Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Derbyshire Dales District Council
Town Hall, Bank Road
Matlock
DE4 3NN
UK
Contact person: Ms Sherry Russell
Telephone: +44 1629
E-mail: sherry.russell@derbyshiredales.gov.uk
NUTS: UKF1
Internet address(es)
Main address: http://www.derbyshiredales.gov.uk/
Address of the buyer profile: http://www.eastmidstenders.org
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DDP122 Measured Term Contract for Maintenance of Derbyshire Dales District Council Buildings
Reference number: DDP122
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The contract comprises the repair and maintenance of the fabric, finishes and services, including minor works at properties within the charge of the Employer, within the area indicated in the tender documents may be ordered by the Contract Administrator during the contract period.
The type of maintenance and repair work will range from emergency repairs to routine and non-urgent work, which could include minor improvements.
The types of properties upon which the work will be carried out are mainly traditional buildings both old and new, some of which may be listed under the planning regulations and a number of temporary buildings.
Lots
The contract comprises of four lots
• Lot 1 – Legionella Testing and Control
• Lot 2 – Electrical Repairs and Maintenance
• Lot 3 - Building Repairs and Maintenance
• Lot 4 – Mechanical Repairs and Maintenance
Contracts shall be for an initial period of 2 year commencing November 2023, with the option to extend for up to 3 further 1-year periods up to a maximum of 5 years
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
802 500.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Legionella Testing and Control
II.2.2) Additional CPV code(s)
71317200
71600000
71700000
II.2.3) Place of performance
NUTS code:
UKF1
II.2.4) Description of the procurement
Legionella Testing and Control Services inclusive of:
• Scheduled testing and maintenance to ACOP L8;
• Responsive Works and Maintenance, as required.
II.2.5) Award criteria
Quality criterion: Response to specification (Technical / Quality)
/ Weighting: 30%
Quality criterion: Climate Change / Sustainability
/ Weighting: 10%
Price
/ Weighting:
60%
II.2.11) Information about options
Options:
Yes
Description of options:
There will be the option to extend the initial 2 year contract term for up to 3 further 1-year periods up to a maximum of 5 years
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Electrical Repairs and Maintenance
II.2.2) Additional CPV code(s)
50711000
II.2.3) Place of performance
NUTS code:
UKF1
II.2.4) Description of the procurement
The scope of this contract includes:
• Planned Preventative Electrical Installation Repairs and Maintenance
• Responsive Electrical Installation Repair Works and Maintenance
• Health and Safety
Due to decarbonisation works, across the Council, additional electrical items such as infrared heaters and electric vehicle charging point repair and maintenance may be required during the Contract Term
II.2.5) Award criteria
Quality criterion: Response to specification (Technical / Quality)
/ Weighting: 30%
Quality criterion: Climate Change / Sustainability
/ Weighting: 10%
Price
/ Weighting:
60%
II.2.11) Information about options
Options:
Yes
Description of options:
There will be the option to extend the initial 2 year contract term for up to 3 further 1-year periods up to a maximum of 5 years
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Building Repairs and Maintenance
II.2.2) Additional CPV code(s)
45400000
50700000
II.2.3) Place of performance
NUTS code:
UKF1
II.2.4) Description of the procurement
The scope of this contract includes:
• Planned Preventative Maintenance
• Responsive Works and Maintenance
To include Guttering, Roofing Works, Joinery, Access Equipment, Stone Wall repairs, Floor, Wall and Ceiling Finish, Glazing, Painting and Decorating, Drainage Works, Paving, Minor Plumbing Works.
II.2.5) Award criteria
Quality criterion: Response to specification (Technical / Quality)
/ Weighting: 30%
Quality criterion: Climate Change / Sustainability
/ Weighting: 10%
Price
/ Weighting:
60%
II.2.11) Information about options
Options:
Yes
Description of options:
There will be the option to extend the initial 2 year contract term for up to 3 further 1-year periods up to a maximum of 5 years
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Mechanical Repairs and Maintenance
II.2.2) Additional CPV code(s)
50712000
II.2.3) Place of performance
NUTS code:
UKF1
II.2.4) Description of the procurement
The scope includes:
• Planned Preventative Mechanical Engineering Maintenance
• Responsive Mechanical Engineering Works, Repairs and Maintenance as required
Due to decarbonisation works, across the Council, additional mechanical engineering items such as Air Source Heat Pumps may require repair and maintenance during the Contract Term
II.2.5) Award criteria
Quality criterion: Response to specification (Technical / Quality)
/ Weighting: 30%
Quality criterion: Climate Change / Sustainability
/ Weighting: 10%
Price
/ Weighting:
60%
II.2.11) Information about options
Options:
Yes
Description of options:
There will be the option to extend the initial 2 year contract term for up to 3 further 1-year periods up to a maximum of 5 years
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-019985
Section V: Award of contract
Lot No: 1
Contract No: KLF/2247-1
Title: DDP122 - Legionella Testing and Control Measured Term Contract for Derbyshire Dales District Council Buildings
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/11/2023
V.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Acorn Environment Services Limited
Swinton
UK
NUTS: UKD3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 40 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: KLF/2247-2
Title: DDP122 - Electrical Repairs and Maintenance Measured Term Contract for Derbyshire Dales District Council Buildings
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/11/2023
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Citrus Group NW Ltd
Prescot
UK
NUTS: UKD7
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 187 500.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: KLF/2247-3
Title: DDP122 - Building Repairs and Maintenance Measured Term Contract for Derbyshire Dales District Council Buildings
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/11/2023
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Derwent Treescapes Limited
Matlock
UK
NUTS: UKF1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 330 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: KLF/2247-4
Title: DDP122 - Mechanical Engineering Measured Term Contract for Derbyshire Dales District Council Buildings
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/11/2023
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Mears Facilities Management (Mears Limited)
Brockworth
UK
NUTS: UKK13
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 245 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The Royal Court of Justice
The Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
24/11/2023