CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Refurbishment Ground Floor Barry Careers Centre

2.2

Description of the goods or services required

1.Introduction

This PCI has been prepared to highlight principle health and safety

issues arising from the proposed fitting out of Careers Wales Barry, 49 Holton Rd, Barry CF63 4HF

Regulation 4: (4) A client must provide pre-construction information as soon as is practicable to every designer and contractor appointed, or being considered for appointment, to the project.

Regulation 11: (6) The principal designer must—

Assist the client in the provision of the pre-construction information required by regulation

4(4); and

(b) so far as it is within the principal designer’s control, provide pre-construction information, promptly and in a convenient form, to every designer and contractor appointed, or being considered for appointment, to the project.

Regulation 12:

(3) The principal designer must assist the principal contractor in preparing the construction phase plan by providing to the principal contractor all information the principal designer holds that is 4 of the PCI relevant to the construction phase plan including—

(a) Pre-construction information obtained from the client;

Any information obtained from designers under regulation 9(3)(b).

The Principal Contractor shall use and develop this information as part of his duties and responsibilities under the CDM Regulations.

Regulation 4(5): A client must ensure that—

(a) before the construction phase begins, a construction phase plan is drawn up by the contractor if there is only one contractor, or by the principal contractor: …….

Regulation 12:

(1) During the pre-construction phase, and before setting up a construction site, the principal contractor must draw up a construction phase plan or make arrangements for a construction phase plan to be drawn up.

(2) The construction phase plan must set out the health and safety arrangements and site rules taking account, where necessary, of the industrial activities taking place on the construction site and, where applicable, must include specific measures concerning work which falls within one or more of the categories set out in Schedule 3.

This document should be read in conjunction with the associated PCI information referred to within.

Description of project

The refurbishment of part of Careers Wales Barry, 49 Holton Rd, Barry CF63 4HF

. The works will consist of: -

Softstrip

Supply & Install floor coverings

Supply & install ceilings

Supply & install Partitions / Wall Lining / Doors Sets

Supply & install Timber Skirting Works

Tape & jointing

Internal decoration

Electrical/ small power

Fire Signage

Lighting

Ventilation

Tea Point

Glazed Manifestation

Tiling

Disabled Toilet Pack

The project is Notifiable under CDM 2015.

The location of the site:

49 Holton Rd, Barry CF63 4HF

Project Dates: Early December 2025 (TBC)

Proposed Completion: Early February 2025 (TBC)

Client: Careers Wales, Churchill House, Cardiff, CF10 2HH

Principal Designer: To be appointed designers by the Principle contractor in line with Careers Wales requirements.

Other Consultants / Designers: To be appointed by Principle Contractor

Proposed use of structure / building: Under the Workplace (Health, Safety and Welfare) Regulation 1992 a workplace is defined as any premises or part of premises which are made available to any person as a place of work, and includes:

any place within the premises to which such person has access while at work; and

ii. any room, lobby, corridor, staircase, road or other place used as a means of access from that place of work or where facilities are provided for use in connection with the place of work other than a public road.

The site will be deemed a workplace under the aforementioned regulations and therefore must comply with the provisions of the regulations

Existing records and plans

A list of available information relevant to this project can be found within the contract documentation. It should be noted that any record drawings and information provided by the client, project manager or design team may not be entirely accurate or provide a complete record. The principal contractor should verify the accuracy prior to commencing work.

All principal contractors who have submitted an interest to tender for the project must arrange a site visit to survey and measure the site on a date and time agreed by Careers Wales. Please note due to the current Covid 19 situation and to keep human interaction to a minimum only two persons from each principle contractor are to a attended the pre-planned site visit.

Asbestos R&D survey to be undertaken by the Principle Contractor

Tenders for this work can be submitted in Welsh. Tenders submitted in Welsh will not be treated less favourably

than those submitted in English. The closing dates for the Tender will be the same for those submitted in Welsh

and English. The timetable for responding to the bids in Welsh will be the same as those submitted in English

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=158530.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Comprehensive Pre-Construction Information (PCI) is provided for the refurbishment project at Careers Wales Barry, 49 Holton Rd, Barry CF63 4HF, scheduled from early December 2025 to early February 2026. The document outlines key health, safety, environmental, and management considerations essential for project execution under CDM 2015 regulations.

🏗️ Project Overview and Scope

The project involves refurbishment including soft strip, floor coverings, ceilings, partitions, electrical works, fire signage, ventilation, and disabled toilet installation .

The site is located at 49 Holton Rd, Barry CF63 4HF, with the client being Careers Wales, Churchill House, Cardiff .

