CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Solar PV and Battery Monitoring, Reporting and Visitor Display System

2.2

Description of the goods or services required

Bannau Brycheiniog National Park Authority is seeking to appoint a suitably experienced contractor to provide a solar PV and battery monitoring, reporting and visualisation system across four Authority sites:

Wardens Depot, Fwrdgrech Industrial Estate, Brecon;

National Park Visitor Centre, Libanus;

Craig-y-nos Country Park; and

Cwm Porth Car Park.

All four sites have existing solar photovoltaic (PV) installations and associated battery storage systems. However, the Authority does not currently have a sufficiently reliable and robust central monitoring solution that enables the performance of these installations to be viewed, analysed and reported consistently.

The successful contractor will be required to survey the existing installations and provide, install, configure and commission a solution capable of bringing the sites together within a single secure monitoring and reporting portal.

The system should provide clear real-time and historical information on solar generation and, where technically supported by the existing equipment, battery performance, state of charge and energy flows. The Authority would also welcome the ability to monitor site consumption and grid import/export where suitable metering is available or can be incorporated within the project.

A key requirement is the ability to produce accurate and accessible annual solar-generation information for the Authority's reporting to Welsh Government, including individual site and combined portfolio totals and appropriate data-export/reporting functionality.

The solution should also provide fault and communications monitoring to help the Authority identify outages, data loss and underperformance at an early stage.

At appropriate visitor-facing locations, the Authority would like the system to offer the capability for a bilingual Welsh and English public-facing visual display or dashboard, showing visitors information such as current renewable-energy generation, energy generated over defined periods and other appropriate renewable-energy information.

The contract will include all necessary surveys, system design, monitoring hardware and interfaces, installation, configuration, commissioning, testing, staff training and documentation required to provide the completed solution. Tenderers will also be required to identify ongoing software licences, hosting, maintenance and technical support costs.

The solution should be secure, resilient and scalable, with the ability to accommodate additional Authority renewable-energy assets or sites in the future.

The maximum available implementation budget is £20,000 excluding VAT.

Tenderers should refer to the full Invitation to Tender and associated schedules for the detailed technical requirements, evaluation methodology and conditions of the procurement.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=172896.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The contract is for the provision of a single, integrated solar PV and battery monitoring and reporting solution covering four Bannau Brycheiniog National Park Authority sites:

Wardens Depot, Fwrdgrech Industrial Estate, Brecon;

National Park Visitor Centre, Libanus, Brecon;

Craig-y-nos Country Park, Pen-y-Cae; and

Cwm Porth Car Park, Waterfall Country.

The scope comprises the survey, design, supply, installation, integration, configuration, commissioning and support of the monitoring solution across all four locations.

The successful contractor will be expected to provide, as required:

technical surveys and compatibility assessment of the existing solar PV, inverter and battery installations;

all necessary monitoring hardware, meters, sensors, gateways and communication equipment required to deliver the proposed solution;

integration of all four sites into a single secure monitoring and reporting portal;

real-time and historical monitoring of solar electricity generation;

battery state-of-charge and charging/discharging information where supported by the existing equipment;

monitoring of site consumption and grid import/export where available or capable of being incorporated;

individual site and combined portfolio reporting;

annual solar-generation reporting suitable for the Authority's reporting requirements to Welsh Government;

downloadable data and reporting functionality;

fault, communications and system-performance alerts;

resilient data collection and recovery following communication interruptions;

user administration and appropriate access controls;

capability for a bilingual Welsh/English public-facing renewable-energy display or dashboard at visitor-facing locations;

system configuration, testing and commissioning;

staff training and handover documentation;

warranty and technical support; and

clearly identified ongoing hosting, software licence, maintenance and support requirements.

The solution should be scalable to allow additional Authority sites or renewable-energy assets to be incorporated in the future.

The maximum available implementation budget is £20,000 excluding VAT. Tenderers are required to identify separately all ongoing or recurring costs, including software licences, hosting, maintenance and support, to enable the Authority to assess whole-life value.

The detailed scope, mandatory requirements, compliance schedule, pricing schedule and evaluation criteria are contained within the Invitation to Tender documentation.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Tenderers must demonstrate that they have the appropriate technical capability, experience, resources and financial standing to undertake the contract.

As a minimum, tenderers should:

have demonstrable experience in the installation, integration, monitoring and/or management of solar PV, battery storage or comparable energy-monitoring systems;

demonstrate experience of integrating existing renewable-energy equipment into centralised monitoring and reporting platforms;

have personnel with the appropriate technical competence and qualifications to undertake any electrical, communications and monitoring-system installation required;

be able to provide suitable technical support, system maintenance and fault resolution following commissioning;

demonstrate appropriate arrangements for cybersecurity, data management, system resilience and secure remote access where applicable;

hold appropriate levels of Employers' Liability, Public Liability and Professional Indemnity insurance, where applicable to the services being provided;

comply with applicable health and safety, environmental, employment, equality, data protection and other relevant statutory requirements;

be able to provide evidence of suitable previous contracts or projects of a comparable nature if requested;

disclose any proposed subcontractors and remain responsible for the performance of all subcontracted elements of the contract;

declare any actual or potential conflicts of interest; and

not be subject to any applicable mandatory exclusion grounds under relevant procurement legislation.

Tenderers must be capable of delivering the complete requirements of the Invitation to Tender within the available £20,000 excluding VAT implementation budget, with all ongoing licence, hosting, maintenance and support charges separately and transparently identified.

The Authority reserves the right to request supporting evidence in relation to any of the above requirements as part of its evaluation and due-diligence process.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

SPV1

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:172896)

5.2

Additional Documentation

5.3

Publication date of this notice