Contract notice
Section I: Contracting
authority
I.1) Name and addresses
SRS Shared Resource Service
County Hall, The Rhadyr
Usk
NP15 1GA
UK
Contact person: Rebecca Price
Telephone: +44 1495766183
E-mail: rebeccaprice@srswales.com
NUTS: UKL16
Internet address(es)
Main address: https://www.torfaen.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0498
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision for a CCTV and alarm monitoring service
Reference number: T.4579
II.1.2) Main CPV code
35120000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The CCTV and alarm monitoring service provided by the SRS (working on behalf of Torfaen County Borough Council, Monmouthshire County Council, Blaenau Gwent Council and Newport City Council is crucial in the management of the public open space in this area. It is also a fundamental factor in the partnership between the Councils and Gwent Police, in the prevention and reduction of crime and antisocial behaviour in these two areas.
II.1.5) Estimated total value
Value excluding VAT:
215 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
35121000
35125300
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Torfaen
II.2.4) Description of the procurement
The CCTV and alarm monitoring service provided by the SRS (working on behalf of Torfaen County Borough Council, Monmouthshire County Council, Blaenau Gwent Council and Newport City Council is crucial in the management of the public open space in this area. It is also a fundamental factor in the partnership between the Councils and Gwent Police, in the prevention and reduction of crime and antisocial behaviour in these two areas.
The proposed contract term is five years, with the opportunity of two further one-year extensions depending on robust evidence of satisfactory performance and market forces at the time of renewal.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
with the opportunity of two further one-year extensions depending on robust evidence of satisfactory performance and market forces at the time of renewal.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/01/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
06/01/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The tender and all supporting documentation are only available from the Proactis Supplier Portal, which can be directly accessed following registration.
NB: Tender information and any questions and answers relating to the tender will only be available directly from the portal and will not be communicated by any other means.
Tender submissions will only be accepted via the portal and not by any other means unless otherwise agreed in writing by the Council.
E-Tender access information:
— Go to https://supplierlive.proactisp2p.com/Account/Login
You can access the opportunity by completing the following steps:
If you have not already signed-up to the Proactis Supplier Portal, click "Signup", complete the required information and then click "Register".
— Registration should only be performed once for each Organisation.
— If you think that someone in your Organisation may have already registered on this Portal then you must not register again.
— Please contact the Primary Contact in order to arrange access to the Portal.
An activation email will be sent to the email address of your primary contact.
Click on the link contained within the email to activate your account.
Sign into the Proactis Supplier Portal by entering your Login Name that you previously provided. Enter the temporary password that was provided in the activation e-mail.
Complete the Self Registration/Organisation Details. Click the < and > arrows to move from page to page; on page 8, create a new password.
Click "Complete Registration"
Click on the Red Box marked "Opportunities", type Torfaen in the box at the top of the page called "Search by customer reference, title or customer name..." and click "Search"
Identify the Opportunity with the title of “T.4579 - Provision for a CCTV and alarm monitoring service “and click the White Arrow in a Blue Circle on the right-hand side of the line.
Click "Register Interest" Then click the Telescope button on the left-hand side of the page, then enter "Torfaen" in the box at the top of the page called "Search by customer reference, title or customer name... and click "Search".
You will now see that the “T.4579 - Provision for a CCTV and alarm monitoring service“opportunity now to Private. Click the White Arrow in a Blue Circle.
It is recommended that you read the information provided in the documents that can be found if you click the line marked "Request Documents" before attempting to answer any of the questions.
(WA Ref:146383)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
29/11/2024