The project is notifiable under CDM 2015, requiring appointment of principal designer and contractors in line with client requirements .

📋 Health & Safety Management

The Principal Contractor must ensure competent site managers, realistic scheduling, and maintain health and safety coordination until project handover .

Site-specific inductions, worker engagement, and communication protocols including toolbox talks and consultation meetings are mandatory .

Welfare facilities such as toilets, washing areas, drying rooms, and mess rooms must be provided by the Principal Contractor, as existing facilities are not available .

🔒 Site Security and Logistics

The Principal Contractor is responsible for site security and fencing, preventing unauthorized access throughout the project .

A comprehensive Traffic Plan must be implemented to manage vehicle movements, deliveries preferably outside rush hours, and off-site parking arrangements .

Permit-to-work systems are required for high-risk activities including electrical work, hot works, and confined space operations .

🚨 Emergency Procedures and Fire Safety

Emergency plans must include clear escape routes, assembly points, and alarm procedures, with contact details for local emergency services such as University Hospital of Wales, Barry Fire Station, and Police Station .

The Principal Contractor must maintain a site register, visitor log, and enforce a strict no-smoking policy on site .

First aid facilities and appointed personnel must comply with The Health and Safety (First Aid) Regulations 1981 .

⚠️ Environmental and Health Hazards

The site is adjacent to a commercial high street, requiring consideration of neighborhood impacts during construction .

An asbestos survey is mandatory prior to work commencement, with strict protocols for any discovery of suspect materials .

Dust control measures, noise and vibration management, and COSHH assessments for hazardous substances must be included in the construction phase plan .

⚙️ Significant Risks and Safe Work Systems

Key risks include working at height, manual handling, public interface during deliveries, hot works, noise, slips, trips, falls, limited working areas, and asbestos exposure .

The Principal Contractor must develop tailored safe systems of work ensuring operatives are skilled, knowledgeable, and trained for their tasks .

📂 Health and Safety File Requirements

The Health and Safety File, compiled by the Principal Designer, must be user-friendly and include detailed information such as project nature, site conditions, statutory approvals, and risk assessments .

The client requires both a hard copy and an electronic version of the file, covering aspects like existing environment, future work restrictions, and as-built information .

3 Conditions for Participation

3.1

Minimum standards and qualification required

Clients consideration & Management Requirements

Planning and managements including H&S goals: At all stages of planning and management of construction works should be undertaken giving due regard to health and safety, through liaison with and engagement of, the Project Manager and Principal Designer.

The Principal Contractor is to ensure the following:

• Contractors have sufficient numbers of experienced and competent site managers

• The proposed site manager(s) are inducted, trained and fully conversant with their HSE

management procedures

• They have the necessary resource to allocate to these projects

• They have sufficient mobilisation time to achieve the scheduled start on site

• The programme is realistic to complete the projects in line with the anticipated handover date.

Prior to practical completion and prior to handover; the Principal Contractor has maintained suitable and sufficient management and co-ordination procedures for health and safety. The construction site is the responsibility of the Principal Contractor until successful handover has been granted and any visitors need to be managed by the Principal Contractor, accordingly, including suitable site induction, areas of work etc

H&S Goals

The primary health and safety objective for this programme of works is to ensure that adequate actions and precautions are taken to prevent harm being caused to those carrying out construction work and others who may be affected.

Communication and liaison between Client and others:

All those in control of construction work are required to provide workers (including the self-employed) under their control, with any information that they require to carry out the work safely and without risk to health.

The Principal Contractor shall ensure that all workers are provided with a suitable, site specific induction to inform them of the arrangements for health, safety and welfare at their work site. This should include any relevant findings resulting from risk assessment, including risks arising from activities of other operatives working nearby. Site rules should be explained along with the procedures to be followed in the event of any worker finding themselves in a position of serious and imminent danger.

Arrangements for worker engagement on site should always be tailored to the size and nature of the project and risks involved. On smaller sites, informal arrangements for collecting workers' views can be effective, e.g. by arranging reviews of method statements immediately before the work itself is carried out. Contractors may need to make special arrangements for workers for whom English is a second language, or who are unable to read English.

The Principal Contractor has a specific duty to make and maintain arrangements to enable effective co-operation and consultation between themselves, contractors and workers. Arrangements made in respect of co-operation and consultation with workers on site should be recorded by the Principal Contractor and included in the construction phase plan. Such arrangements will require regular review and updating, as circumstances on site change.

