Description of the contract
To deliver a new Wordpress design template for the Archives Wales and Archifau Cymru websites, along with new branding, to promote and provide information on Archive services across Wales.
The new Archives Wales / Archifau Cymru websites should be a bilingual, dynamic ‘one-stop-shop’ hub of information, representing the archive services in Wales on a national level. It will provide an entry point to the Archives Hub catalogue (from March 2027), enabling users to search archives resources from any repository in Wales and UK. The website will provide information on a range of collaborative projects and resources, contact details for all services, news articles and ‘how to’ guides, and closed area for a staff toolkit.
Deliverables
The following deliverables are required:
• A new bilingual design template that is modern and accessible to all users and designed for use on the current Wordpress sites
• A template that will enable editors to update and maintain the website content, with training provided before the new website goes live.
• Migration of specified existing content into the new template, and time allowance for editors to update and create new content before new website goes live.
• An interactive staging prototype of the design to allow editors and stakeholders to test content and functionality before publishing the live site.
• A Staff Toolkit Area to allow access to promotional resources and training materials not viewable to the public.
• Smooth navigation between both English and Welsh language sites and pages
• New Archifau Cymru - Archives Wales branding and logo design.
• Quotes for further maintenance and support (cost per hour)
• Training package for staff
• Search engine optimization for both Welsh and English sites
Considerations
a. Accessibility
The site must meet accessibility and usability standards. It must be cross-browser compatible and compatible with mobile devices. The site therefore needs to be compatible with assistive technologies e.g. screen readers and magnifiers, digital readers, and playback software.
It must cater for the varying needs and abilities of users and be accessible in line with Web Accessibility Guidelines. http://www.w3.org/WAI/
Public Sector institutions must comply with The Public Sector Bodies (Websites and Mobile Applications) Accessibility Regulations 2018 (and the Equalities Act 2010) https://www.legislation.gov.uk/uksi/2018/852/made
The website must meet the WCAG 2.2AA standard
https://www.gov.wales/accessibility-standards-govwales
and an accessibility statement must be provided.
https://www.gov.uk/government/publications/sample-accessibility-statement
The interface needs to be intuitive, user-friendly, and searching needs to be accurate and easy.
b. Design and layout / Ergonomics
The new site should have a user-friendly, modern design, using colours and design elements to highlight the work and services offered by the archive sector in Wales. It is essential that visitors to the site can find the information that they require in their preferred language by navigating the site with ease.
c. Welsh language requirements
In compliance with the Welsh Language Standards (No. 7) Regulations 2018 the website will need to be available in English and Welsh.
https://business.senedd.wales/mgIssueHistoryHome.aspx?IId=21301
At present, both English and Welsh site are separate, with a language switch option on the homepage only, rather than throughout.
Domain dependant and contextual language switching will be required for the new website design.
d. Prototype
The successful company will provide an interactive prototype of a new design for the following views:
• Main Homepages
• Landing pages for each of the main sections
• Design package for each element within a page
• Responsive interface for each of the page views
We expect the first design of each view to be presented, then allowing us to request flexible changes amounting to one full redesign of the original proposal, before presenting the final prototype. Additional changes based on user testing should be included within the price. Each step will be signed off before moving on to the final stage when the product is delivered.
e. Translation and proof-reading
We ask that the winning bidder work with us to ensure that all Welsh text is checked and proof-read before content goes live. If changes need to be made from English to Welsh, translations will be finalised by us to ensure accuracy before returning to you for adding to the site.
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