Open Framework Agreement for Housing Renewals & Adaptations

Procurement reference

CCS/25/366

Procurement description

Open Framework Agreement for Housing Renewals & Adaptations

A1- Lot A1 : Medium sized internal Disabled Facilities Adaptations primarily bathroom conversions with associated minor builders work, typical individual project values £8,000 to £13,000, let individually by each Grant Applicant- Appoint 18 contractors unless fewer bids are received

A2- Lot A2 : Medium sized External Disabled Facilities Adaptations primarily external steps , ramps and associated handrails and grab rails. Typical individual project values £3,500 to £10,000, let individually by each Grant Applicant. Appoint 5 contractors unless fewer bids are received

Lot B : Disabled Facilities Adaptations, primarily large adaptations including extensions, structural alterations, attic conversions, ramps and external works; average project value £36,000, contract between grant applicant and contractor. Appoint 18 contractors unless fewer bids are received

Lot C : C Housing Repair Loan works including repair or renewal of roof coverings, rendering, structural repairs, damp proofing, windows, doors and sundry repair works, maximum individual project value £35,000 let individually by each loan applicant. Appoint 3 contractors unless fewer bids are received

Main category

Works

Total value (estimated, excluding VAT)

38000000.00 GBP to 39100000.00GBP

Contract dates (estimated)

01 February 2027, 00:00AM to 31 January 2030, 23:59PM

Extension end date (if all the extensions are used): 30 January 2035

Is a framework being established?

Yes

Is this an open framework scheme?

Yes

City & County of Swansea

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Percentage fee charged to suppliers

0%

Open framework scheme end date (estimated)

31 January 2035, 23:59PM

Maximum number of suppliers

44

Award method when using the framework

With and without reopening competition

Framework operation description

Lot A1-Work will be allocated by the grant applicant’s agent, the Council, who has sole responsibility and discretion for determining the scope of work of individual projects and for assessing their value. The Council will allocate the work for Lot A1 on a rotational basis. Call off contracts are offered in strict rotation to framework contractors, a ‘Round’ is complete once each eligible Framework contractor has been offered a call off contract [whether or not they have accepted such offer].

Upon entry into this Framework Agreement, each Framework Contractor will be allocated a number from 1 to 18 for Lot A1 and in each case corresponding to their ranking following evaluation of their Framework Tender Submissions.

The first Call-Off Contract will be offered to the first-placed Framework Contractor. At the time of the Call off Contract Framework Contractors can request an additional Call-off Contract (maximum Call-off Contracts of 2 per Round). Subsequent Call-Off Contracts will then be offered to the next highest placed Framework Contractor in accordance with the order of their ranking. Once a Call-Off Contract has been offered to the lowest placed Framework Contractor, a Round is complete and the process begins again with the next Call-Off Contract being offered to the first placed Framework Contractor, and so on.

For the avoidance of doubt, if a Framework Contractor refuses or fails to accept the offer of a Call-Off Contract, the next Call-Off Contract in the current Round will be offered to the next Framework Contractor who has not yet been offered a Call-Off Contract in the current Round. A Framework Contractor which refuses or fails to accept an offer of a Call-Off Contract in the current round will not be offered another Call-Off Contract until the next Round. If a framework contractor refuses or fails to accept an offer on two separate occasions, then that Framework Contractor will be removed from the framework and will need to re-apply when the framework is re-opened annually for new bidder submissions.

The Contractor is responsible for notifying the Council of any mitigating circumstances that may affect work allocations. Such circumstances will be reviewed by the Council and, where deemed valid, the Council may, at its discretion, revoke a strike on a one-off basis while the Contractor’s mitigating circumstances are being resolved. Where the Council considers it necessary, it also reserves the right to implement a temporary halt on call-off contract allocations during this period.

Lot A2-Work will be allocated by the grant applicant’s agent, the Council, who has sole responsibility and discretion for determining the scope of work of individual projects and for assessing their value. The Council will allocate the work for Lot A2 on a rotational basis. Call off contracts are offered in strict rotation to framework contractors, a ‘Round’ is complete once each eligible Framework contractor has been offered a call off contract [whether or not they have accepted such offer].