Such arrangements need to cover all workers effectively, including those who may only be on site for brief periods. The arrangements should be proportionate to the size and complexity of the work, the scale of hazards and the size of the workforce. The Principal Contractor shall implement a range of mechanisms to ensure that on-site consultation is effective. This could include regular consultation meetings, consultation during inductions, daily briefings, toolbox talks etc.

Security of site:

The Principal Contractor shall have sole responsibility to ensure that the working area is secured and fenced off throughout the duration of the works.

Welfare provision: Welfare arrangements are to be in accordance with Regulation 13 (4) (c) and Regulation 15 (11) of the CDM2015 and are to be commensurate with the site undertaking.

Minimum requirements are as follows:

• Toilets

• Washing facilities

• Hot and cold running water

• Drying room

• Mess room

• Drinking Water,

It is proposed that the Principal Contractor will not be given the use of the existing welfare facilities and the principle contractor would have to provide is own welfare units.

Adequate first aid facilities are to be maintained on site and at least one appointed person is to be in attendance during site hours. Compliance shall be in accordance with “The Health and Safety (First Aid) Regulations 1981”.

As a minimum, a suitable first aid kit, eye wash and a burns kit should be provided.

H&S client employees, customers, others

Site hoarding requirement:

The Principal Contractor must take necessary steps to prevent access by unauthorised persons and a suitable barrier/fencing should be erected proportional to the risk imposed to the front and rear of the building.

Site hoarding, transport vehicle movement restrictions:

The Principal Contractor is to make adequate provision for control of site transport and is to ensure that there is a suitable and sufficient Traffic Plan is developed to ensure that residents using the surrounding areas are not endangered by vehicle movements (e.g. deliveries, removal of waste).

If possible, the deliveries should be programmed out of the rush hour.

Specific arrangements will be explored and agreed at the pre-start meeting. All deliveries will require a banksman to be present.

All Contractors staff will need to make arrangements for parking off-site.

Existing procedures, permit-to-work systems:

Where appropriate; a permit-to-work system is to be adopted for works on electrical services, hot works, works in confined spaces or any other high-risk activities identified. Daily 'hot work permits' will be required where welding, cutting, grinding and the use of naked flames is required. Plant, equipment or flammable materials must be covered with flame retardant materials (or removed) in areas where 'hot work permits' are in operation. In this case, continuous flammable atmosphere monitoring may be required, and a fire watch maintained both during and for a period after the hot works have ceased. The site manager would have to issue the permits.

Fire precautions, emergency procedures:

In the event of an incident (other than general first aid) the Principal Contractor must follow their company procedures, and ensure that the Client’s representative is advised of any incident as quickly and as early as possible so that the Medical Centre can take appropriate action.

The affected areas are to be secured and not disturbed until a thorough investigation has been carried out or approval has been given by the Client representative to continue accessing the area has been given.

The avenues of escape and assembly points are to be indicated on a drawing in the Construction Phase Plan (CPP) for the site and the Principal Contractor shall describe the method they intend to use to raise the alarm in the event of Fire or other emergencies when a site evacuation may be required. The Principal Contractor’s arrangements must include a ‘cause and effect’ analysis with adjacent premises and their operations.

Emergency contact details for key staff (e.g. Fire Wardens / First Aiders etc.) must be incorporated in the CPP’s emergency arrangements section. Emergency arrangements must also be displayed in all prominent working areas and form part of the induction / toolbox talk procedure.

The PC is to maintain a site register and visitors book at all times.

No Smoking will be permitted within the building and the external areas.

Emergency Procedures and Means of Escape:

Hospital with A&E:

University Hospital of Wales, Heath Park Way, Cardiff CF14 4XW

Tel: 02920747747

Fire Station:

Barry Emergency Services Station, Port Road West, Barry CF62 3AZ

Tel: 999

Police Station:

Barry Police Station, Gladstone Road, Barry, CF63 1TD.

Tel: 999

The principal contractor should develop their own site emergency plan as part of their CPP and also have their own suitable first aid personnel and equipment on site at all times

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Environmental Design & Construction Hazards

Adjacent land uses:

The site is on a commercial high street and consideration must be given to the neighbourhood.

Hazardous materials: It is not anticipated that the Principal Contractor will encounter any stored hazardous materials left by the Client on this project.

Existing services: The Principal Contractor must make suitable and sufficient enquiries and investigations prior to starting work to ensure that all services have been identified and made safe and any hazardous conditions have been identified and controlled. All services must be treated as LIVE, until checked and tagged by a competent person.

Existing structures: Terraced two storey office building with residential property above

Previous modifications, fire damage …etc:

None noted.

