Asylum Support Services in Buckinghamshire

Procurement reference

25_26 749

Procurement description

Buckinghamshire Council is seeking an experienced supplier(s) to deliver its Asylum support service.

The service is divided into 2 geographical areas referred to as Lots, namely Lot 1 (North Buckinghamshire) and Lot 2 (South Buckinghamshire). Suppliers may bid for one or both Lots.

Using Asylum Dispersal grant funding from the Home Office, this new service aims to reduce the impact on council services through the provision of support to asylum seekers and refugees covering:

• Information and advice

• Language support

• Volunteering opportunities

• Wellbeing activities

• Signposting and supporting with access to key services

• Establishing drop-in centres in key locations to provide advice and practical support

The services start date is anticipated to be 1st March 2026. The contract term will be for two years. The 2 year initial term ends 29 February 2028. The Council may at its discretion extend the contract for two further extensions of 12 months each, subject to funding.

Lot 1 - There is a budget cap of £30,000 for each year of the contract period including the extension periods. (£120,000 budget for the full contract term including extensions).

Lot 2 - There is a budget cap of £45,000 for each year of the contract period including the extension periods. (£180,000 budget for the full contract term including extensions).

The Invitation to tender documents for this opportunity are published on the Council's procurement portal: https://in-tendhost.co.uk/buckinghamshire-council.

If you wish to participate and have not yet registered, please ensure you do so via the procurement portal in order to access the documentation. Tenders must be returned via the Council's procurement portal. The tender return date is midday on Monday 1st December 2025. Tenders received after this time and date will not be accepted.

Main category

Services

Delivery regions

• UKJ13 - Buckinghamshire CC

Total value (estimated, excluding VAT)

300000 GBP to 300000GBP

Contract dates (estimated)

01 March 2026, 00:00AM to 29 February 2028, 23:59PM

Extension end date (if all the extensions are used): 28 February 2030

Buckinghamshire Council

Procedure type

Below threshold - open competition

Is this procurement under a special regime?

Light touch

Is the total value above threshold?

Below threshold

Description

Buckinghamshire Council is seeking an experienced supplier to deliver its Asylum support service for Lot 1 North Buckinghamshire.

Using Asylum Dispersal grant funding from the Home Office, this new service aims to reduce the impact on council services through the provision of support to asylum seekers and refugees covering:

• Information and advice

• Language support

• Volunteering opportunities

• Wellbeing activities

• Signposting and supporting with access to key services

• Establishing drop-in centres in key locations to provide advice and practical support

The services start date is anticipated to be 1st March 2026. The contract term will be for two years. The 2 year initial term ends 29 February 2028. The Council may at its discretion extend the contract for two further extensions of 12 months each, subject to funding.

Lot 1 - There is a budget cap of £30,000 for each year of the contract period including the extension periods. (£120,000 budget for the full contract term including extensions).

CPV classifications

• 75200000 - Provision of services to the community
• 79140000 - Legal advisory and information services
• 80580000 - Provision of language courses
• 85000000 - Health and social work services
• 85300000 - Social work and related services
• 85311300 - Welfare services for children and young people
• 85312310 - Guidance services
• 85312320 - Counselling services
• 85320000 - Social services
• 85322000 - Community action programme
• 85323000 - Community health services
• 92000000 - Recreational, cultural and sporting services
• 98000000 - Other community, social and personal services

Delivery regions

• UKJ13 - Buckinghamshire CC

Lot value (estimated)

120000 GBP Excluding VAT

144000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 March 2026, 00:00AM

Contract end date (estimated)

29 February 2028, 23:59PM

Extension end date (estimated)

28 February 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The Council may at its discretion extend the contract for two further extensions of up to 12 months each, subject to funding.

Simple description of award criteria

Quality weighting 60%, Price weighting 40% for each Lot.

Full details of the award criteria are including in the Invitation to Tender documents available on the Council's e-tendering Portal https://in-tendhost.co.uk/buckinghamshire-council. You will need to register on the Portal to access the tender documents.

Description

Buckinghamshire Council is seeking an experienced supplier(s) to deliver its Asylum support service.

Using Asylum Dispersal grant funding from the Home Office, this new service aims to reduce the impact on council services through the provision of support to asylum seekers and refugees covering:

• Information and advice

• Language support

• Volunteering opportunities

• Wellbeing activities

• Signposting and supporting with access to key services

• Establishing drop-in centres in key locations to provide advice and practical support

The services start date is anticipated to be 1st March 2026. The contract term will be for two years. The 2 year initial term ends 29 February 2028. The Council may at its discretion extend the contract for two further extensions of 12 months each, subject to funding.

Lot 2 - There is a budget cap of £45,000 for each year of the contract period including the extension periods. (£180,000 budget for the full contract term including extensions).

CPV classifications

• 75200000 - Provision of services to the community
• 79140000 - Legal advisory and information services
• 80580000 - Provision of language courses
• 85000000 - Health and social work services
• 85300000 - Social work and related services
• 85311300 - Welfare services for children and young people
• 85312310 - Guidance services
• 85312320 - Counselling services
• 85320000 - Social services
• 85322000 - Community action programme
• 85323000 - Community health services
• 92000000 - Recreational, cultural and sporting services
• 98000000 - Other community, social and personal services

Delivery regions

• UKJ13 - Buckinghamshire CC

Lot value (estimated)

180000 GBP Excluding VAT

216000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 March 2026, 00:00AM

Contract end date (estimated)

29 February 2028, 23:59PM

Extension end date (estimated)

28 February 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The Council may at its discretion extend the contract for two further extensions of up to 12 months each, subject to funding.

Simple description of award criteria

Quality weighting 60%, Price weighting 40% for each Lot.

Full details of the award criteria are including in the Invitation to Tender documents available on the Council's e-tendering Portal https://in-tendhost.co.uk/buckinghamshire-council. You will need to register on the Portal to access the tender documents.

Tender submission deadline

01 December 2025, 12:00PM

Enquiry deadline

19 November 2025, 12:00PM

Submission address and any special instructions

https://in-tendhost.co.uk/buckinghamshire-council

May tenders be submitted electronically?

Yes