Custom Built Event Exhibition Stands

Procurement reference

ITT/26/23

Procurement description

The University is seeking to appoint a supplier to provide custom built event exhibition stands to support the University’s presence at large-scale Higher Education fairs and exhibitions, such as UCAS Discovery, and What Uni events across the UK.

Main category

Goods

Delivery regions

• UK - United Kingdom

Total value (estimated, excluding VAT)

350000.00 GBP to 350000.00GBP

Contract dates (estimated)

25 January 2027, 00:00AM to 24 January 2029, 23:59PM

Extension end date (if all the extensions are used): 24 January 2030

Cardiff Metropolitan University

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

CPV classifications

• 39154000 - Exhibition equipment

Delivery regions

• UK - United Kingdom

Lot value (estimated)

350000.00 GBP Excluding VAT

420000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

25 January 2027, 00:00AM

Contract end date (estimated)

24 January 2029, 23:59PM

Extension end date (estimated)

24 January 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

On completion of the initial two year contract, there will be an option to end the contract for an additional period of 12 months.

Award criteria

Tender submission deadline

04 December 2026, 12:00PM

Enquiry deadline

01 December 2026, 12:00PM

Date of award of contract

18 December 2026, 23:59PM

Submission address and any special instructions

This tender is being conducted fully electronically via the University's 'In-Tend' e-tender portal. All tender documentation will be issued via this portal and all bidder's tender returns must also be submitted via the portal. Cardiff Met Intend e-tender portal website address: https://supplier.in-tend.co.uk/cardiffmet/home.All communications issued by the University in relation to this process will be sent via the portal to the email address provided by interested parties as part of their registration. In considering which email address to use, the University strongly recommends that suppliers register a generic or shared email account. This will help to ensure continuity of communication and mitigate the risk of missed correspondence that may occur during the tendering process.

May tenders be submitted electronically?

Yes

Languages that may be used for submission

• English
• Welsh