Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Highland Council
Glenurquhart Road
Inverness
IV3 5NX
UK
Telephone: +44 1467530600
E-mail: hamish.coull@highland.gov.uk
NUTS: UKM6
Internet address(es)
Main address: http://www.highland.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045
I.1) Name and addresses
Aberdeen City Council
Marischal College, Broad Street
Aberdeen
AB10 1AB
UK
Telephone: +44 1224053974
E-mail: hamish.coull@highland.gov.uk
NUTS: UKM50
Internet address(es)
Main address: http://www.aberdeencity.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA26963
I.1) Name and addresses
Aberdeenshire Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
UK
Telephone: +44 1467539600
E-mail: hamish.coull@highland.gov.uk
NUTS: UKM50
Internet address(es)
Main address: http://www.aberdeenshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00232
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Collection, Storage and Redelivery of Household Belongings 2025
Reference number: The Highland Council - HC/PLACE/H&C/CSRHB - Aberdeenshire – CRN00041617 Aberdeen City – CRN00041853
II.1.2) Main CPV code
63120000
II.1.3) Type of contract
Services
II.1.4) Short description
The Highland Council, Aberdeenshire Council and Aberdeen City Council are inviting tenders for The Collection, Storage and Redelivery of Household Belongings, for a 3-year period, with an option to extend by a further period of up to 12 months.
Each Council require a Contractor to provide a removal, transfer and storage of belongings service to be determined and notified by each Council, in accordance with Health and Safety Regulations and all associated standards. The Contractor shall also provide short and long-term storage solutions, often for an unspecified amount of time.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
The Highland Council
II.2.2) Additional CPV code(s)
39173000
44614100
44614300
63120000
63121000
63121100
II.2.3) Place of performance
NUTS code:
UKM6
Main site or place of performance:
The Contractor shall mainly service Inner Moray Firth area. However they may occasionally be requested to undertake duties in other parts of the Highlands.
II.2.4) Description of the procurement
The Highland Council, Aberdeenshire Council and Aberdeen City Council are inviting tenders for The Collection, Storage and Redelivery of Household Belongings, for a 3-year period, with an option to extend by a further period of up to 12 months.
Each Council require a Contractor to provide a removal, transfer and storage of belongings service to be determined and notified by each Council, in accordance with Health and Safety Regulations and all associated standards. The Contractor shall also provide short and long-term storage solutions, often for an unspecified amount of time.
Tenderers shall be free to tender for 1 Council, 2 Councils or all 3 Councils. Any follow-on Contract will be individual to each Council.
The Framework Agreement is anticipated to commence on 01/02/2026 for Aberdeenshire and The Highland Council. Aberdeen City Council’s Framework Agreement will commence on the 1st April 2026.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
An extension is available for up to a maximum of 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Aberdeenshire Council
II.2.2) Additional CPV code(s)
39173000
44614300
63121000
63120000
63121100
44614100
II.2.3) Place of performance
NUTS code:
UKM50
Main site or place of performance:
Aberdeenshire
II.2.4) Description of the procurement
Aberdeenshire Council, The Highland Council, and Aberdeen City Council are inviting tenders for The Collection, Storage and Redelivery of Household Belongings, for a 3-year period, with an option to extend by a further period of up to 12 months.
Each Council require a Contractor to provide a removal, transfer and storage of belongings service to be determined and notified by each Council, in accordance with Health and Safety Regulations and all associated standards. The Contractor shall also provide short and long-term storage solutions, often for an unspecified amount of time.
Tenderers shall be free to tender for 1 Council, 2 Councils or all 3 Councils. Any follow-on Contract will be individual to each Council.
The Framework Agreement is anticipated to commence on 01/02/2026 for Aberdeenshire and The Highland Council. Aberdeen City Council’s Framework Agreement will commence on the 1st April 2026.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
A maximum extension of up to 12 months is available
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Aberdeen City Council
II.2.2) Additional CPV code(s)
39173000
44614100
44614300
63120000
63121000
63121100
II.2.3) Place of performance
NUTS code:
UKM50
Main site or place of performance:
Aberdeen City
II.2.4) Description of the procurement
Aberdeen City Council, The Highland Council and Aberdeenshire Council and are inviting tenders for The Collection, Storage and Redelivery of Household Belongings, for a 3-year period, with an option to extend by a further period of up to 12 months.
Each Council require a Contractor to provide a removal, transfer and storage of belongings service to be determined and notified by each Council, in accordance with Health and Safety Regulations and all associated standards. The Contractor shall also provide short and long-term storage solutions, often for an unspecified amount of time.
Tenderers shall be free to tender for 1 Council, 2 Councils or all 3 Councils. Any follow-on Contract will be individual to each Council.
The Framework Agreement is anticipated to commence on 01/02/2026 for Aberdeenshire and The Highland Council. Aberdeen City Council’s Framework Agreement will commence on the 1st April 2026.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
A maximum extension of up to 12 months is possible
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Insurance:
Tenderers must hold a minimum:
-5,000,000 GBP Employers Liability Insurance (where applicable)
-5,000,000 GBP Public Liability Insurance.
The Council will use an independent credit scoring organisation, such as Equifax, to conduct appropriate financial probity checks. Tenderers must score a risk rating of low risk in order to be considered for Contract award.
If the Credit Report contains a risk rating between moderate risk and very high risk, Tenderers will be given an opportunity to provide additional information which will be taken into account during the Council’s assessment.
Where additional supporting information does not satisfy the Council that that the risk is mitigated Tenderers shall be allocated a mark of fail and subsequently disqualified.
Minimum level(s) of standards required:
5,000,000 GBP Employers Liability Insurance (where applicable)
5,000,000 GBP Public Liability Insurance
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Tenderers must submit 2 examples of providing equivalent or similar services within the last 3 years.
Driver and Vehicle:
All drivers must hold an appropriate valid driver’s license
All vehicles must be insured and taxed as legally required
Minimum level(s) of standards required:
2 examples of providing equivalent or similar services within the last 3 years.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/12/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
08/12/2025
Local time: 12:00
Place:
on-line
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Ordering may also be made by telephone
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30504. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Environmental Wellbeing and measures
Fair Work Practices Including” Real” Living Wage (including gender pay gap reporting)
Communities, Community groups and Community support projects
Developing the Workforce
Full details of how these Community Benefit requirements can be met are contained within the documents
(SC Ref:815074)
VI.4) Procedures for review
VI.4.1) Review body
Local Sheriff Court in each local authority area
Scotland
UK
VI.5) Date of dispatch of this notice
06/11/2025