Contract notice
Section I: Contracting
authority
I.1) Name and addresses
London Borough of Hillingdon
London
Hillingdon
London
UK
E-mail: AMayo@hillingdon.gov.uk
NUTS: UKI74
Internet address(es)
Main address: www.hillingdon.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.capitalesourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.capitalesourcing.com
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
LB Hillingdon. Provision of a grounds maintenance, landscaping and horticultural contrac
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
The London Borough is seeking to appoint experienced grounds maintenance service provider to help deliver various ground maintenance services alongside the existing in -house provision at Hillingdon.
The expected services under the contract will be, but not limited to;
• Maintaining the Public Rights of Way within the borough.
• Maintaining Allotments areas- cutting of communal areas, empty plots and rotavate twice per year
• Wetland and permissive path work – pond maintenance, river and ditch work, wildflower meadow works
• General grounds maintenance work- soft and hard landscaping and arboriculture services
• Landscaping for Capital Projects
Estimated initial contract value - £921,000
The initial contract term will be three years with the option to extend for a further two years starting from an estimated start date of April 2025, with services delivered under a JCT Measured Term Contract
The full service requirements can be found within the tender documentation pack via our tender portal, www.capitalesourcing.com.
Please note that we are moving tender portals at the end of November 2024 therefore the subsequent stages of the tender process will be completed via www.proactis.com
II.1.5) Estimated total value
Value excluding VAT:
921 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45112700
45112711
77300000
77310000
77314000
77315000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The London Borough is seeking to appoint experienced grounds maintenance service provider to help deliver various ground maintenance services alongside the existing in -house provision at Hillingdon.
The expected services under the contract will be, but not limited to;
• Maintaining the Public Rights of Way within the borough.
• Maintaining Allotments areas- cutting of communal areas, empty plots and rotavate twice per year
• Wetland and permissive path work – pond maintenance, river and ditch work, wildflower meadow works
• General grounds maintenance work- soft and hard landscaping and arboriculture services
• Landscaping for Capital Projects
The initial contract term will be three years with the option to extend for a further two years starting from an estimated start date of April 2025, with services delivered under a JCT Measured Term Contract
Estimated initial contract value - £921,000
The full service requirements can be found within the tender documentation pack via our tender portal, www.capitalesourcing.com.
Please note that we are moving tender portals at the end of November 2024 therefore the subsequent stages of the tender process will be completed via www.proactis.com
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend the contract for a further 2 years subject to satisfactory performance
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend the contract for a further 2 years subject to satisfactory performance
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.6) Information about electronic auction
An electronic auction will be used
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/11/2024
Local time: 13:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
25/11/2024
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Will be reviewed at the end of the contract period
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC1A 2LL
UK
VI.4.2) Body responsible for mediation procedures
London Borough of Hillingdon
Civic Centre, High Street
Uxbridge
UB8 1UW
UK
VI.5) Date of dispatch of this notice
29/10/2024