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Prior Information Notice

Prestigious Sites Catering

  • First published: 30 November 2023
  • Last modified: 30 November 2023

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-041dd3
Published by:
City of London Corporation
Authority ID:
AA20640
Publication date:
30 November 2023
Deadline date:
-
Notice type:
Prior Information Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

The estimated contract value over seven (7) years is £25.5m. This has been calculated on the basis that this will be a £5m service contract, the concession element will be the £18.5m estimated supplier turnover and there will also be £2m commission income to the City of London Corporation (along with £340K investment requirement from the supplier).

Summary of requirements:

The Supplier shall be responsible for providing to the Mansion House:

• Civic Events - catering services for annual set-piece events in each Mayoral year, alongside further State or VIP events as they arise.

• Commercial Catering - catering services for external hire commercial clients, supporting the Mansion House income generation plans.

• Charity & Livery Functions - catering services for these further external hire clients, also in support of the Mansion House income generation plans.

• Private Domestic – a ‘food only’ provision for smaller dinners (up to twenty covers) within the Lord Mayor’s apartment

The Supplier shall be responsible for providing the following for the Central Criminal Court:

• Shrieval and Judges Lunches

• Catering services for evening and weekend events on request

• Breakfast and Lunch provisions for Barristers in Barristers Mess

• Jurors' lunches and ad-hoc grab and go catering provision.

• Catering options in the form of a “Convenience Hub” vending service for 2nd floor

• Kitchen Maintenance ensuring all Food Safety and Health and Safety compliance is met.

• Staffing of the Jurors’, Barrister’s Mess & Judges Dining Room when required

• Appropriate till system

• All sundries to include cutlery, crockery, white linen, staff uniforms

Full notice text

Prior information notice

This notice aims at reducing time limits for receipt of tenders

Section I: Contracting authority

I.1) Name and addresses

City of London Corporation

Guildhall PO Box 270

London

EC2P 2EJ

UK

Telephone: +44 2076063030

E-mail: Daria.Faeti@cityoflondon.gov.uk

NUTS: UKI31

Internet address(es)

Main address: https://www.cityoflondon.gov.uk

I.3) Communication

Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.capitalesourcing.com


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Regional or local agency/office

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Prestigious Sites Catering

II.1.2) Main CPV code

55520000

 

II.1.3) Type of contract

Services

II.1.4) Short description

This is a prior information notice to notify potentially interested organisations that the Mansion House and the Central Criminal Court (on behalf of the City of London Corporation) will shortly be launching a procurement process to outsource their requirement for catering services.

II.1.5) Estimated total value

Value excluding VAT: 25 500 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

39310000

42933000

55500000

II.2.3) Place of performance

NUTS code:

UKI31


Main site or place of performance:

Mansion House

Central Criminal Court

II.2.4) Description of the procurement

The estimated contract value over seven (7) years is £25.5m. This has been calculated on the basis that this will be a £5m service contract, the concession element will be the £18.5m estimated supplier turnover and there will also be £2m commission income to the City of London Corporation (along with £340K investment requirement from the supplier).

Summary of requirements:

The Supplier shall be responsible for providing to the Mansion House:

• Civic Events - catering services for annual set-piece events in each Mayoral year, alongside further State or VIP events as they arise.

• Commercial Catering - catering services for external hire commercial clients, supporting the Mansion House income generation plans.

• Charity & Livery Functions - catering services for these further external hire clients, also in support of the Mansion House income generation plans.

• Private Domestic – a ‘food only’ provision for smaller dinners (up to twenty covers) within the Lord Mayor’s apartment

The Supplier shall be responsible for providing the following for the Central Criminal Court:

• Shrieval and Judges Lunches

• Catering services for evening and weekend events on request

• Breakfast and Lunch provisions for Barristers in Barristers Mess

• Jurors' lunches and ad-hoc grab and go catering provision.

• Catering options in the form of a “Convenience Hub” vending service for 2nd floor

• Kitchen Maintenance ensuring all Food Safety and Health and Safety compliance is met.

• Staffing of the Jurors’, Barrister’s Mess & Judges Dining Room when required

• Appropriate till system

• All sundries to include cutlery, crockery, white linen, staff uniforms

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 50

Quality criterion: Responsible Procurement / Weighting: 15

Price / Weighting:  35

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2024

End: 31/08/2029

This contract is subject to renewal: Yes

Description of renewals:

The contract is expected to be for five (5) years, with an option to extend for a further two (2) years.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.3) Estimated date of publication of contract notice:

04/01/2024

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.4) Procedures for review

VI.4.1) Review body

High Court of England and Wales

Royal Courts of Justice, The Strand

London

WC1A 2LL

UK

VI.4.2) Body responsible for mediation procedures

High Court of England and Wales

Royal Courts of Justice, The Strand

London

WC1A 2LL

UK

VI.4.4) Service from which information about the review procedure may be obtained

Cabinet Office

70 Whitehall

London

SW1A 2AS

UK

VI.5) Date of dispatch of this notice

29/11/2023

Coding

Commodity categories

ID Title Parent category
55500000 Canteen and catering services Hotel, restaurant and retail trade services
39310000 Catering equipment Miscellaneous equipment
55520000 Catering services Canteen and catering services
42933000 Vending machines Centrifuges, calendering or vending machines

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
Daria.Faeti@cityoflondon.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.
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