Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Erewash Borough Council
Town Hall
Ilkeston
DE7 5RP
UK
Contact person: Ms Eloise Keeble
Telephone: +44 1159072244
E-mail: Eloise.Keeble@erewash.gov.uk
NUTS: UKF13
Internet address(es)
Main address: https://www.erewash.gov.uk/
Address of the buyer profile: https://www.erewash.gov.uk/
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://procontract.due-north.com/Advert/Index?advertId=1d52da1e-1b8d-ee11-8125-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert/Index?advertId=1d52da1e-1b8d-ee11-8125-005056b64545
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
EBCT 360 - Tender for the provision of General Insurance, Risk Management and Claims Handling excluding Broker Services.
Reference number: DN700985
II.1.2) Main CPV code
66500000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council is tendering for the provision of General Insurance, Risk Management and Claims Handling excluding Broker Services.
The tender is split into 4 lots as follows
Lot 1 — Property including claims handling
Lot 2 — Combined Liability and fidelity guarantee including claims handling
Lot 3 — Motor Fleet including claims handling
Lot 4 — Engineering inspection and insurance including claims handling
Estimated value excluding VAT Range: between 1 000 and 1 000 000 GBP.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 — Property including claims handling
II.2.2) Additional CPV code(s)
66515200
II.2.3) Place of performance
NUTS code:
UKF13
II.2.4) Description of the procurement
This Lot incorporates the following classes of business:
▪ Material Damage
▪ Business Interruption
▪ Contract Works
▪ Money
▪ Computers
▪ Specified All risks
A quotation to include Terrorism Insurance via Pool Re is required.
II.2.5) Award criteria
Criteria below:
Quality criterion: Policy Cover
/ Weighting: 30
Quality criterion: Claims handling
/ Weighting: 5
Quality criterion: Added value and Innovation
/ Weighting: 5
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/03/2027
This contract is subject to renewal: Yes
Description of renewals:
There are two options to extend for two years each. Maximum contract period is 7 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.2) Additional CPV code(s)
66516400
II.2.3) Place of performance
NUTS code:
UKF13
II.2.4) Description of the procurement
This Lot incorporates the following classes of business:
▪ Employers Liability
▪ Public Liability (including Libel and Slander)
▪ Officials Indemnity (including Land charges and Public Health Act)
▪ Professional Indemnity
▪ Fidelity Guarantee
II.2.5) Award criteria
Criteria below:
Quality criterion: Policy Cover
/ Weighting: 30
Quality criterion: Claims Handling
/ Weighting: 5
Quality criterion: Added value and innovation
/ Weighting: 5
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/03/2027
This contract is subject to renewal: Yes
Description of renewals:
There are two options to extend for two years each. Maximum contract period is 7 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 — Motor Fleet including claims handling
II.2.2) Additional CPV code(s)
66514110
II.2.3) Place of performance
NUTS code:
UKF13
II.2.4) Description of the procurement
This Lot incorporates the following classes of business:
• Motor Fleet
• Motor ULR
II.2.5) Award criteria
Criteria below:
Quality criterion: Policy Cover
/ Weighting: 30
Quality criterion: Claims Handling
/ Weighting: 5
Quality criterion: Added value and innovation
/ Weighting: 5
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/03/2027
This contract is subject to renewal: Yes
Description of renewals:
There are two options to extend for two years each. Maximum contract period is 7 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 4 — Engineering inspection and insurance including claims handling
II.2.2) Additional CPV code(s)
66519000
II.2.3) Place of performance
NUTS code:
UKF13
II.2.4) Description of the procurement
LOT 4 incorporates the following classes of business:
▪ Engineering Insurance
▪ Engineering Inspection (including playgrounds)
II.2.5) Award criteria
Criteria below:
Quality criterion: Policy Cover and Inspection Requirements
/ Weighting: 30
Quality criterion: Claims Handling
/ Weighting: 5
Quality criterion: Added value and innovation
/ Weighting: 5
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/03/2027
This contract is subject to renewal: Yes
Description of renewals:
There are two options to extend for two years each. Maximum contract period is 7 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/01/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
05/01/2024
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
If no extensions taken, November 2026. If first extension taken, November 2028. If second extension taken, November 2030.
VI.3) Additional information
Bidders are required to complete and sign a non disclosure agreement before accessing tender documents.
Go to - https://procontract.due-north.com/Advert/Index?advertId=1d52da1e-1b8d-ee11-8125-005056b64545 to access the non disclosure agreement and return to procurement@erewash.gov.uk
VI.4) Procedures for review
VI.4.1) Review body
Erewash Borough Council
Ilkeston
DE7 5RP
UK
VI.5) Date of dispatch of this notice
27/11/2023