Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of the West of Scotland
High Street
Paisley
PA1 2BE
UK
Telephone: +44 1418483110
E-mail: yvonne.sanderson@uws.ac.uk
NUTS: UKM83
Internet address(es)
Main address: http://www.uws.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00473
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning Services at Student Residences – Lot 1 Ayr & Lot 2 Paisley
Reference number: UWS-2025-111
II.1.2) Main CPV code
98341130
II.1.3) Type of contract
Services
II.1.4) Short description
The University of the West of Scotland (UWS) are seeking to appoint a supplier(s) for Cleaning Services at Student Residences based at Paisley and Ayr campuses.
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Cleaning Services at Student Residences – Lot 1 Ayr
II.2.2) Additional CPV code(s)
98341130
55110000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Ayr Campus Student Residences
II.2.4) Description of the procurement
The University invites tenderers to submit an offer for the Provision of Cleaning Services at Student Residences through Public Contracts Scotland Tender (PCSt). The appointed service provider(s) will be responsible for managing and delivering the specified services in a flexible and responsive way.
Services required will include
- Deep Cleaning
- Summer Housekeeping Sparkle style cleaning
- Sparkle style cleaning every 3 days
- Emergency cleaning when required.
- Bed making, including stripping and making of beds.
Full details and Tender documentation can be found on PCSt.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Optional 12 month extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Cleaning Services at Student Residences – Lot 2 Paisley
II.2.2) Additional CPV code(s)
98341130
55110000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Paisley Campus Student Residences
II.2.4) Description of the procurement
The University invites tenderers to submit an offer for the Provision of Cleaning Services at Student Residences through Public Contracts Scotland Tender (PCSt). The appointed service provider(s) will be responsible for managing and delivering the specified services in a flexible and responsive way.
Services required will include
- Deep Cleaning
- Summer Housekeeping Sparkle style cleaning
- Sparkle style cleaning every 3 days
- Emergency cleaning when required.
- Bed making, including stripping and making of beds.
Full details and Tender documentation can be found on PCSt.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
optional 12 month extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Please refer to Question 4B.1 of the SPD and Economic and Financial Standing section of the Contract Notice. Tenderers must confirm that they can provide the following supporting evidence prior to award:
- Employers Liability – 5,000,000 GBP
- Public Liability – 5,000,000 GBP
To demonstrate and evidence suitable economic standing, the successful Contractor will be required to provide 2 years audited accounts, or equivalent if awarded the contract.
Alternatively, if the Contractor is unable to provide the required accounting information, e.g. due to being a new business, then they will be required to provide a banker's letter demonstrating their willingness to the support the Contractor's organisation over the term of the contract.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/12/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
08/12/2025
Local time: 12:00
Place:
PCSt
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30174. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:814774)
VI.4) Procedures for review
VI.4.1) Review body
Paisley Sheriff Court
St James Street
Paisley
PA3 2HW
UK
Telephone: +44 1418875291
VI.5) Date of dispatch of this notice
07/11/2025