Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
THE ROYAL PARKS LIMITED
10016100
The Old Police House,Hyde Park
LONDON
W22UH
UK
Contact person: Chris Eaglen
Telephone: +44 7711310442
E-mail: ceaglen@royalparks.org.uk
NUTS: UKI
Internet address(es)
Main address: www.royalparks.org.uk
Address of the buyer profile: www.royalparks.org.uk/procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Construction project management services: Project Support Services Framework 2021-2025 Value Uplift
Reference number: TED 506357-2020
II.1.2) Main CPV code
71541000
II.1.3) Type of contract
Services
II.1.4) Short description
The Royal Parks (TRP) invited tenders to establish a framework contract for project support services (project management and full design team services). TRP inviting tenders for project support services in three lots, as set out below. Framework suppliers were required to assist and have assisted TRP's Project Team within the estates and projects directorate and other TRP staff in designing, managing and delivering projects, providing a full range of design engineering services, planning services and technical services.
Due to unforeseen and unavoidable circumstances outside of the Authority's control, and other factors the Authority has seen significantly higher reliance on the Framework than originally forecast when procured in 2020/2021 including the increase in current requirements.
The Authority's requirements demand continued ability to place contracts within the scope of the Framework in order to meet current and future operational needs and respond to evolving circumstances including those referenced above.
Recognising the need for a long-term solution, the Authority has planned to undertake the re-procurement of the Framework, including arranging access to relevant third-party Framework(s) to provide a sustainable basis for meeting the project support and delivery requirements. In the short term however, the Authority considers it necessary to:
i) increase the upper value limit of the Framework from £1,400,000 to £5,700,000 and
ii) recognise for the Lot 2 services provider DMA David Morley Architects LLP reference to several of the disciplines includes for several services to be provided by the agreed sub-consultants to DMA.
This value uplift will enable more of the services tendered to be called-off the Framework that are necessary for The Royal Parks to address the projected demand for the project support services and RIBA stage work to specify, plan and manage, control and monitor the essential repairs, refurbishments and modernisations required. This value uplift is needed, prior to the re-procurement of a successor Framework to prevent workflow disruption to the project delivery operations the Authority must achieve and mitigate the risks the Authority would face as a result of any such disruptions. This value uplift is considered by the Authority to be a necessary step as waiting for the new procurement could not be completed in a satisfactory manner before the values listed in the original contract notice are exhausted for the current Framework. Without this value increase alternative measures would entail significant inconveniences and delays to the services for the dependent construction works and result in a potential increase in costs for the Authority and failures to deliver the works needed.
The economic operators originally appointed to the Framework Lot 1 uplifted to £3183000, Lot 2 uplifted to £2165000 and Lot 3 uplifted to £352000 are the same as those that will be engaged during the remaining period of the Framework for 48 months and with call-offs.
Additional CPVs: 71315210 - Building services consultancy services
71324000 - Quantity surveying services
71312000 - Structural engineering consultancy services
71315300 - Building surveying services
71311000 - Civil engineering consultancy services
71541000 - Construction project management services
71220000 - Architectural design services
71240000 - Architectural, engineering and planning services
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
5 700 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Project Management, Quantity Surveying and Building Surveyor Services Lot No: 1
II.2.2) Additional CPV code(s)
71541000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
London Offices and The Royal Parks and other offices
II.2.4) Description of the procurement
Core services awarded to Fulkers LLP for:
• project management, to include client advisor/agent, contract administration, NEC contract manager, NEC supervisor (clerk of works/quality control);
• quantity surveying;
• Building surveying.
Non-core services:
CAD technician on a time charged basis for ad-hoc work.
One-off services such as:
• geotechnical and other site investigations, surveys and reports;
• BREEAM assessment (if not included within the building services/MEPH discipline);
• EPC assessments; (if not included within the building services/MEPH discipline);
• archaeological services;
• highways/transport assessments;
• topographical surveys.
Additional CPVs: 71541000 Construction project management services
71324000 Quantity surveying services
71315300 Building surveying services
The term is 48 months for the Framework Agreement from June 2021
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The current Framework Agreement is active since 20th April 2021 for 48 months with call-offs.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Sub-consultants may be included in the delivery of the services. The uplift value for Fulkers LLP is £3183000.
Lot No: 2
II.2.1) Title
Design Services
II.2.2) Additional CPV code(s)
71220000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
London office, The Royal Parks and other offices
II.2.4) Description of the procurement
Core services awarded to David Morley Architects for :
• architectural and lead designer (incorporating lead consultant);
• civil/structural engineering (civils restricted to below ground drainage only);
• building services engineer / mechanical and electrical and public health (MEPH) (including above ground drainage);
• principal designer (formerly CDM coordinator) and CDM advisory services.
Non-core services:
• approved inspector (building control) service (could be a sub-consultancy);
• CAD technician on a time charge basis.
Other one-off services as required, such as:
• geotechnical and other site investigations, surveys and reports;
• BREEAM Assessment (if not included within the building services/MEPH discipline);
• EPC Assessments; (if not included within the Building Services/MEPH discipline);
• archaeological services;
• highways/transport assessments;
• topographical surveys.
Additional CPVs: 71311000 Civil engineering consultancy services
71312000 Structural engineering consultancy services
71315210 Building services consultancy services
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The current Framework Agreement is for 48 months from April 2021 with call-offs
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Sub-consultants are included in the delivery of the services.
The uplift is to a value of £2165000.