Upon entry into this Framework Agreement, each Framework Contractor will be allocated a number from 1 to 5 for Lot 2 and in each case corresponding to their ranking following evaluation of their Framework Tender Submissions.

The first Call-Off Contract will be offered to the first-placed Framework Contractor. At the time of the Call off Contract Framework Contractors can request an additional Call-off Contract (maximum Call-off Contracts of 2 per Round). Subsequent Call-Off Contracts will then be offered to the next highest placed Framework Contractor in accordance with the order of their ranking. Once a Call-Off Contract has been offered to the lowest placed Framework Contractor, a Round is complete and the process begins again with the next Call-Off Contract being offered to the first placed Framework Contractor, and so on.

For the avoidance of doubt, if a Framework Contractor refuses or fails to accept the offer of a Call-Off Contract, the next Call-Off Contract in the current Round will be offered to the next Framework Contractor who has not yet been offered a Call-Off Contract in the current Round. A Framework Contractor which refuses or fails to accept an offer of a Call-Off Contract in the current round will not be offered another Call-Off Contract until the next Round. If a framework contractor refuses or fails to accept an offer on two separate occasions, then that Framework Contractor will be removed from the framework and will need to re-apply when the framework is re-opened annually for new bidder submissions.

The Contractor is responsible for notifying the Council of any mitigating circumstances that may affect work allocations. Such circumstances will be reviewed by the Council and, where deemed valid, the Council may, at its discretion, revoke a strike on a one-off basis while the Contractor’s mitigating circumstances are being resolved. Where the Council considers it necessary, it also reserves the right to implement a temporary halt on call-off contract allocations during this period.

Lob B-Work will be allocated by the grant applicant’s agent, the Council, who has sole responsibility and discretion for determining the scope of work of individual projects and for assessing their value. The Council will allocate the work for Lot B on a rotational basis. Call off contracts are offered in strict rotation to framework contractors, a ‘Round’ is complete once each eligible Framework contractor has been offered a call off contract [whether or not they have accepted such offer].

Upon entry into this Framework Agreement, each Framework Contractor will be allocated a number from 1 to 18 for Lot B and in each case corresponding to their ranking following evaluation of their Framework Tender Submissions.

The first Call-Off Contract will be offered to the first-placed Framework Contractor. At the time of the Call off Contract Framework Contractors can request an additional Call-off Contract (maximum Call-off Contracts of 2 per Round). Subsequent Call-Off Contracts will then be offered to the next highest placed Framework Contractor in accordance with the order of their ranking. Once a Call-Off Contract has been offered to the lowest placed Framework Contractor, a Round is complete and the process begins again with the next Call-Off Contract being offered to the first placed Framework Contractor, and so on.

For the avoidance of doubt, if a Framework Contractor refuses or fails to accept the offer of a Call-Off Contract, the next Call-Off Contract in the current Round will be offered to the next Framework Contractor who has not yet been offered a Call-Off Contract in the current Round. A Framework Contractor which refuses or fails to accept an offer of a Call-Off Contract in the current round will not be offered another Call-Off Contract until the next Round. If a framework contractor refuses or fails to accept an offer on two separate occasions, then that Framework Contractor will be removed from the framework and will need to re-apply when the framework is re-opened annually for new bidder submissions.

The Contractor is responsible for notifying the Council of any mitigating circumstances that may affect work allocations. Such circumstances will be reviewed by the Council and, where deemed valid, the Council may, at its discretion, revoke a strike on a one-off basis while the Contractor’s mitigating circumstances are being resolved. Where the Council considers it necessary, it also reserves the right to implement a temporary halt on call-off contract allocations during this period.

Lot C-Work will be allocated by the grant applicant’s agent, the Council, who has sole responsibility and discretion for determining the scope of work of individual projects and for assessing their value. The Council will allocate the work for Lot C on a rotational basis. Call off contracts are offered in strict rotation to framework contractors, a ‘Round’ is complete once each eligible Framework contractor has been offered a call off contract [whether or not they have accepted such offer].

