Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
East Ayrshire Council
Corporate Procurement Team, London Road HQ
Kilmarnock
KA3 7BU
UK
Contact person: Heather Murray
Telephone: +44 1563576000
E-mail: heather.murray@east-ayrshire.gov.uk
NUTS: UKM93
Internet address(es)
Main address: http://www.east-ayrshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Vehicle Telematics System
Reference number: PS/25/131
II.1.2) Main CPV code
32441300
II.1.3) Type of contract
Supplies
II.1.4) Short description
The council requires a Vehicle Telematics system to allow real time continuous monitoring of fleet vehicles/plant.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
525 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
32441300
II.2.3) Place of performance
NUTS code:
UKM93
Main site or place of performance:
East Ayrshire
II.2.4) Description of the procurement
The council currently has 749 light and heavy vehicles, including items of plant requiring a telematics system covering several service units, ie waste management, roads, social work, facilities & property management, leisure, outdoor services and housing asset services, however this number may fluctuate during the contract term.
II.2.5) Award criteria
Quality criterion: Functionality
/ Weighting: 25
Quality criterion: Management of the Contract
/ Weighting: 5
Quality criterion: Sustainability & Added Value
/ Weighting: 5
Quality criterion: IT Funtionality
/ Weighting: 5
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-043267
Section V: Award of contract
Contract No: PS/25/131
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/10/2025
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 9
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Teletrac Navman (UK) Ltd
Kl-First Floor, Kents Hill Business Park
Milton Keynes
MK7 6BZ
UK
NUTS: UKJ12
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 525 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Expressions of interest must be made via the PCS-T website by 12 noon on 23 August 2025 with completed submissions uploaded by the deadline of 12 noon on 26 August 2025.
(SC Ref:815571)
VI.4) Procedures for review
VI.4.1) Review body
Kilmarnock Sheriff Court
Sheriff Court House
Kilmarnock
KA1 1ED
UK
Telephone: +44 1563550024
VI.5) Date of dispatch of this notice
11/11/2025