Summary
- OCID:
- ocds-h6vhtk-05dbbd
- Published by:
- Caerphilly County Borough Council
- Authority ID:
- AA0272
- Publication date:
- 06 November 2025
- Deadline date:
- 13 January 2026
- Notice type:
- UK3
- Has documents:
- No
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
Caerphilly County Borough Council is notifying the market of the intention to establish a Framework for CCTV Related ServicesThe purpose of this Framework is to support the Authority to deliver a range of CCTV Related Services such as:- Supplying CCTV Equipment to Council Owned Establishments,- Maintenance and Servicing to the CCTV Control Room and Digital and Analogue Cameras connected to the sites.- Maintenance and Servicing to existing Digital and Analogue CCTV systems for Council owned Establishments - Provision of CCTV Consultancy Services with regards to new and existing CCTV Installations and any other consultancy work as required- Purchase of Wireless CCTV Equipment for Mobile DeploymentFull details shall be confirmed at the time of tender
Full notice text
Scope
Procurement reference
TBC
Procurement description
Caerphilly County Borough Council is notifying the market of the intention to establish a Framework for CCTV Related Services
The purpose of this Framework is to support the Authority to deliver a range of CCTV Related Services such as:
- Supplying CCTV Equipment to Council Owned Establishments,
- Maintenance and Servicing to the CCTV Control Room and Digital and Analogue Cameras connected to the sites.
- Maintenance and Servicing to existing Digital and Analogue CCTV systems for Council owned Establishments
- Provision of CCTV Consultancy Services with regards to new and existing CCTV Installations and any other consultancy work as required
- Purchase of Wireless CCTV Equipment for Mobile Deployment
Full details shall be confirmed at the time of tender
Total value (estimated)
1552000.00 GBP Excluding VAT
1862400.00 GBP Including VAT
Contract dates (estimated)
31 March 2026, 00:00AM to 30 March 2029, 23:59PM
Is a framework being established?
Yes
Contracting authority
Caerphilly County Borough Council
Identification register:
Address 1: Penallta House, Tredomen Park
Town/City: Hengoed
Postcode: CF82 7PG
Country: United Kingdom
Website: https://www.caerphilly.gov.uk
Public Procurement Organisation Number: PWHP-2369-JPYL
Contact name: Thomas Young
Email: youngt@caerphilly.gov.uk
Telephone: 01443863108
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Open procedure
Is the total value above threshold?
Above threshold
Framework
Percentage fee charged to suppliers
0%
Maximum number of suppliers
1
Award method when using the framework
With and without reopening competition
Lots
Divided into 5 lots
Supply and installation of CCTV Equipment to Council owned Establishments
Lot number: 1
Description
• This LOT will have a maximum of six providers who will be required to quote for work on a lowest cost to specification mini competition basis based on the specification given by the Lot 5 provider following recommendations being approved by CCBC. Tender documents to be made available once issued.
CPV classifications
- 79700000 - Investigation and security services
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
- 50312300 - Maintenance and repair of data network equipment
- 50312320 - Repair of data network equipment
- 50312600 - Maintenance and repair of information technology equipment
- 50312620 - Repair of information technology equipment
- 50343000 - Repair and maintenance services of video equipment
Contract start date (estimated)
31 March 2026, 00:00AM
Contract end date (estimated)
30 March 2029, 23:59PM
Description of how multiple lots may be awarded
All LOTs will be evaluated on a Cost / Quality basis.
Maintenance and Servicing to Main Digital and Analogue CCTV systems, Mobile CCTV Van and Control Room
Lot number: 2
Description
This Lot will have a single provider who will be required to carry out the maintenance and servicing as per the tender specification.
The scope of the works for this contract includes comprehensive maintenance service with response to all service requests within 8 hours between the hours of 08.00 and 18.00, Monday to Saturday inclusive and rectification of faults or replacement of parts within 48 hours six days a week. The additional cost for the option of a seven day a week Comprehensive maintenance between the hours of 08.00 and 18.00 should also be given in the fixed price schedule. Tender documents to be made available once issued.
CPV classifications
- 79700000 - Investigation and security services
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
- 50312300 - Maintenance and repair of data network equipment
- 50312320 - Repair of data network equipment
- 50312600 - Maintenance and repair of information technology equipment
- 50312620 - Repair of information technology equipment
- 50343000 - Repair and maintenance services of video equipment
Contract start date (estimated)
31 March 2026, 00:00AM
Contract end date (estimated)
30 March 2029, 23:59PM
Description of how multiple lots may be awarded
All LOTs will be evaluated on a Cost / Quality basis.
