Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Waverley Borough Council
The Burys Godalming
Surrey
GU7 1HR
UK
Contact person: Alena Bilovodska
E-mail: alena.bilovodska@guildford.gov.uk
NUTS: UKJ25
Internet address(es)
Main address: https://www.waverley.gov.uk/site/
Address of the buyer profile: https://www.in-tendhost.co.uk/sesharedservices/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.in-tendhost.co.uk/sesharedservices/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
WAV - 038111 - Property Insurance for Leasehold Properties and Shared Owner Properties excluding Broker Services
Reference number: WAV - 038111
II.1.2) Main CPV code
66000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Contracting Authority (Waverley Borough Council) invites bids for the provision of its property insurance in respect of private dwellings sold on a leasehold basis, the majority of these were under the Right To Buy (RTB) legislation. Please go to https://www.sesharedservices.org.uk/esourcing and search for tender name (WAV - 038111 - Property Insurance for Leasehold Properties and Shared Owner Properties excluding Broker Services or reference number (038111). The dwellings are flats in blocks and flats in houses (maisonettes) where the Contracting Authority still retain the freehold ownership and in some case the leases may state that the Contracting Authority, as the Freeholder, will arrange the buildings insurance on behalf of the Leaseholder and recharge the premium as part of the Service Charge. Other flats in some blocks have not been sold (Council tenanted) and are separately insured so insurance cover for these flats are not required. Contract duration 3 yrs+optional 2yr
II.1.5) Estimated total value
Value excluding VAT:
490 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66000000
II.2.3) Place of performance
NUTS code:
UKJ25
Main site or place of performance:
II.2.4) Description of the procurement
The Contracting Authority invites bids for the provision of its property insurance in respect of private dwellings sold on a leasehold basis, the majority of these were under the Right To Buy (RTB) legislation. The dwellings are flats in blocks and flats in houses (maisonettes) where the Contracting Authority still retain the freehold ownership and in some case the leases may state that the Contracting Authority, as the Freeholder, will arrange the buildings insurance on behalf of the Leaseholder and recharge the premium as part of the Service Charge. Other flats in some blocks have not been sold (Council tenanted) and are separately insured so insurance cover for these flats are not required.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Contract will be subject to renewal subject to decision of the Waverley Council
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
List and brief description of selection criteria:
All Insurers must meet the Marsh minimum financial guidelines, being an interactive Standard and Poor’s rating of BBB or higher and the local currency equivalent of US$100 million in unencumbered policyholders’ surplus and / or approved by the Marsh Market Information Group. In the absence of an interactive Standard and Poors rating, companies with an interactive A.M. Best rating of A- or higher and the local currency equivalent of US$100 million in unencumbered policyholders’ surplus and / or approved by the Marsh Market Information Group. Otherwise their submission will be automatically rejected. Please note if the rating of the Insurer drops below the acceptable minimum standard during the life of the contract, the Contracting Authority can make alternative arrangements at their own discretion. The Contracting Authority may obtain financial information through credit checks concerning the Bidders / Insurers. The Contracting Authority reserves the right to request further financial information from the Tenderer after the submission deadline. Additional criteria stated in the tender documents.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/11/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/04/2025
IV.2.7) Conditions for opening of tenders
Date:
29/11/2024
Local time: 12:00
Place:
Online opening the tender on the portal
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2027 or 2029
VI.3) Additional information
To place a submission for this tender please access via the below link, and login with your credentials if already registered on the SE Shared Service portal:https://www.sesharedservices.org.uk/esourcingIf you are not registered on the SE Shared Services, and would like to place to submission for this tender, then please register your companies details via the below link. Once registered you will be able to access the tender documentation:https://www.in-tendhost.co.uk/sesharedservices/aspx/HomePlease search for project name ( WAC- 038111 - Property Insurance for Leasehold Properties and Shared Owner Properties excluding Broker Services) or reference number (038111)
VI.4) Procedures for review
VI.4.1) Review body
Waverley Borough Council
Council Offices, The Burys
Surrey
GU7 1HR
UK
E-mail: alena.bilovodska@guildford.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Please email the named contact person
VI.5) Date of dispatch of this notice
29/10/2024