Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Prison Service
One Lochside, 1 Lochside Avenue
Edinburgh
EH12 9DJ
UK
Contact person: Jennifer Nairn
Telephone: +44 1313303778
E-mail: Jennifer.Nairn@prisons.gov.scot
NUTS: UKM75
Internet address(es)
Main address: http://www.sps.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SPS-02148 Provision and Maintenance of In-Cell TVs
Reference number: SPS-02148
II.1.2) Main CPV code
39700000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Scottish Prison Service requires a supplier to supply and maintain energy efficient televisions that are suitable for use within an in-cell environment.
The SPS currently have a contract in place for the provision of energy efficient televisions (with in-built DVD) for use within a prison environment.
This contract is due to expire and the SPS requires this service provision to be continued. The contract shall also provide for any necessary repairs throughout the contract term.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
39710000
39700000
32324600
92232000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
All SPS establishments
II.2.4) Description of the procurement
The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the European Single Procurement Document (ESPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
15/03/2026
End:
14/03/2028
This contract is subject to renewal: Yes
Description of renewals:
The Purchaser has the option to extend the Contract by an additional 3 years on a 1+1+1 basis
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Financial information will be evaluated as Pass or Fail using turnover as a percentage of SPS business, the ratio between assets and liabilities, interest cover, gross margin and operating margin.
- Assessment will reflect SPS’s consideration that there are no adverse financial factors noted and the bidder assessed as a low or acceptable level of commercial risk for SPS – (Pass).
- Where, in the view of the SPS the bidder has insufficient financial or economic resources to undertake a contract of this scale and/or the bidder’s financial position is likely to put the contract at risk should they be awarded the contract, the SPS reserves the right to exclude (Fail) an organisation from the tender stage.
- Failure to provide the requested financial information will result in a Fail.
Minimum level(s) of standards required:
Employer's (Compulsory) Liability: in accordance with any legal requirements for the time being in force
Public and Product Liability: 1million GBP
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the procurement documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-063128
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/12/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
01/12/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30494. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
As stated in Question 2.18 of the procurement documents
(SC Ref:814384)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sherriff Court
27 Chambers St
Edinburgh
EH1 1LB
UK
Internet address(es)
URL: www.scotcourts.gov.uk/the-courts/sheriff-court/find-a-court
VI.5) Date of dispatch of this notice
31/10/2025