Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
North Ayrshire Council
Cunninghame House, Friars Croft
Irvine
KA12 8EE
UK
Telephone: +44 1294310000
E-mail: lauradaniel@north-ayrshire.gov.uk
NUTS: UKM93
Internet address(es)
Main address: http://www.north-ayrshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Civica System including Licences, Support and Maintenance
Reference number: NAC/STA/5269
II.1.2) Main CPV code
72212218
II.1.3) Type of contract
Services
II.1.4) Short description
Modification to the existing contract to accommodate system developments and additional storage costs required throughout the duration of the contract.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
83 309.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM93
II.2.4) Description of the procurement
Contract modification for NAC/STA/5269 - Provision of Civica System including Licences, Support and Maintenance to accommodate system developments and additional storage costs required throughout the duration of the contract.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation
Legacy IT system.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: NAC/STA/5269
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/03/2025
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Civica UK Limited
Vanguard House, Dewsbury Road
Leeds
LS11 5DD
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 83 309.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This notice is to provide transparency on the contract modification that has been outlined for this contract.
NAC/STA/5269 Provision of Civica System including Licences, Support and Maintenance was initially awarded on 4th March 2025 and the contract value was 58,309.20 GBP this was modified on 23rd June 2025 to accommodate system developments and additional storage costs required throughout the duration of the contract, the new contract value is 83,309.20 GBP.
(SC Ref:812712)
VI.4) Procedures for review
VI.4.1) Review body
Kilmarnock Sheriff Court
Sheriff Court House, St Marnock Street
Kilmarnock
KA1 1ED
UK
Internet address(es)
URL: https://www.scotcourts.gov.uk/
VI.5) Date of dispatch of this notice
31/10/2025