Lot No: 3
II.2.1) Title
Planning Services
II.2.2) Additional CPV code(s)
71240000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
London office, The Royal Parks and other offices
II.2.4) Description of the procurement
Core Services was awarded to Land Use Consultant for dealing with all planning matters relating to projects and in managing the Royal Parks:
• planning services,
• heritage and conservation,
• urban design and master-planning,
• environmental impact assessments,
• sustainability.
The value is uplifted to £352000.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
Within the Framework Agreement regulations for 48 months from 20th April 2021 plus any call offs
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Sub-consultants may be included in the delivery of the services. The uplift value is to £352000.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication
Justification for selected award procedure:
Additional deliveries by the original supplier ordered under the strict conditions stated in the Directive
Explanation:
The Royal Parks (TRP) invited tenders to establish a framework contract for project support services (project management and full design team services). TRP inviting tenders for project support services in three lots, as set out below. Framework suppliers were required to assist and have assisted TRP's Project Team within the estates and projects directorate and other TRP staff in designing, managing and delivering projects, providing a full range of design engineering services, planning services and technical services.
Due to unforeseen and unavoidable circumstances outside of the Authority's control, and other factors the Authority has seen significantly higher reliance on the Framework than originally forecast when procured in 2020/2021 including the increase in current requirements.
The Authority's requirements demand continued ability to place contracts within the scope of the Framework in order to meet current and future operational needs and respond to evolving circumstances including those referenced above.
Recognising the need for a long-term solution, the Authority has planned to undertake the re-procurement of the Framework, including arranging access to relevant third-party Framework(s) to provide a sustainable basis for meeting the project support and delivery requirements.
IV.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 207-506357
Section V: Award of contract/concession
Lot No: 1/2/3
Contract No: Framework Agreement Contract (2020/S 207-506357)
Title: Construction project management services: Project Support Services Framework 2021-2025
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
20/04/2021
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Fulkers LLP
OC383621
London
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
David Morley Architects LLP
OC309311
London
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Land Use Consultants
02549296
London
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Initial estimated total value of the contract/lot/concession: 1 400 000.00 GBP
Total value of the concession/lot:
5 700 000.00
GBP
V.2.5) Information about subcontracting
The contract/concession is likely to be subcontracted
Short description of the part of the contract to be subcontracted:
Services of Lots 1, 2 and 3 to be called off as necessary: Fulkers LLP new value estimate for Lot 1 is £3183000, David Morley Architects LLP with sub-contractors new value estimate for Lot 2 is £2165000 and Land Use Consultants Limited new value estimate for Lot 3 is £352000. These are totals from the commencement of the Framework Agreement from 20th April 2021 when DMA signed. (Fulkers Limited was signed on 22nd June 2021 and LUC was signed on 1st June 2021. Framework Agreement formed 20th April 2021.
Section VI: Complementary information
VI.3) Additional information
The Royal Parks (TRP) invited tenders to establish a framework contract for project support services (project management and full design team services). TRP inviting tenders for project support services in three lots, as set out below. Framework suppliers were required to assist and have assisted TRP's Project Team within the estates and projects directorate and other TRP staff in designing, managing and delivering projects, providing a full range of design engineering services, planning services and technical services.
Due to unforeseen and unavoidable circumstances outside of the Authority's control, and other factors the Authority has seen significantly higher reliance on the Framework than originally forecast when procured in 2020/2021 including the increase in current requirements.
The Authority's requirements demand continued ability to place contracts within the scope of the Framework in order to meet current and future operational needs and respond to evolving circumstances including those referenced above.
Recognising the need for a long-term solution, the Authority has planned to undertake the re-procurement of the Framework, including arranging access to relevant third-party Framework(s) to provide a sustainable basis for meeting the project support and delivery requirements. In the short term however, the Authority considers it necessary to:
i) increase the upper value limit of the Framework Agreement from £1,400,000 to £5,700,000 and
ii) recognise for the Lot 2 services provider DMA David Morley Architects LLP reference to several of the disciplines includes for several services to be provided by the agreed sub-consultants to DMA.
This value uplift will enable more of the services tendered to be called-off the Framework that are necessary for The Royal Parks to address the projected demand for the project support services and RIBA stage work to specify, plan and manage, control and monitor the essential repairs, refurbishments and modernisations required. This value uplift is needed now, prior to the re-procurement of a successor Framework to prevent workflow disruption to the project delivery operations the Authority must achieve and mitigate the risks the Authority would face as a result of any such disruptions. This value uplift is considered by the Authority to be a necessary step as waiting for the new procurement could not be completed in a satisfactory manner before the value listed in the original contract notice is exhausted for the current Framework. Without this value increase alternative measures would entail significant inconveniences and delays to the services for the dependent construction works and result in a potential increase in costs for the Authority and failure to deliver the works needed.
The economic operators originally appointed to the Framework Lot 1: Fulkers LLP, Lot 2: David Morley Architects LLP and Lot 3: Land Use Consultants Limited are the same economic operators as those that will be engaged during the remaining period of the Framework. Sub-contractors are included to supplement the services for a Lot Call-off as required by a call-off project.
The link to the notice is: https://ted.europa.eu/udl?uri=TED:NOTICE:506357-2020:TEXT:EN:HTML
VI.4) Procedures for review
VI.4.1) Review body
The Royal Parks
The Old Police House, Hyde Park
London
W22UH
UK
Telephone: +44 7711310442
E-mail: ceaglen@royalparks.org.uk
Internet address(es)
URL: www.royalparks.org.uk
VI.5) Date of dispatch of this notice
27/11/2023