Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Buckinghamshire Council
Walton Street Offices
Aylesbury
HP20 1UA
UK
Contact person: Mrs Ann Spence
E-mail: ann.spence@buckinghamshire.gov.uk
NUTS: UKJ13
Internet address(es)
Main address: https://www.buckinghamshire.gov.uk/
Address of the buyer profile: https://www.supplybucksbusiness.org.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Provision of a Planned Maintenance Service for Alarm Systems and Emergency Lighting
Reference number: DN647448
II.1.2) Main CPV code
50711000
II.1.3) Type of contract
Services
II.1.4) Short description
Buckinghamshire Council was seeking an experienced supplier to deliver its Planned Maintenance Service for Alarm Systems and Emergency Lighting.
This service includes the provision of the following elements:
• Statutory Compliance
• Planned Preventative Maintenance (PPM) for Alarm Systems and Emergency Lighting
• Single Point of Contact and Emergency 24/7 Call Out Facility
The services will be delivered at the following property types: Corporate Estate, Maintained and Non- BC Schools, External (non- BC) Clients, Agricultural Estate, County Parks Estate.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
438 812.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ13
II.2.4) Description of the procurement
Buckinghamshire Council was seeking an experienced supplier to deliver its Planned Maintenance Service for Alarm Systems and Emergency Lighting.
This service includes the provision of the following elements:
• Statutory Compliance
• Planned Preventative Maintenance (PPM) for Alarm Systems and Emergency Lighting
• Single Point of Contact and Emergency 24/7 Call Out Facility
The services will be delivered at the following property types: Corporate Estate, Maintained and Non- BC Schools, External (non- BC) Clients, Agricultural Estate, County Parks Estate.
Reactive and minor works are NOT provided under this contract.
The Council requires a supplier that appreciates that the expectation and priorities of the service are unique to each type of property and thus will adopt an approach that is property specific.
Buckinghamshire Council has a large and diverse estate and ongoing changes will invariably occur to a number of properties during the contract term. The successful supplier will therefore be able to provide flexible and transparently delivered services, which will enable these changes to occur during the contract term.
Suppliers must be registered with the appropriate confederation or association related to the respective trades involved, eg: NICEIC or ECA. In addition suppliers must hold valid and current certification with an SSIP member scheme or have an OHSAS 18001 certificate from a UKAS accredited certification body and have been assessed for working with electrical services.
The contract start date is anticipated to be 1st October 2023. The initial term will be for three years with an option to extend for a further 24 months.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
An option to extend for a period or consecutive periods of up to 24 months after the initial 3 year term.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract value II.1.7 and V2.4 covers the initial 36 month contract term. The value is for a modelled scenario based on the Council's current list of properties and the frequency of service types per property.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-010975
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/11/2023
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Churches Fire Security Limited
Fire House, Mayflower Close,
Chandlers Ford, Hampshire,
SO53 4AR
UK
NUTS: UKJ13
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 438 812.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The High Court
The Royal Courts of Justice
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
29/11/2023