Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Petersfield Town Council
24 Heath Road, Petersfield
Petersfield
GU314EA
UK
Contact person: Jacob Gibson
E-mail: ranger@petersfield-tc.gov.uk
NUTS: UKJ36
Internet address(es)
Main address: https://www.petersfield-tc.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://petersfieldtc-my.sharepoint.com/:w:/g/personal/ranger_petersfield-tc_gov_uk/EcjWEWTm02VHl7bq_0DQiuQBsATa5j9MHHYrR_-3hosD7Q?e=nhtOK5
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tree Surgery
II.1.2) Main CPV code
77200000
II.1.3) Type of contract
Services
II.1.4) Short description
Tree surgery across three Petersfield Town Council sites concerning trees of immediate safety concern.
Works will include:
Tree felling.
Clearance of hazardous trees.
Diseased tree clearance.
Dead wood removal and crown reduction.
Footpath closure.
Traffic management including stop/go boards, provision of a banksman, provision of traffic lights.
It will also include the facility for clearing up sites following chainsaw operations.
Use of towed chippers and self-propelled tracked/wheeled chippers with trained operatives.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
The Heath
II.2.2) Additional CPV code(s)
77200000
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
II.2.4) Description of the procurement
Tree felling.
Clearance of hazardous trees.
Diseased tree clearance.
Dead wood removal and crown reduction.
Footpath closure.
Traffic management including stop/go boards, provision of a banksman, provision of traffic lights.
Use of towed chippers and self-propelled tracked/wheeled chippers with trained operatives.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 3
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Love Lane
II.2.2) Additional CPV code(s)
77200000
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
II.2.4) Description of the procurement
Tree surgery concerning trees of immediate safety concern.
Works will include:
Tree felling.
Clearance of hazardous trees.
Diseased tree clearance.
Dead wood removal and crown reduction.
Footpath closure.
Traffic management including stop/go boards, provision of a banksman, provision of traffic lights.
It will also include the facility for clearing up sites following chainsaw operations.
Use of towed chippers and self-propelled tracked/wheeled chippers with trained operatives.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 3
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
High Meadow
II.2.2) Additional CPV code(s)
77200000
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
II.2.4) Description of the procurement
Tree surgery concerning trees of immediate safety concern.
Works will include:
Tree felling.
Clearance of hazardous trees.
Diseased tree clearance.
Dead wood removal and crown reduction.
Footpath closure.
Traffic management including stop/go boards, provision of a banksman, provision of traffic lights.
It will also include the facility for clearing up sites following chainsaw operations.
Use of towed chippers and self-propelled tracked/wheeled chippers with trained operatives.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 3
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Insurance
• Contractors must hold:
• Public liability insurance with a minimum cover of £5 million
• Professional indemnity insurance of at least £1 million
• Employers' liability insurance (if applicable)
Health and Safety
• All work must be conducted in line with:
• The Health and Safety at Work Act 1974
• Working at Height Regulations 2005
• AFAG and HSE guidance on tree work
• Method statements and risk assessments must be submitted prior to work starting. The contractor will ensure that Risk Assessments are carried out for all activities to be carried out during the course of the works, and for the use, storage and disposal of any hazardous materials highlighted in the CoSHH Assessments.
• If necessary the contractor will apply to the Forestry Commission for a felling licence. Process to be discussed upon commission of works.
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
Tree works must be undertaken by individuals holding:
• Felling and Processing Trees Medium Trees over 380mm and up to 760mm (CS32)
• Aerial Tree Rescue Operations (CS38)
• Aerial Cutting of Trees Using Free-Fall Techniques (CS39)
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/12/2025
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
08/12/2025
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Petersfield Town Council
Petersfield
UK
VI.5) Date of dispatch of this notice
07/11/2025