Upon entry into this Framework Agreement, each Framework Contractor will be allocated a number from 1 to 3 for Lot C and in each case corresponding to their ranking following evaluation of their Framework Tender Submissions.

The first Call-Off Contract will be offered to the first-placed Framework Contractor. At the time of the Call off Contract Framework Contractors can request an additional Call-off Contract (maximum Call-off Contracts of 2 per Round). Subsequent Call-Off Contracts will then be offered to the next highest placed Framework Contractor in accordance with the order of their ranking. Once a Call-Off Contract has been offered to the lowest placed Framework Contractor, a Round is complete and the process begins again with the next Call-Off Contract being offered to the first placed Framework Contractor, and so on.

For the avoidance of doubt, if a Framework Contractor refuses or fails to accept the offer of a Call-Off Contract, the next Call-Off Contract in the current Round will be offered to the next Framework Contractor who has not yet been offered a Call-Off Contract in the current Round. A Framework Contractor which refuses or fails to accept an offer of a Call-Off Contract in the current round will not be offered another Call-Off Contract until the next Round. If a framework contractor refuses or fails to accept an offer on two separate occasions, then that Framework Contractor will be removed from the framework and will need to re-apply when the framework is re-opened annually for new bidder submissions.

The Contractor is responsible for notifying the Council of any mitigating circumstances that may affect work allocations. Such circumstances will be reviewed by the Council and, where deemed valid, the Council may, at its discretion, revoke a strike on a one-off basis while the Contractor’s mitigating circumstances are being resolved.

Description

Lot A1 : Medium sized internal Disabled Facilities Adaptations primarily bathroom conversions with associated minor builders work, typical individual project values £8,000 to £13,000, let individually by each Grant Applicant

CPV classifications

• 45000000 - Construction work

Lot value (estimated)

14400000.00 GBP Excluding VAT

17280000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 February 2027, 00:00AM

Contract end date (estimated)

31 January 2030, 23:59PM

Extension end date (estimated)

30 January 2035, 23:59PM

Can the contract be extended?

Yes

Description of extensions

First Framework (Initial Term)-The First Framework will operate for an initial period of two (2) years (2027 to 2029) with an option to extend by one (1) year (to 2030).

First Framework Reopening (Year 3) Upon expiry of the First Framework, the Open Framework scheme will be reopened to new and existing contractors through the publication of a new Tender Notice for the award of the Second Framework.

Second Framework (Successor Term)- The Second Framework will operate for an initial period of two (2) years (2030 to 2032) with an option to extend by one (1) year (to 2033).

Second Framework Reopening (Year 6)- Upon expiry of the Second Framework, the Open Framework scheme will be reopened to new and existing contractors through the publication of a new Tender Notice for the award of the Third Framework.

Third Framework (Successor Term) The Third Framework will operate for an initial period of one (1) year (2033 to 2034) with an option to extend by one (1) year (to 2035).

Participation

Award criteria

Description

Lot A2 : Medium sized External Disabled Facilities Adaptations primarily external steps , ramps and associated handrails and grab rails. Typical individual project values £3,500 to £10,000, let individually by each Grant Applicant.

CPV classifications

• 45000000 - Construction work

Lot value (estimated)

14400000.00 GBP Excluding VAT

17280000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 February 2027, 00:00AM

Contract end date (estimated)

31 January 2031, 23:59PM

Extension end date (estimated)

30 January 2035, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The First Framework (Initial Term)-The First Framework will operate for an initial period of two (2) years (2027 to 2029) with an option to extend by one (1) year (to 2030).

First Framework Reopening (Year 3) Upon expiry of the First Framework, the Open Framework scheme will be reopened to new and existing contractors through the publication of a new Tender Notice for the award of the Second Framework.

Second Framework (Successor Term)- The Second Framework will operate for an initial period of two (2) years (2030 to 2032) with an option to extend by one (1) year (to 2033).

Second Framework Reopening (Year 6)- Upon expiry of the Second Framework, the Open Framework scheme will be reopened to new and existing contractors through the publication of a new Tender Notice for the award of the Third Framework.

