Summary
- OCID:
- ocds-h6vhtk-05e996
- Published by:
- City & County of Swansea
- Authority ID:
- AA0254
- Publication date:
- 26 November 2025
- Deadline date:
- 07 January 2026
- Notice type:
- UK4
- Has documents:
- No
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
Swansea Council (The Council) is seeking suitably qualified and experienced provider/s who can deliver flexible, child-centred support in a variety of settings-including the child's home and residential settings. Services must be appropriately registered with Care Inspectorate Wales (CIW) and capable of offering individual support, tailored to each child's needs.These services are split into the following two Lots: Lot 1 - Residential Short Breaks Service for Children and Young People with Complex Needs. Provision of a Care Inspectorate for Wales (CIW) Registered facility providing overnight short breaks for children and young people with disabilities, notably those with a physical disability requiring attendance at a specialist provisionLot 2 - Home-Based Short Breaks Service for Children and Young People with Complex Needs. Provision of an overnight short breaks service for children and young people with a disability, that are provided within the family home.
Full notice text
Scope
Procurement reference
CCS/25/263
Procurement description
Swansea Council (The Council) is seeking suitably qualified and experienced provider/s who can deliver flexible, child-centred support in a variety of settings-including the child's home and residential settings. Services must be appropriately registered with Care Inspectorate Wales (CIW) and capable of offering individual support, tailored to each child's needs.
These services are split into the following two Lots:
Lot 1 - Residential Short Breaks Service for Children and Young People with Complex Needs.
Provision of a Care Inspectorate for Wales (CIW) Registered facility providing overnight short breaks for children and young people with disabilities, notably those with a physical disability requiring attendance at a specialist provision
Lot 2 - Home-Based Short Breaks Service for Children and Young People with Complex Needs.
Provision of an overnight short breaks service for children and young people with a disability, that are provided within the family home.
Total value (estimated, excluding VAT)
2575000 GBP to 2575000GBP
Contract dates (estimated)
01 April 2026, 00:00AM to 31 March 2029, 23:59PM
Extension end date (if all the extensions are used): 31 March 2031
Contracting authority
City & County of Swansea
Identification register:
Address 1: Civic Centre
Town/City: Swansea
Postcode: SA1 3SN
Country: United Kingdom
Website: http://www.swansea.gov.uk/dobusiness
Public Procurement Organisation Number: PYYD-8699-BJGD
Email: Procurement@swansea.gov.uk
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Open procedure
Is this procurement under a special regime?
Light touch
Is the total value above threshold?
Above threshold
Lots
Divided into 2 lots
Lot 1 - Residential Short Breaks Service for Children and Young People with Complex Needs
Lot number: 1
Description
Provision of a Care Inspectorate for Wales (CIW) Registered facility providing overnight short breaks for children and young people with disabilities, notably those with a physical disability requiring attendance at a specialist provision.
CPV classifications
- 85000000 - Health and social work services
Lot value (estimated)
1875000 GBP Excluding VAT
2250000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 April 2026, 00:00AM
Contract end date (estimated)
31 March 2029, 23:59PM
Extension end date (estimated)
31 March 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Option to extend for up to 24 months
Does the lot include options?
Yes
Description of options
The right to increase/decrease the service provision based on need.
Description of how multiple lots may be awarded
Tenderers may submit a bid for one or more of the Lot/s, there is no limit to the number of Lot/s a successful tenderer maybe awarded.
Participation
Conditions of participation
Care Inspectorate for Wales (CIW) Registered
Award criteria
Type: quality
Name
Quality
Weighting: 70.00
Weighting type: percentageExact
Type: cost
Name
Price
Weighting: 30.00
Weighting type: percentageExact
Lot 2 - Home-Based Short Breaks Service for Children and Young People with Complex Needs
Lot number: 2
Description
Provision of a Care Inspectorate Wales (CIW) registered overnight short breaks for children and young people with a disability, that are provided within the family home.
CPV classifications
- 85000000 - Health and social work services
Lot value (estimated)
700000 GBP Excluding VAT
840000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 April 2026, 00:00AM
Contract end date (estimated)
31 March 2029, 23:59PM
Extension end date (estimated)
31 March 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Option to extend for up to 24 months
Does the lot include options?
Yes
Description of options
The right to increase or decrease services depending on need while the contract is valid.
Description of how multiple lots may be awarded
Tenderers may submit a bid for one or more of the Lot/s, there is no limit to the number of Lot/s a successful tenderer maybe awarded.
Participation
Conditions of participation
Care Inspectorate Wales (CIW) Registered
Award criteria
Type: quality
Name
Quality
Weighting: 70.00
Weighting type: percentageExact
Type: cost
Name
Price
Weighting: 30.00
Weighting type: percentageExact
Contract terms and risks
Description of risks to contract performance
Risk of increasing service user need / demand causing an increase in contract value.
Submission
Tender submission deadline
07 January 2026, 12:00PM
Enquiry deadline
31 December 2025, 12:00PM
Date of award of contract
02 February 2026, 23:59PM
Submission address and any special instructions
Tender documents can be accessed through eTenderWales https://etenderwales.ukp.app.jaggaer.com/home.html Please log on to the free eTenderWales system and search for ITT Code: itt_121626 or discerption: Contract for the Provision of Short Breaks Services for Children and Young People with Complex Needs as a result of Disability or Illness
May tenders be submitted electronically?
Yes
Is this a recurring procurement?
No
Publication date of next tender notice (estimated)
26 November 2030, 23:59PM
Languages that may be used for submission
Documents
Document type
Conflict of interest
Description
Not published
Coding
Commodity categories
| ID |
Title
|
Parent category
|
|
There are no commodity categories for this notice.
|
Delivery locations
| ID |
Description
|
| 1018 |
Swansea |
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a