Health hazards

Asbestos: Asbestos present a survey must be undertaken by the principle contractor before works begin on site

The Control of Asbestos Regulations 2012

The regulations require mandatory training for anyone liable to be exposed to asbestos fibres at work (see regulation 10). This includes maintenance workers and others who may come into contact with or who may disturb asbestos (e.g. cable installers) as well as those involved in asbestos removal work

All employers have a legal duty to prevent the exposure of their employees to asbestos, or if this is not possible to reduce it to the lowest possible level. The Control of Asbestos Regulations 2012 requires them to manage the risk from asbestos

Notwithstanding the results of any survey; if during the course of the works any further suspect material is discovered, then the work must be stopped immediately and advice sought from the Client.

The Principal Contractor must keep the Project Manager and the Principal Designer & Client informed of any incident and action plans.

Hazardous materials:

Dust

The Principal Contractor is required to take steps generally to control the emission of dust by, careful selection of work techniques and methods for example damping down, however, where creation of dust is unavoidable and damping down techniques cannot be used, appropriate Personal / Respiratory Protective Equipment (R/PPE) is to be worn by operatives and suitable methods for the protection of the public should be identified. These arrangements will need to include arrangements for face fit testing as necessary.

Noise and Vibration

The Principal Contractor should outline their proposals in his CPP for noise and vibration control, both in respect of being a hazard to the health of site personnel, and as a potential operational, public, or statutory, nuisance.

Use of Substances Hazardous to Health

Common materials used during construction may present health and safety hazards requiring the Principal Contractor to carry out COSHH or other risk assessments and to introduce control measures which should be included in their CPP.

SIGNIFICANT DESIGN AND CONSTRUCTION HAZARDS

Design assumptions and control measures:

See Hazard risk register

Co-ordination of ongoing design:

All changes to design, work methodology and sequences for assembly etc. that have specific safety implications must be reported to the contract the client as practicable to do so.

Significant risks identified:

The Principal Contractor should address the following significant risks associated with the design. It is essential that the programme construction phase plan properly addresses the issues related below in the form of safe systems of work before the work commences on site.

Summary of significant risks identified through design:

Working at height;

Manual handling of materials and equipment

Interface with members of the public (deliveries)

Hot works; Busy road and limited parking;

Noise, Vibration;

Slips, trips and falls

Limited working areas

Asbestos

Safe systems of work:

The Principal Contractor is to develop Safe Systems of work depending on the work being undertaken. Suitable operatives should be used depending on their skills, knowledge, experience and training.

THE HEALTH AND SAFETY FILE

The Health and Safety File must be compiled by the Principal Designer. A draft will be issued with this PCI. The document must be ‘user friendly’ and where relevant to this project include the information outlined in the CDM Regulations 2015.

The client will require one hard and one electrical copy.

A typical suggested outline requirement of the H&S File is as follows. It should be noted however that all projects differ and therefore not all those headings below will be applicable:

1.0 INTRODUCTION

1.1 Purpose and updating the File

1.2 File development history

2.0 NATURE OF THE PROJECT

2.1 Main Participant Index

2.1.1 Key Participants

2.1.2 Sub-Contractors

2.2 Site location

2.3 Nature of construction work carried out

2.4 Timescale of the construction

2.5 Statutory approvals / consents

2.6 Current use of site

2.7 Third Parties occupying the site

2.8 Existing drawings / documents

3.0 EXISTING ENVIRONMENT

3.1 Known land uses and related restrictions

3.2 Known services

3.3 Known structures

3.4 Known traffic systems and restrictions

3.5 Ground conditions / contamination

3.6 Planning and other restrictions applicable to the site

3.7 Known asbestos status

3.8 Existing Drawings

4.0 RULES OR RESTRICTIONS ON FUTURE WORKS

4.1 Rules and restrictions

4.2 Client matters

5.0 SPECIFIC PROJECT 1 PARTICULARS

5.1 As built information

5.1.1 Designer

5.1.2 Structural Engineer

5.1.3 Other

5.2 Mechanical installations

5.3 Electrical installations

5.4 Fire

5.5 Specialist installations

5.6 Risk identification for future works

5.6.1 General advice

5.6.2 Specific advice

6.0 ADDITIONAL INFORMATION

7.0 APPENDIX

Tenders for this work can be submitted in Welsh. Tenders submitted in Welsh will not be treated less favourably

than those submitted in English. The closing dates for the Tender will be the same for those submitted in Welsh

and English. The timetable for responding to the bids in Welsh will be the same as those submitted in English

(WA Ref:158530)

5.2

Additional Documentation

5.3

Publication date of this notice