Third Framework (Successor Term) The Third Framework will operate for an initial period of one (1) year (2033 to 2034) with an option to extend by one (1) year (to 2035).

Participation

Award criteria

Award criteria

Description

Lot B : Disabled Facilities Adaptations, primarily large adaptations including extensions, structural alterations, attic conversions, ramps and external works; average project value £36,000, contract between grant applicant and contractor

CPV classifications

• 45000000 - Construction work

Lot value (estimated)

8000000.00 GBP Excluding VAT

9600000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 February 2027, 00:00AM

Contract end date (estimated)

31 January 2030, 23:59PM

Extension end date (estimated)

30 January 2035, 23:59PM

Can the contract be extended?

Yes

Description of extensions

First Framework (Initial Term)-The First Framework will operate for an initial period of two (2) years (2027 to 2029) with an option to extend by one (1) year (to 2030).

First Framework Reopening (Year 3) Upon expiry of the First Framework, the Open Framework scheme will be reopened to new and existing contractors through the publication of a new Tender Notice for the award of the Second Framework.

Second Framework (Successor Term)- The Second Framework will operate for an initial period of two (2) years (2030 to 2032) with an option to extend by one (1) year (to 2033).

Second Framework Reopening (Year 6)- Upon expiry of the Second Framework, the Open Framework scheme will be reopened to new and existing contractors through the publication of a new Tender Notice for the award of the Third Framework.

Third Framework (Successor Term) The Third Framework will operate for an initial period of one (1) year (2033 to 2034) with an option to extend by one (1) year (to 2035).

Participation

Award criteria

Award criteria

Description

Lot C : C Housing Repair Loan works including repair or renewal of roof coverings, rendering, structural repairs, damp proofing, windows, doors and sundry repair works, maximum individual project value £35,000 let individually by each loan applicant.

CPV classifications

• 45000000 - Construction work

Lot value (estimated)

2300000.00 GBP Excluding VAT

2760000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 February 2027, 00:00AM

Contract end date (estimated)

30 January 2030, 23:59PM

Extension end date (estimated)

30 January 2035, 23:59PM

Can the contract be extended?

Yes

Description of extensions

First Framework (Initial Term)-The First Framework will operate for an initial period of two (2) years (2027 to 2029) with an option to extend by one (1) year (to 2030).

First Framework Reopening (Year 3) Upon expiry of the First Framework, the Open Framework scheme will be reopened to new and existing contractors through the publication of a new Tender Notice for the award of the Second Framework.

Second Framework (Successor Term)- The Second Framework will operate for an initial period of two (2) years (2030 to 2032) with an option to extend by one (1) year (to 2033).

Second Framework Reopening (Year 6)- Upon expiry of the Second Framework, the Open Framework scheme will be reopened to new and existing contractors through the publication of a new Tender Notice for the award of the Third Framework.

Third Framework (Successor Term) The Third Framework will operate for an initial period of one (1) year (2033 to 2034) with an option to extend by one (1) year (to 2035).

Participation

Award criteria

Award criteria

Payment terms

see tender documentation

Description of risks to contract performance

see tender documentation

Tender submission deadline

30 November 2026, 12:00PM

Enquiry deadline

23 November 2026, 12:00PM

Date of award of contract

22 January 2027, 23:59PM

Submission address and any special instructions

If you are interested in submitting a bid, please download the tender docs from https://etenderwales.bravosolution.co.uk/. Please search using ITT - 128239 . Register your company on the eTenderWales portal (this is only required once):— Navigate to the portal: — Click the “Suppliers register here” link.— Enter your correct business and user details.— Note the username you chose and click “Save” when complete.— You will shortly receive an e-mail with your unique password (please keep this secure).— Agree to the terms and conditions and click “continue”.2. Express an interest in the project:— Login to the portal with your username/password.— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).— Click on the relevant ITT to access the content.— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.3. Responding to the invitation to tender:— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).— You can now use the “Messages” function to communicate with the buyer and seek any clarification.— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:— E-mail: help@bravosolution.co.uk— Phone: +44 8003684850

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

02 July 2030, 23:59PM

Languages that may be used for submission

• Welsh
• English