Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The de Ferrers Trust
Trent Campus, St Mary's Drive
Burton upon Trent
DE13 0LL
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG24
Internet address(es)
Main address: https://www.deferrerstrust.com/
I.1) Name and addresses
The de Ferrers Academy
Dove Campus, Harehedge Lane
Burton upon Trent
DE13 0AS
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG24
Internet address(es)
Main address: https://www.deferrers.com/
I.1) Name and addresses
Horninglow Primary
Horninglow Road North
Burton upon Trent
DE13 0SW
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG24
Internet address(es)
Main address: https://www.horninglowprimary.com/
I.1) Name and addresses
Lansdowne Infant
Goodman Street
Burton-on-Trent
DE14 2RE
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG24
Internet address(es)
Main address: https://www.lansdowneinfants.com/
I.1) Name and addresses
Eton Park Junior
Masefield Crescent
Burton upon Trent
DE14 2SG
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG24
Internet address(es)
Main address: https://www.etonparkjuniors.com/
I.1) Name and addresses
The Pingle Academy
Coronation Street
Swadlincote
DE11 0QA
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKF1
Internet address(es)
Main address: https://www.pingleacademy.com/
I.1) Name and addresses
Granville Academy
Burton Road, Woodville
Swadlincote
DE11 7JR
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKF1
Internet address(es)
Main address: https://www.granvilleacademy.co.uk/
I.1) Name and addresses
Richard Wakefield CE Primary Academy
Burton Street, Tutbury
Burton upon Trent
DE13 9NR
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG24
Internet address(es)
Main address: https://www.richardwakefieldprimary.com/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://litmustms.co.uk/respond/RPZCTMPHV9
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The de Ferrers Trust ~ Cleaning Tender
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide cleaning services for the seven schools within The de Ferrers Trust. The Trust consists of three Secondary, two Primary, one Infant and one Junior school in and around Burton-Upon-Trent.
II.1.5) Estimated total value
Value excluding VAT:
6 050 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG24
Main site or place of performance:
Staffordshire CC
II.2.4) Description of the procurement
The annual value of the contract in total is approximately £1,210,000.
The trust believes that all children and young people in their care should have the opportunity to fulfil their potential through achieving highly, regardless of their ability or background.
The de Ferrers Trust comprises of the following schools: -
The de Ferrers Academy
Horninglow Primary
Lansdowne Infant
Eton Park Junior
The Pingle Academy
Granville Academy
Richard Wakefield CE Primary Academy
The duration of the contract being offered is three years commencing on 1st September 2025 and concluding on 31st August 2028 and will be on a guaranteed performance basis offering a fixed annual return and or subsidy to the Trust. There will be the option to extend the contract for a further term excluding the right to further extend for a further term of two years.
This contract will be fixed price in nature with the successful supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision.
Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the school contract. If the hours worked are less than those budgeted for a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit.
The Trust is seeking a suitably experienced supplier who has current experience of working within the Primary or Secondary school marketplace, ideally with a strong operational base within the area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed during the contract term.
A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period. A good working relationship with the Trust is essential but also with the individual schools.
The Trust is looking for a supplier who is flexible in their approach and will work closely with all schools to ensure that standards of cleanliness are kept high. They would also like to look at the efficiency of the cleaning contracts particularly with staffing levels and the introduction of new equipment.
As part of the new contract, the Trust also has the following key objectives: -
1. To maintain a safe and hygienic environment
2. Minimise disruption to school activities
3. Promote environmental sustainability
4. Responsive and adaptive cleaning services
5. Effective communication and reporting
For further information, see SQ document.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
6 050 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2025
End:
31/08/2030
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/12/2024
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
20/01/2025
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Burton-upon-Trent:-School-cleaning-services./RPZCTMPHV9
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/RPZCTMPHV9
GO Reference: GO-20241029-PRO-28325369
VI.4) Procedures for review
VI.4.1) Review body
The de Ferrers Trust
Trent Campus, St Mary's Drive
Burton upon Trent
DE13 0LL
UK
VI.5) Date of dispatch of this notice
29/10/2024