Supply of Meals on Wheels Single Portion Ready Meals

Procurement reference

ERFX1008735

Procurement description

The contract will provide Cardiff County Council and Monmouthshire County Council a Meals on Wheels service with single frozen portion ready meals. The service operates 365 days a year, with approximately 8200 meals being delivered a month for each authority. The Authorities require individual tin foil containers being delivered 2/3 times per week and are seeking to understand if suppliers are able to provide this type of packaging before going out to tender

Each meal must provide at least 1/3 of the Dietary Reference Intakes (DRIs) and follow guidance from the NACC. Providers must comply with:

Food safety regulations (e.g., UK Food Standards Agency).

Safe and sanitary handling, including temperature control and hygiene

Emergency and contingency planning for service continuity

Providers must ensure that a full breakdown of the dietary specifications is available to view and download to be saved onto our CRM platform.

Providers should ensure that the food provision they supply includes but not limited to:

Vegetarian

Vegan

Kosher

Halal

Energy Dense

Texture Modified

Main category

Services

Delivery regions

• UKL2 - East Wales

Total value (estimated)

397866 GBP Excluding VAT

477440 GBP Including VAT

Contract dates (estimated)

30 January 2026, 00:00AM to 29 January 2027, 23:59PM

Extension end date (if all the extensions are used): 29 January 2028

Cardiff Council

Monmouthshire County Council

Is the total value above threshold?

Above threshold

CPV classifications

• 55520000 - Catering services
• 15894200 - Prepared meals

Delivery regions

• UKL2 - East Wales

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

30 January 2026, 00:00AM

Contract end date (estimated)

29 January 2027, 23:59PM

Extension end date (estimated)

29 January 2028, 23:59PM

Can the contract be extended?

Yes

Engagement process description

A Pre Market Engagement Notice is being issued with a questionnaire to gauge supplier interest and capacity to deliver. Both authorities require a specific packaging type so we are seeking to understand if suppliers are able to provide the packaging to inform our future procurement structure

The questionnaire can be found on Proactis under the reference ERFX1008735

Due date

19 December 2025, 23:59PM

Has the engagement period already ended?

No

Publication date of tender notice (estimated)

05 January 2026