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Cymraeg

UK4

Maintenance of Air Conditioning Units and F-Gas Inspections

  • First published: 21 November 2025
  • Last modified: 21 November 2025
  • Version: 1
  • Record interest

     

    This file may not be fully accessible.

  •  

Contents

Summary

OCID:
ocds-h6vhtk-05e674
Published by:
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Authority ID:
AA0221
Publication date:
21 November 2025
Deadline date:
17 December 2025
Notice type:
UK4
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Swansea Bay University Health Board wishes to appoint a provider to service/maintain the air conditioning units and their associated equipment and provide the SBUHB with assurance on F-Gas compliance checks and to ensure that it meets with any Statutory Requirements and to also encompass on review, any future changes in legislation.

Full notice text

Scope

Procurement reference

PS4635/26

Procurement description

Swansea Bay University Health Board wishes to appoint a provider to service/maintain the air conditioning units and their associated equipment and provide the SBUHB with assurance on F-Gas compliance checks and to ensure that it meets with any Statutory Requirements and to also encompass on review, any future changes in legislation.

Main category

Services

Delivery regions

  • UKL18 - Swansea

Total value (estimated, excluding VAT)

60000 GBP to 60000GBP

Contract dates (estimated)

01 February 2026, 00:00AM to 31 January 2027, 23:59PM

Extension end date (if all the extensions are used): 31 January 2029

Contracting authority

Swansea Bay University Health Board

Identification register:

  • GB-NHS

Address 1: 1 Talbot Gateway, Baglan Energy Park, Baglan,

Town/City: Port Talbot

Postcode: SA12 7BR

Country: United Kingdom

Website: http://nwssp.nhs.wales/ourservices/procurement-services/

NHS Organisation Data Service: 7A3

Contact name: Stuart Graeme Morris

Email: graeme.morris@wales.nhs.uk

Telephone: +441639509425

Organisation type: Public authority - central government

Devolved regulations that apply: Wales

Procedure

Procedure type

Below threshold - open competition

Is the total value above threshold?

Below threshold

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 50000000 - Repair and maintenance services

Delivery regions

  • UKL18 - Swansea

Lot value (estimated)

60000 GBP Excluding VAT

72000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 February 2026, 00:00AM

Contract end date (estimated)

31 January 2027, 23:59PM

Extension end date (estimated)

31 January 2029, 23:59PM

Can the contract be extended?

Yes

Description of extensions

12 months optional extension plus12 months optional extension

Participation

Conditions of participation

Must meet the specification and compliance documents

Award criteria

Type: price

Name

Service Cost

Description

Planned Servicing cost

Weighting: 40.00

Weighting type: percentageExact

Type: cost

Name

Call Out costs

Description

Call Out costs for remedial activity

Weighting: 8.00

Weighting type: percentageExact

Type: cost

Name

Priority Supplier Programme

Description

Priority Supplier Programme for early payment terms

Weighting: 2.00

Weighting type: percentageExact

Type: quality

Name

Method Statement of delivery of Services / PPM Planners

Description

Quality requirements

Weighting: 10.00

Weighting type: percentageExact

Type: quality

Name

Experience & knowledge of staff completing the service & supporting this contract

Description

Quality Criteria

Weighting: 5.00

Weighting type: percentageExact

Type: quality

Name

Availability & Locality of resources

Description

Quality Criteria

Weighting: 5.00

Weighting type: percentageExact

Type: quality

Name

Health & Safety Procedures

Description

Quality Criteria

Weighting: 5.00

Weighting type: percentageExact

Type: quality

Name

Client References / Previous Experience

Description

Quality Criteria

Weighting: 5.00

Weighting type: percentageExact

Type: quality

Name

Type / Quality / Frequency of Reports provided

Description

Quality Criteria

Weighting: 5.00

Weighting type: percentageExact

Type: quality

Name

Business Continuity Plans

Description

Quality Criteria

Weighting: 5.00

Weighting type: percentageExact

Type: quality

Name

Wellbeing & Future Generation Act 2015

Description

Quality Criteria

Weighting: 4.00

Weighting type: percentageExact

Type: quality

Name

Foundational Economy

Description

Quality Criteria

Weighting: 3.00

Weighting type: percentageExact

Type: quality

Name

Carbon Footprint

Description

Quality Criteria

Weighting: 3.00

Weighting type: percentageExact

Submission

Tender submission deadline

17 December 2025, 12:00PM

Enquiry deadline

12 December 2025, 12:00PM

Submission address and any special instructions

https://etenderwales.bravosolution.co.uk

May tenders be submitted electronically?

Yes

Coding

Commodity categories

ID Title Parent category
There are no commodity categories for this notice.

Delivery locations

ID Description
1020 East Wales
1010 West Wales and The Valleys

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details
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