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Cymraeg

UK3

The Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council’s Corporate Properties

  • First published: 06 November 2025
  • Last modified: 06 November 2025
  • Record interest

     

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Contents

Summary

OCID:
ocds-h6vhtk-05dbe9
Published by:
Caerphilly County Borough Council
Authority ID:
AA0272
Publication date:
06 November 2025
Deadline date:
18 December 2025
Notice type:
UK3
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Caerphilly County Borough Council (CCBC) requires as part of their on-going program for improving service delivery, the Provision of Window Cleaning and associated cleans at approximately 80 properties. This figure is subject to vary alongside the Councils on-going asset management review.There may be a requirement for additional window cleaning and associated cleans at other establishments throughout the duration of this contract, the council shall reserve the right to discuss with the successful bidder the location and frequency of where the additional cleans will be required and a quotation for the cleans will be requested at that time.

Full notice text

Scope

Procurement reference

CCBC/PS2870/25/TY

Procurement description

Caerphilly County Borough Council (CCBC) requires as part of their on-going program for improving service delivery, the Provision of Window Cleaning and associated cleans at approximately 80 properties. This figure is subject to vary alongside the Councils on-going asset management review.

There may be a requirement for additional window cleaning and associated cleans at other establishments throughout the duration of this contract, the council shall reserve the right to discuss with the successful bidder the location and frequency of where the additional cleans will be required and a quotation for the cleans will be requested at that time.

Main category

Services

Delivery regions

  • UKL16 - Gwent Valleys

Total value (estimated, excluding VAT)

80000.00 GBP to 80000GBP

Contract dates (estimated)

02 February 2026, 00:00AM to 31 January 2028, 23:59PM

Extension end date (if all the extensions are used): 31 January 2030

Contracting authority

Caerphilly County Borough Council

Identification register:

  • GB-PPON

Address 1: Penallta House, Tredomen Park

Town/City: Hengoed

Postcode: CF82 7PG

Country: United Kingdom

Website: https://www.caerphilly.gov.uk

Public Procurement Organisation Number: PWHP-2369-JPYL

Contact name: Thomas Young

Email: youngt@caerphilly.gov.uk

Telephone: 01443863108

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Procedure

Procedure type

Below threshold - open competition

Is the total value above threshold?

Below threshold

Lots

Divided into 5 lots

LOT 1 - Bargoed

Lot number: 1

Description

The Council has split the provision of window cleaning and associated cleans into 5 LOTs based on the geographical locations of the cleaning required. Please see the LOTS outlined below:

• LOT 1 – Bargoed

various sites shall be located under this lot

full details shall be provided in the ITT

CPV classifications

  • 90919200 - Office cleaning services
  • 90919300 - School cleaning services
  • 90911300 - Window-cleaning services
  • 90911200 - Building-cleaning services

Delivery regions

  • UKL16 - Gwent Valleys

Lot value (estimated)

16000 GBP Excluding VAT

19200 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

02 February 2026, 00:00AM

Contract end date (estimated)

31 January 2028, 23:59PM

Extension end date (estimated)

31 January 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Option to extend for a further two years (renewable either year on year or 24 months outright)

LOT 2 – Ystrad / Tir Y Birth

Lot number: 2

Description

The Council has split the provision of window cleaning and associated cleans into 5 LOTs based on the geographical locations of the cleaning required. Please see the LOTS outlined below:

• LOT 2 – Ystrad / Tir Y Birth

various sites shall be located under this lot

full details shall be provided in the ITT

CPV classifications

  • 90919200 - Office cleaning services
  • 90919300 - School cleaning services
  • 90911300 - Window-cleaning services
  • 90911200 - Building-cleaning services

Delivery regions

  • UKL16 - Gwent Valleys

Lot value (estimated)

16000 GBP Excluding VAT

19200 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

02 February 2026, 00:00AM

Contract end date (estimated)

31 January 2028, 23:59PM

Extension end date (estimated)

31 January 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Option to extend for up to 2 years (renewable either year on year or outright)

LOT 3 – Blackwood

Lot number: 3

Description

The Council has split the provision of window cleaning and associated cleans into 5 LOTs based on the geographical locations of the cleaning required. Please see the LOTS outlined below:

• LOT 3 – Blackwood

various sites shall be located under this lot

full details shall be provided in the ITT

CPV classifications

  • 90919200 - Office cleaning services
  • 90919300 - School cleaning services
  • 90911300 - Window-cleaning services
  • 90911200 - Building-cleaning services

Delivery regions

  • UKL16 - Gwent Valleys

Lot value (estimated)

16000 GBP Excluding VAT

19200 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

02 February 2026, 00:00AM

Contract end date (estimated)

31 January 2028, 23:59PM

Extension end date (estimated)

31 January 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Option to extend for up to 2 years (renewable either year on year or outright)

LOT 4 – Risca

Lot number: 4

Description

The Council has split the provision of window cleaning and associated cleans into 5 LOTs based on the geographical locations of the cleaning required. Please see the LOTS outlined below:

• LOT 4 – Risca

various sites shall be located under this lot

full details shall be provided in the ITT

CPV classifications

  • 90919200 - Office cleaning services
  • 90919300 - School cleaning services
  • 90911300 - Window-cleaning services
  • 90911200 - Building-cleaning services

Delivery regions

  • UKL16 - Gwent Valleys

Lot value (estimated)

16000 GBP Excluding VAT

19200 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

02 February 2026, 00:00AM

Contract end date (estimated)

31 January 2028, 23:59PM

Extension end date (estimated)

31 January 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Option to extend for up to two 2 years (Renewable either year on year or outright)

LOT 5 – Caerphilly

Lot number: 5

Description

The Council has split the provision of window cleaning and associated cleans into 5 LOTs based on the geographical locations of the cleaning required. Please see the LOTS outlined below:

• LOT 5 – Caerphilly

various sites shall be located under this lot

full details shall be provided in the ITT

CPV classifications

  • 90919200 - Office cleaning services
  • 90919300 - School cleaning services
  • 90911300 - Window-cleaning services
  • 90911200 - Building-cleaning services

Delivery regions

  • UKL16 - Gwent Valleys

Lot value (estimated)

16000 GBP Excluding VAT

19200 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

02 February 2026, 00:00AM

Contract end date (estimated)

31 January 2028, 23:59PM

Extension end date (estimated)

31 January 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Option to extend for up to two years (Renewable either year on year or outright)

Submission

Publication date of tender notice (estimated)

24 November 2025

Tender submission deadline

18 December 2025, 12:00PM

Enquiry deadline

11 December 2025, 17:00PM

Submission address and any special instructions

If this procurement is of interest to you, please email procurement@CAERPHILLY.GOV.UK so your request to participate can be recorded.

May tenders be submitted electronically?

Yes

Publication date of tender notice (estimated)

24 November 2025

Tender submission deadline

18 December 2025, 12:00PM

Enquiry deadline

11 December 2025, 17:00PM

Submission address and any special instructions

If this procurement is of interest to you, please email procurement@CAERPHILLY.GOV.UK so your request to participate can be recorded.

May tenders be submitted electronically?

Yes

Coding

Commodity categories

ID Title Parent category
90911200 Building-cleaning services Accommodation, building and window cleaning services
90919200 Office cleaning services Office, school and office equipment cleaning services
90919300 School cleaning services Office, school and office equipment cleaning services
90911300 Window-cleaning services Accommodation, building and window cleaning services

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details
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