1) Name and addresses
South Gloucestershire Council
Council Offices, Badminton Road
Yate
BS37 5AF
UK
Contact person: Mr Colin Pearce
E-mail: colin.pearce@southglos.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.southglos.gov.uk
Address of the buyer profile: https://www.southglos.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.supplyingthesouthwest.org.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.supplyingthesouthwest.org.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Property & Asset Management System
Reference number: DN699647
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Key features of the new solution required by SGC are detailed below:
Computer Aided Facilities Management (CAFM) – Helpdesk, planned/preventative maintenance (PPM), reactive maintenance, orders & invoicing, contract & performance, inspection programmes, leases, cleaning, security, mobile working and a full FM portal access solution (Soft & Hard FM).
Health & Safety – Assessments, asbestos management, contract & management for H&S, registers, mandatory regulations, statutory requirements and to include Fire Safety.
Estates and Asset Management – Estate/Asset Management, title information e.g. land registry and deeds, Sites/Asset Registers, surveys, CAD/GIS, case management, occupancy management, condition reports, valuations, generation of reports, compliance information, financial information, tenancy data, asset/insurance valuations and property record drawings/maps.
Intelligent Workplaces – Energy/Occupancy management, IoT.
Data and Analytics – Dashboards, monitors, drawings, maps, reporting, finance and case/resource management.
Data Integration – an open, secure, documented API which allows us to integrate with multiple systems e.g., Energy and Utilities database, corporate finance, procurement system and mapping functions.
System Requirements – export data, upload data, migrate data, user roles / permissions, easy reporting functions, provide clear/extensive search capabilities, ensure data is secure and cannot be deleted accidentally (full control on deletions required)
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Key features of the new solution required by SGC are detailed below:
Computer Aided Facilities Management (CAFM) – Helpdesk, planned/preventative maintenance (PPM), reactive maintenance, orders & invoicing, contract & performance, inspection programmes, leases, cleaning, security, mobile working and a full FM portal access solution (Soft & Hard FM).
Health & Safety – Assessments, asbestos management, contract & management for H&S, registers, mandatory regulations, statutory requirements and to include Fire Safety.
Estates and Asset Management – Estate/Asset Management, title information e.g. land registry and deeds, Sites/Asset Registers, surveys, CAD/GIS, case management, occupancy management, condition reports, valuations, generation of reports, compliance information, financial information, tenancy data, asset/insurance valuations and property record drawings/maps.
Intelligent Workplaces – Energy/Occupancy management, IoT.
Data and Analytics – Dashboards, monitors, drawings, maps, reporting, finance and case/resource management.
Data Integration – an open, secure, documented API which allows us to integrate with multiple systems e.g., Energy and Utilities database, corporate finance, procurement system and mapping functions.
System Requirements – export data, upload data, migrate data, user roles / permissions, easy reporting functions, provide clear/extensive search capabilities, ensure data is secure and cannot be deleted accidentally (full control on deletions required)
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further 24 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/01/2024
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
South Gloucestershire Council
Bristol
UK
VI.5) Date of dispatch of this notice
24/11/2023