Maintenance and Servicing to existing Digital and Analogue CCTV systems for Council owned Establishments (not part of LOT 2)
Lot number: 3
Description
This Lot will have a single provider who will be required to carry out the maintenance and servicing as per the tender specification.
There are in excess of 100 CCBC sites including schools and depots that may require preventative maintenance. As the type and numbers of CCTV equipment is not known at each site.
It may be necessary to respond to faults before and after the preventative visit these will also be on a chargeable basis where appropriate. At the preventative visit it will be necessary for the contractor to carry out the tasks listed under the maintenance specification for camera sites, it is also a requirement to test if installed the full function of the HIK system and any communications that may be in place. Tender documents to be made available once issued.
CPV classifications
- 79700000 - Investigation and security services
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
- 50312300 - Maintenance and repair of data network equipment
- 50312320 - Repair of data network equipment
- 50312600 - Maintenance and repair of information technology equipment
- 50312620 - Repair of information technology equipment
- 50343000 - Repair and maintenance services of video equipment
Contract start date (estimated)
31 March 2026, 00:00AM
Contract end date (estimated)
30 March 2029, 23:59PM
Description of how multiple lots may be awarded
All LOTs will be evaluated on a Cost / Quality basis.
Provision of CCTV Consultancy Services with regards to new and existing CCTV Installations and any other consultancy work as required
Lot number: 4
Description
This Lot will be awarded to a single bidder who will be required to provide detailed specifications and recommendations.
Providers shall have a wide range of experience in CCTV and related electronic security systems over a number of years particularly with local authorities. Experience should cover planning, design, costing, project management, certifying projects, commissioning, etc. Tender documents to be made available once issued.
CPV classifications
- 79700000 - Investigation and security services
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
- 50312300 - Maintenance and repair of data network equipment
- 50312320 - Repair of data network equipment
- 50312600 - Maintenance and repair of information technology equipment
- 50312620 - Repair of information technology equipment
- 50343000 - Repair and maintenance services of video equipment
Contract start date (estimated)
31 March 2026, 00:00AM
Contract end date (estimated)
30 March 2029, 23:59PM
Description of how multiple lots may be awarded
All LOTs will be evaluated on a Cost / Quality basis.
Purchase of Wireless CCTV Equipment for Mobile Deployment and renewal of network charges for existing cameras.
Lot number: 5
Description
This Lot will be awarded to a single bidder who will be required to provide detailed specifications and recommendations.
To provide goods such as CCTV equipment and the renewal of network charges. Tender documents to be made available once issued.
CPV classifications
- 79700000 - Investigation and security services
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
- 50312300 - Maintenance and repair of data network equipment
- 50312320 - Repair of data network equipment
- 50312600 - Maintenance and repair of information technology equipment
- 50312620 - Repair of information technology equipment
- 50343000 - Repair and maintenance services of video equipment
Contract start date (estimated)
31 March 2026, 00:00AM
Contract end date (estimated)
30 March 2029, 23:59PM
Description of how multiple lots may be awarded
All LOTs will be evaluated on a Cost / Quality basis.
Submission
Publication date of tender notice (estimated)
05 December 2025
Tender submission deadline
13 January 2026, 12:00PM
Enquiry deadline
06 January 2026, 17:00PM
Date of award of contract
31 March 2026, 23:59PM
May tenders be submitted electronically?
Yes
Languages that may be used for submission
Coding
Commodity categories
| ID |
Title
|
Parent category
|
| 79000000 |
Business services: law, marketing, consulting, recruitment, printing and security |
Other Services |
| 79700000 |
Investigation and security services |
Business services: law, marketing, consulting, recruitment, printing and security |
| 50312300 |
Maintenance and repair of data network equipment |
Maintenance and repair of computer equipment |
| 50312600 |
Maintenance and repair of information technology equipment |
Maintenance and repair of computer equipment |
| 50343000 |
Repair and maintenance services of video equipment |
Repair and maintenance services of audio-visual and optical equipment |
| 50312320 |
Repair of data network equipment |
Maintenance and repair of computer equipment |
| 50312620 |
Repair of information technology equipment |
Maintenance and repair of computer equipment |
Delivery locations
| ID |
Description
|
| 100 |
UK - All |
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a