Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
DERBY CITY COUNCIL
Corporation Street
Derby
DE1 2FS
UK
Contact person: Paul Hallsworth
Telephone: +44 1332640768
E-mail: procurement@derby.gov.uk
NUTS: UKF11
Internet address(es)
Main address: www.derby.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
For the Provision of Translation & Interpreting Services
Reference number: TD2120
II.1.2) Main CPV code
79530000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council is seeking to procure providers to carry out translation services to effectively communicate with clients where English is not their first language.
Multiple channels for Interpreting will be used in order to enable individuals who have limited spoken English to communicate with members of the council through the use of an interpreter; including telephone (mobile and land-line), face-to-face, virtual meetings and written translations.
Awarded parties will provide a reliable pathway for service users and a system that reduces spend for the organisation and maximises opportunities.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
888 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Face to Face Interpretation
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKF11
II.2.4) Description of the procurement
Face to Face Interpretation
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract period is three years, with options to extend for two further years in annual increments. Maximum contract period is, therefore, five years. Potential dates for advertising renewals if options are not taken are August 2027 and August 2028.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Telephone Interpretation
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKF11
II.2.4) Description of the procurement
Telephone Interpretation
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract period is three years, with options to extend for two further years in annual increments. Maximum contract period is, therefore, five years. Potential dates for advertising renewals if options are not taken are August 2027 and August 2028.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKF11
II.2.4) Description of the procurement
Written Translation
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract period is three years, with options to extend for two further years in annual increments. Maximum contract period is, therefore, five years. Potential dates for advertising renewals if options are not taken are August 2027 and August 2028.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Video/Online Interpreting
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKF11
II.2.4) Description of the procurement
Video/Online Interpreting
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract period is three years, with options to extend for two further years in annual increments. Maximum contract period is, therefore, five years. Potential dates for advertising renewals if options are not taken are August 2027 and August 2028.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-020517
Section V: Award of contract
Lot No: 1, 2 and 4
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/10/2024
V.2.2) Information about tenders
Number of tenders received: 28
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
D A Languages Ltd
06207784
Manchester
UK
NUTS: UKF11
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 666 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1 and 4
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/10/2024
V.2.2) Information about tenders
Number of tenders received: 28
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Absolute Interpreting and Translations Ltd
06044167
Birmingham
UK
NUTS: UKF11
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 444 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/10/2024
V.2.2) Information about tenders
Number of tenders received: 28
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Supreme Linguistic Services
9340464
Birmingham
UK
NUTS: UKF11
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 222 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Derby City Council
Derby
UK
VI.5) Date of dispatch of this notice
30/10/2024