General Building Maintenance Framework

Procurement reference

ERFX1000053

Procurement description

This is a second market engagement notice related to General Building Maintenance Framework (ID: ocds-h6vhtk-05cc1a) to invite interested supplier to engagement events for the framework opportunity.

Monmouthshire County Council are proposing the establishment of a collaborative multi lot framework agreement to deliver general building maintenance and repair works to the non-domestic property portfolios across 5 authorities. The framework will cover multiple disciplines to include; general building works, electrical and mechanical works, fire & security, external groundworks, roofing, emergency call outs. Suppliers should note that the framework will now include statutory obligations as part of the scope.

The framework is to be delivered under geographically defined lots on behalf of the following Authorities: Monmouth, Torfaen, Blaenau Gwent, Cardiff and the Vale of Glamorgan.

It is anticipated that the framework start date will be 1st July 2026 (please note this date may be subject to changes) for a period of 3 years with a further 1 year extension (A maximum total of 4 years). The anticipated value of the overall framework is circa £230 million over the full 4 year term.

The Sessions will be as follows:

Monday 24th November 2025 from 10am to 12:00pm – for the Vale of Glamorgan. This will be a face to face event being held in the Civic Offices, Holton Road, Barry, CF634RU. This session will provide an overview of anticipated works pipeline and scopes of work for the Vale of Glamorgan geographical lots.

Wednesday 12th November 2025 from 9.30am to 11.30am – for Monmouth, Torfaen and Blaenau. This will be a Teams event (an invite will be issued prior to the event). This session will provide an overview of anticipated works pipeline and scopes of work for Monmouth, Torfaen and Blaenau Councils geographical lots

Thursday 13th November 2025 from 8am to 1030am – for Cardiff Council. This will be a face to face event being held in the Flying Start Conference Centre, Eastmoors Road, Cardiff, CF24 5RR. This session will provide an overview anticipated works pipeline and scopes of work for Cardiff Council geographical lots.

The sessions will include further details of the lotting structures, and procurement process including Social Value, evaluation criteria and professional requirements to help you in your bid preparation. We will make any slides and additional information from these sessions available should you not be able to attend.

Those organisations wishing to attend the sessions must confirm via the Proactis Portal (please see link below)

www.proactisplaza.com/SupplierPortal

Project Title: General Building Maintenance Framework

Reference Number: ERFX1000053

Main category

Works

Delivery regions

• UKL22 - Cardiff and Vale of Glamorgan
• UKL16 - Gwent Valleys
• UKL21 - Monmouthshire and Newport

Total value (estimated)

230000000 GBP Excluding VAT

275999999 GBP Including VAT

Contract dates (estimated)

01 July 2026, 00:00AM to 30 June 2029, 23:59PM

Extension end date (if all the extensions are used): 30 June 2030

Is a framework being established?

Yes

Monmouthshire County Council

Cardiff Council

Torfaen County Borough Council

Vale of Glamorgan Council

Blaenau Gwent County Borough Council

Is the total value above threshold?

Above threshold

CPV classifications

• 45400000 - Building completion work
• 45112100 - Trench-digging work
• 45112400 - Excavating work
• 45113000 - Siteworks
• 45214200 - Construction work for school buildings
• 45321000 - Thermal insulation work
• 45324000 - Plasterboard works
• 45330000 - Plumbing and sanitary works
• 45340000 - Fencing, railing and safety equipment installation work
• 45351000 - Mechanical engineering installation works
• 45111100 - Demolition work
• 45111200 - Site preparation and clearance work
• 45261900 - Roof repair and maintenance work
• 45315100 - Electrical engineering installation works
• 50710000 - Repair and maintenance services of electrical and mechanical building installations
• 50720000 - Repair and maintenance services of central heating
• 50740000 - Repair and maintenance services of escalators
• 50750000 - Lift-maintenance services
• 50730000 - Repair and maintenance services of cooler groups
• 71334000 - Mechanical and electrical engineering services
• 71631300 - Technical building-inspection services
• 71631400 - Technical inspection services of engineering structures
• 90913000 - Tank and reservoir cleaning services
• 90915000 - Furnace and chimney cleaning services

Delivery regions

• UKL22 - Cardiff and Vale of Glamorgan
• UKL16 - Gwent Valleys
• UKL21 - Monmouthshire and Newport

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 July 2026, 00:00AM

Contract end date (estimated)

30 June 2029, 23:59PM

Extension end date (estimated)

30 June 2030, 23:59PM

Can the contract be extended?

Yes

Engagement process description

This is a second market engagement notice related to ocds-h6vhtk-05cc1a to invite interested supplier to engagement events for the framework opportunity.

The Sessions will be as follows:

Monday 10th November 2025 from 10am to 12:30pm – for the Vale of Glamorgan. This will be a face to face event being held in the Civic Offices, Holton Road, Barry, CF634RU. This session will provide an overview of anticipated works pipeline and scopes of work for the Vale of Glamorgan geographical lots.

Wednesday 12th November 2025 from 9.30am to 11.30am – for Monmouth, Torfaen and Blaenau. This will be a Teams event (an invite will be issued prior to the event). This session will provide an overview of anticipated works pipeline and scopes of work for Monmouth, Torfaen and Blaenau Councils geographical lots

Thursday 13th November 2025 from 8am to 1030am – for Cardiff Council. This will be a face to face event being held in the Flying Start Conference Centre, Eastmoors Road, Cardiff, CF24 5RR. This session will provide an overview anticipated works pipeline and scopes of work for Cardiff Council geographical lots.

The sessions will include further details of the lotting structures, and information around Social Value, evaluation criteria and professional requirements to help you in your bid preparation. We will make any slides and additional information from these sessions available should you not be able to attend.

Can you please confirm if you wish to attend, which session(s) you wish to attend through the Message section of Proactis. (please see link below)

www.proactisplaza.com/SupplierPortal

Reference: ERFX1000059

Due date

13 November 2025, 23:59PM

Has the engagement period already ended?

No

Publication date of tender notice (estimated)

05 January 2026