Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
UK
Contact person: Stephen Forfar
Telephone: +44 1314693922
E-mail: stephen.forfar@edinburgh.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.edinburgh.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Copyright Licensing
Reference number: CT1608
II.1.2) Main CPV code
79120000
II.1.3) Type of contract
Services
II.1.4) Short description
Local Government Copyright License. This license provides the ability to scan, reproduce and share copyrighted protected materials published within the UK or US. Without this license the Council would be unable to reproduce copyrighted materials.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
106 617.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79120000
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
This procurement activity has been conducted in order for The City of Edinburgh Council to obtain a copyright license to scan, reproduce and share copyrighted material via the Copyright Licensing Agency (CLA). This license provides the ability to scan, reproduce and share copyrighted protected materials published within the UK or US. Without this license the Council would be unable to reproduce copyrighted materials.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: protection of exclusive rights, including intellectual property rights
Explanation
The CLA are the only operator who has exclusive rights for the Local Authority Corporate Copyright License. Substitutes or alternatives are not available due to the nature of copyrighted work.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
Contract No: CT1608
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/10/2025
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
The Copyright Licensing Agency (CLA)
Third Floor, 6 Hays Lane
London
SE1 2HB
UK
Telephone: +44 2074003190
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 106 617.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Contract will start on 1 January 2026 for a period of three years.
(SC Ref:814518)
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service
VI.5) Date of dispatch of this notice
12/11/2025