Contract notice
Section I: Contracting
authority
I.1) Name and addresses
UHI North,West and Hebrides
Ormlie Road
Thurso
KW14 7EE
UK
Telephone: +44 1847889000
E-mail: ayoung@apuc-scot.ac.uk
NUTS: UKM
Internet address(es)
Main address: https://www.nwh.uhi.ac.uk/en/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30654
I.1) Name and addresses
Sabhal Mòr Ostaig
Sabhal Mor Ostaig, Teangue
Isle of Skye
IV44 8RQ
UK
Telephone: +44 1471888000
E-mail: ayoung@apuc-scot.ac.uk
Fax: +44 1471888001
NUTS: UKM6
Internet address(es)
Main address: http://www.smo.uhi.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00467
I.1) Name and addresses
Scottish Association for Marine Science ('SAMS')
Scottish Marine Institute, Oban
Argyll
PA37 1QA
UK
Telephone: +44 1631559000
E-mail: ayoung@apuc-scot.ac.uk
Fax: +44 1631559001
NUTS: UK
Internet address(es)
Main address: http://www.sams.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14563
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Biomass Fuel and Boiler Maintenance
Reference number: CS-UHI-31582
II.1.2) Main CPV code
50531100
II.1.3) Type of contract
Services
II.1.4) Short description
The named Academic Partners of the University of the Highlands and Islands have a requirement for the Provision of Biomass Fuel and Boiler Maintenance. For the avoidance of doubt, the named Academic Partners of the University of the Highlands and Islands are:
- UHI North, West and Hebrides
- Sabhal Mòr Ostaig
- Scottish Association for Marine Science
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
09111400
50531100
II.2.3) Place of performance
NUTS code:
UKM6
Main site or place of performance:
Sleat
Oban
Thurso
Portree
Fort William
II.2.4) Description of the procurement
The scope of this procurement exercise includes the Provision of Biomass Fuel and Biomass Boiler Maintenance (including repairs).
Full detail regarding the scope of this requirement is contained in 'Appendix H - Specification'.
II.2.5) Award criteria
Criteria below:
Quality criterion: Contract Management
/ Weighting: 10%
Quality criterion: Fuel Provision
/ Weighting: 15%
Quality criterion: Operation and Maintenance
/ Weighting: 15%
Quality criterion: Environmental Management
/ Weighting: 5%
Quality criterion: Fair Work Practices
/ Weighting: 5%
Price
/ Weighting:
50%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Authority reserves the right to extend the contract for two (2) x twelve (12) month periods, subject to satisfactory performance and continued requirement of the Authority.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
It is a mandatory requirement that the Contractor, or sub-contractor, are registered on the UK Government’s ‘Biomass Supplier List’ (BSL). Please provide your supplier BSL Authorisation Number.
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
Insurance
Bidders must confirm they can provide the following supporting evidence prior to award:
- Employer's (Compulsory) Liability Insurance = 5 000 000 GBP or as required by statute
- Product Liability Insurance = 5 000 000 GBP
- Public Liability Insurance = 5 000 000 GBP
Information provided will be assessed on a Pass/Fail basis, where:
Pass = meets requirements as stated in Contract Notice
Fail = does not meet requirements as stated in Contract Notice
Accounts
The following evidence will be requested with tender submissions in order to conduct analysis of organisation’s financial standing.
- Contractors are required to submit 2 years audited accounts including profit and loss statements, or equivalent before the tender submission deadline.
Alternatively, if you are unable to provide the required accounting information – e.g., a new business without the required accounts, please provide a banker’s letter demonstrating their willingness to support your organisation over the term of the Contract.
Information provided will be assessed on a Pass/Fail basis, where:
Pass = meets requirements as stated in Contract Notice
Fail = does not meet requirements as stated in Contract Notice
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per specification of requirements, the SPD and all tender documentation.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/12/2024
Local time: 09:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
03/12/2024
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Unknown at this current moment
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Summary of Documentation to be submitted as part of Tender Submission:
- Appendix A – Form of Tender
- Appendix B – Freedom of Information
- Appendix D – Supply Chain Code of Conduct
- Appendix E – Commercial Questionnaire
- Appendix F – Technical Questionnaire
- Appendix G – Conflict of Interest
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=778102.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:778102)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=778102
VI.4) Procedures for review
VI.4.1) Review body
Wick Sheriff Court
Wick
KW1 4AJ
UK
VI.5) Date of dispatch of this notice
31/10/2024