Fleet and Plant Repair, Maintenance and Associated Services

Procurement description

Carmarthenshire County Council is seeking Suppliers to provide a quality, ad-hoc servicing , maintenance and repair service for a range of Fleet and Plant. The service will support the Council to sustain maximum fleet and plant utilisation and is split in to 6 Lots:

Lot 1= Vehicle and Plant Repair and Maintenance

Lot 2= Refuse and Gritter Body Repair and Maintenance

Lot 3= Windscreen Repairs

Lot 4= Hydraulic Repairs

Lot 5= HGV Statutory Testing

Lot 6= Light Plant Repair and Maintenance

Main category

Services

Delivery regions

• UKL14 - South West Wales

Total value (estimated, excluding VAT)

2312000 GBP to 2314999GBP

Contract dates (estimated)

01 April 2026, 00:00AM to 31 March 2028, 23:59PM

Extension end date (if all the extensions are used): 31 March 2030

Is a framework being established?

Yes

Carmarthenshire County Council

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Percentage fee charged to suppliers

0%

Award method when using the framework

Without reopening competition

Framework operation description

Direct Award

Description

Full preventative servicing, diagnostics, and reactive repairs across the CCC fleet including cars, vans, HGVs, and plant equipment.

CPV classifications

• 50100000 - Repair, maintenance and associated services of vehicles and related equipment

Delivery regions

• UKL14 - South West Wales

Lot value (estimated)

900000 GBP Excluding VAT

1080000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2028, 23:59PM

Extension end date (estimated)

31 March 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

24 month extension subject to satisfactory performance and agreement by all parties.

Description of how multiple lots may be awarded

There are no Lotting restrictions

Participation

Award criteria

Description

Repair and maintenance of mechanical, hydraulic, and electronic systems on refuse vehicles and gritters.

CPV classifications

• 50000000 - Repair and maintenance services

Delivery regions

• UKL14 - South West Wales

Lot value (estimated)

900000 GBP Excluding VAT

1080000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2028, 23:59PM

Extension end date (estimated)

31 March 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Up to 24 months subject to satisfactory performance and agreement by all parties

Description of how multiple lots may be awarded

There are no Lotting restrictions

Participation

Award criteria

Description

Up to 3 Suppliers will be awarded on to the Framework

Windscreen repair and replacement

CPV classifications

• 50100000 - Repair, maintenance and associated services of vehicles and related equipment

Delivery regions

• UKL14 - South West Wales

Lot value (estimated)

100000 GBP Excluding VAT

119998 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2028, 23:59PM

Extension end date (estimated)

31 March 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

24 month extension subject to satisfactory performance and agreement by all parties.

Description of how multiple lots may be awarded

There are no Lotting restrictions

Award criteria

Description

Repair and replacement of hydraulic hoses and components, on vehicles and plant.

CPV classifications

• 50100000 - Repair, maintenance and associated services of vehicles and related equipment

Delivery regions

• UKL14 - South West Wales

Lot value (estimated)

44999 GBP Excluding VAT

54000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2028, 23:59PM

Extension end date (estimated)

31 March 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

24 month extension subject to satisfactory performance and agreement by all parties.

Description of how multiple lots may be awarded

There are no Lotting restrictions

Participation

Award criteria

Description

MOT and Tachograph Calibration

CPV classifications

• 50110000 - Repair and maintenance services of motor vehicles and associated equipment

Delivery regions

• UKL14 - South West Wales

Lot value (estimated)

140000 GBP Excluding VAT

167998 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2028, 23:59PM

Extension end date (estimated)

31 March 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Upto 24 month extension subject to satisfactory performance and agreement by all parties.

Description of how multiple lots may be awarded

There are no Lotting restrictions

Participation

Award criteria

Description

Servicing, inspection, repair, and upkeep of light plant & electrical equipment used in highways and grounds maintenance

CPV classifications

• 50000000 - Repair and maintenance services

Delivery regions

• UKL14 - South West Wales

Lot value (estimated)

230000 GBP Excluding VAT

275999 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2028, 23:59PM

Extension end date (estimated)

31 March 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Up to 24 month extension subject to satisfactory performance and agreement by all parties.

Description of how multiple lots may be awarded

There are no Lotting restrictions

Participation

Award criteria

Tender submission deadline

08 January 2026, 14:00PM

Enquiry deadline

02 January 2026, 14:00PM

Date of award of contract

23 February 2026, 23:59PM

Submission address and any special instructions

To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_60075As this is an Open procedure, Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities: ITT Code: itt_118987Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack.Suppliers Instructions How to express interest in this Tender:1. Register your company on the etenderwales portal (this is only required once)- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk- Click the "Suppliers register here" link- Enter your correct business and user details- Note the username you chose and click "Save" when complete- You will shortly receive an email with your unique password (please keep this secure)- Agree to the terms and conditions and click "continue"2. Express an Interest in the Project- Login to the portal with the username/password- Click the "ITTs Open to All Suppliers" link. (These are Invitation to Tender Documents open to any registered supplier)- Click on the relevant ITT to access the content.- Click the "Express Interest" button at the top of the screen- This will move the ITT into your "My ITTs" page. (This is a secure area reserved for your projects only)- Click on the ITT code, you can now access any attachments by clicking the ''Buyer Attachments" on the left hand side of the screen3. Responding to the tender- At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining)- You can now use the Messages function on to communicate with the buyer and seek any clarification- Note the deadline for completion, then follow the onscreen instructions to complete the ITT- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on:- email: help@bravosolution.co.uk- Phone: 0800 368 4850/ Fax: 020 7080 0480Tenders or Requests to Participate must be sent to:Official name:www.etenderwales.bravosolution.co.ukPostal Address:Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

01 October 2029, 23:59PM

Languages that may be used for submission

• English
• Welsh